1. Minnesota Alliance With Youth February Supervisor Training
Equity. Quality. Collaboration.
Minnesota Alliance With Youth February Supervisor Training

2. Agenda Welcome Site and Member Data Snapshots/Feedback
WOOP Goal Setting and SEI
Supervisor Data and Legislative Survey
Alliance Updates
Operations
Recruitment
Health and Safety Survey Takeaways
Best Practice Sharing

3. Welcome Introductions: Name Site Number of Fellows you support
Community Based
Middle School
High School
Number of Fellows you support

4. Site Visits and Data Snapshots

5. Site Visit Trends (as of 1/2/19)
Meeting with Youth Success Team (PF)
87% meet weekly
Amount of students receiving 30 minutes/week (PF)
51% support all students 30 min/week
33 % support more than half of their students 30 min/week
14% support less than half of their students 30 min/week
- After looking at data as of 1/2/19, only 27% of students had 30 min/week

6. Site Visit Question (cont.)
Most valuable intervention category (PF & Sup)
Promise Fellow perspective
76% caring adult
17% out of school
Supervisor
74% caring adult
21% out of school
4% service
Promise Fellows don’t add up because there are always some folks that don’t get to all questions

7. Site Visit Trends (cont.)
Using Establish/Maintain/Restore (PF & Sup)
74% use with all students
19% use with more than ½ of their students
5% use with less than ½ of their students
79% of supervisors see their Promise Fellow using these strategies
Planning for Breaks (winter, spring, summer) (PF)
36% of members had a plan
37% of members didn’t need a plan
26% needed help making a plan
Most site visits as of date would be before winter break, so that question would have been geared towards that break

8. Site Visit Trends (cont.)
Site Policy Orientation (PF)
75% of members knew policies and received orientation
25% of members knew policies bud did not receive training
Key staff members know Promise Fellows AmeriCorps role (sup)
76% reported that the majority knew
24% reported that less than ½ knew

9. Member Data Snapshots

10. Member Snapshot – Hours Feedback
Questions?
Average is between Duluth, Northfield, and MPS
The cold week, 1/28 – 1/31 will probably result in lower hours again
Walk through example data snapshot. So this person served 85.8 hours when students weren’t in session: 120 – 34.2 = 85.8
Average* amount of no school days from Sep. 1st to Jan 15th is 15 days
15 days * 8 hour service is 120 hours
Average* amount of no school days from Jan. 15 to May 31st is 11 days
11 days * 8 hours service is 88 hours

11. Upcoming Hour Email Example
Use your Trainer for support
PF Leader Joe has extra hours idea, please him

12. PF Hours: Summer Hours
Supervisors support Promise Fellows in determining summer schedule, additional opportunities, and anticipated hours
Summer Hours Policy: Starting June 1st
Minimum of 30 hours a week
If the Promise Fellow is on track with hours (must serve at least minimum hours needed each week)
If approved by site supervisor
Site programming may require full time service
Summer service will be in our best practice portion at the end of the meeting

13. PF Hours: Exit Early Options
Per the Summer Hour Policy, a Promise Fellow may successfully exit early if:
Promise Fellow has completed all their hours
Promise Fellow must request to exit service early, including new end date. (Request should be made as early as possible)
Received written permission from their Host site, Site supervisor, and Alliance
All exit paperwork still required
Once exited, Promise Fellow no longer receives living allowance or other service benefits

14. Member Snapshot – Focus List Feedback Explained
While it is a bit bigger, walk through what this means

15. Member Snapshot – Focus List Feedback Questions
Guiding Questions
Are the Focus List student numbers accurate?
Have PFs worked with you to identify comparison students?
Are the missing pieces actually missing? Or do they need a nudge to enter it?
Are PFs supporting students equitably? What feedback can you provide your PFs on intervention time?
This data is as of 1/24
Take 10 – 15 minutes to dig into this, talk at your tables, and ask me any questinos

