1. Warfighter Support Stewardship Growth & Development Leadership DLA Receipting and Acceptance Alicia McGee, Business Process Analyst DSCP AAFA 2008 Clothing and Textiles Supply-Chain

2. Warfighter Support Stewardship Growth & Development Leadership Editing Procedures for WAWF and VIM-ASAP ISSUE: Editing capability in Wide Area Workflow (WAWF) and VIM-ASAP –Electronic submission and processing of Payment Request and Receiving Reports –Vendor mandate 252.232-7003 Action: Depending on status in WAWF and VIM-ASAP –Submitted Status (WAWF) –Rejected Status (WAWF) Vendor must contact VIM-ASAP Help desk at 1-888-940-7348 –Recognized mistakes submitted to VIM-ASAP within the 