16. Site Data Snapshots

17. Site Snapshot and Feedback
Guiding Questions
Are the Focus List student numbers accurate?
Has your site identified the 5 comparison students per member?
Do the minutes of support per week reflect actual PF support?
As a supervisor, how can you help your Promise Fellow(s) spend time more equitably between students?
How can the SEI averages help inform student support?
On your snapshot or sticky, write down the questions that you have after looking at your snapshot. Just so you know this is data as of _______day.
The new information here is the SEI, so please spend time with your table brainstorming ways that you could use the SEI data with your Promise Fellows (5-10 min)
SEI is a 4-point scale so the highest engagement number would be 4

18. SEI & Promise Fellow Activities

19. SEI & Promise Fellow Activities

20. Using SEI Domains – Engagement Tab
Promise Fellows made lists of every student that had a 1 or 2 in each Domain
Psychological
Cognitive

21. Psychological and Cognitive Intervention Planning
Psychological SEI Questions
Cognitive SEI Questions
Teacher Support
WOOP + EMR Activities
Control & Relevance to School Work
WOOP + C&C Interventions
Peer Support
Future Aspirations & Goals
The SEI is grouped into Psychological and Cognitive Domains:
Psychological: Teacher, Peers, and Family Support
Cognitive: Control & Relevance to School Work, Goals, and Intrinsic Motivation
Less control over families and intrinsic motivation so we did not make goals in those areas

22. WOOP Promise Fellow Activity – Psychological & Cognitive Domains:
Have your PFs shared this with you. We can say from site visits, that some supervisors have learned about these activities. How can you check in with your Promise Fellow in order to leverage these more for your Focus List students?
We will be using these again next year

23. Impact Study

24. Promise Fellow Impact Study Progress
Active Students
Comparison Students
2306 students
308 students
Feedback from the Evaluator
Only 6 can’t be comparison students!
Need 182 more students to have a comparison group of 500
Have the ability to show progress/outcomes in subgroups (next slide)
This is where we are asking for sites for “big data” help

25. Promise Fellow Impact Study - Subgroups
Actively Serving
Comparison
American Indian/Alaska Native 82 4
Asian 87 25
Black or African American
962
117
Hispanic or Latino
410 40
White
713
113
EL or ELL
201 37
I’m going to ask one more time for comparison data and then reach out in February
This helps us show impact with students that have the biggest gaps in MN
Will be able to share results in Fall 2019
Need 100 served and a 100 comparison to analyze outcomes
Noam has a list of sites that were willing to share more de-identified comparison students from Oct. Supervisor training
For the 182 more students, would like American Indian, Asian, and Hispanic students
If those students were also EL or ELL students, that would help show that outcome

26. Promise Fellow Program & Impact Study Needs
Focus List Students need to qualify through our mission
Need 5 Comparison Students per Promise Fellow
Comparison students need to NOT qualify and NOT
be supported by the Promise Fellow
Attendance
Behavior
Less than 90% attendance
100 or less on the SEI
For attendance, try to be as close to 90% as possible
Attendance
Behavior
% attendance
on the SEI
Preferably the comparison students are close to the thresholds. AKA they are close to 90% attendance and 100 on the SEI
Increased coaching support
30 is not a magic number, we’d rather have students qualify and there won’t be member ramifications

27. Attendance Comparison Students
Want comparson students here
Attendance Comparison students are currently a pretty uniform spread, we want more students that are close to the 90% cutoff

28. SEI Comparison Students
This has the left skew that we want! Aka the majority of students are in the 101 – 110 range

29. Promise Fellow Data Benchmarks
Full Term
Half Term
Benchmark #2 – Full Focus List
Quarter Schedules – Feb. 15th
Trimester Schedules – Mar. 29th
Benchmark #3 – Full Focus List
Quarter Schedules – Mar. 29th
*Trimester Schedules – Jun. 14th
Benchmark #4 – End of Year Academic Data
*SEI Close Out Data
Quarter Schedules – Jun. 14th
Benchmark #1 – Mar. 29th
Full Focus List
5 comparison students
Benchmark #2 – Jun. 14th
End of Year Academic Data
*SEI Close Out Data
* Is just showing when SEI close out data is collected
You will continue to get data update s after Benchmarks
Full-term: 
40 hr/wk - 30 students
30 hr/wk - 21 students   20 hr/wk - 15 students
Half-term:
40 hr/wk – 15 students
30 hr/week – 11 students  (Saul and Bianca)
March 4th is the last day to add students (for 90 days)

30. Break Supervisor Data and Legislative Survey

31. Legislative Updates
The State of Minnesota currently does not provide any funding for AmeriCorps Promise Fellows, but funds all other AmeriCorps programs. We need YOUR voice to illustrate to legislators why Promise Fellows are instrumental in supporting students and closing the opportunity gap.

32. Supervisor Data and Legislative Survey
Go to  tinyurl.com/FebSupSurvey
Themes:
Data Reflections and Next Steps from Snapshots
Legislative and Policy Help
Survey and Break
Take 20 minutes

33. Break

34. 1920 Host Site Applications are Due!
Please see Sarah Ullmer if you are interested in hosting Promise Fellows or VISTA Members next year and have not completed the Host Site Renewal Application.
Next steps:
Host Site Award Letter
MOU and deposit
Recruitment Materials
Save the date: Program Updates & Recruitment Webinar on April 18th
$750 per position for deposit
MOU after host site award is sent

35. Recruitment Key Dates Host Site Apps - accepted on a rolling basis!
We are actively recruiting new host sites! Please share out or connect us to anyone you know who may be interested!
If you have applied for Fellows and been accepted
MOU Due on February 15th
PF Member Application Opens - mid February
Recruitment and Materials - February 22nd (includes approved Pos. Des. and interview questions) – sites can start recruiting!
Webinar – Thur., April 18th (9am)
See trainer if you have questions

36. Tax Resources for Fellows
Check me out!

37. AmeriCorps Week! March 4-8th
Social media pushes

38. Upcoming Circle Trainings!
June 24th – 28th
July 29th – August 2nd (Rochester/Byron/Zumbrota)
August 5th – 9th
$400
More information will be sent out!

39. https://mnyouth.net/donate/ (put Emergency Fund in Comments or Notes)
PF Emergency Fund!
(put Emergency Fund in Comments or Notes)

40. Operations Updates

41. New Background Check Process
Required by ServeMinnesota (state commission) for all AmeriCorps programs
Members have had working time during Small Corps meetings to complete online accounts
Includes fingerprinting – please allow time during day as needed
All steps due by Feb 15th:
Truescreen
Fieldprint & get fingerprinted
Members should count this time as service hours!

42. Mid Year Evaluation Process
Jan 18th – Released online
By Feb. 6th – Promise Fellow and Supervisor meet to review evaluation
By Feb. 8th – Submitted in iCIMS

43. PF Health & Safety Survey
Health and Safety Survey given out in December
Trends show overall members feel safe at their sites
Overall very positive!
Some comments about not feeling respected by co-workers and student altercations

44. PF Health & Safety Survey

49. Questions?

50. Best Practice Sharing

51. PF Supervisor Best Practices
How to support PF in handling disruptive or violent student behavior? What is the role of the PF?
Training PF on site policies at different times of year and clarifying the Promise Fellow role with staff at site.
How to support PFs in navigating school systems and advocating for self as a Fellow or students regarding challenges with school discipline and racism they witness/experience?
Supporting Promise Fellows over the summer. Summer PF activities, supervision and supporting PF hour plans.
Go to the category that you feel you as a site and sup do really well at
Please write out your best practices
Now go to the boards that you feel you need advice or feedback
Please note all the ideas and any questions
Full group debrief
After looking at these brainstorms, what questions do you have

52. Thank you!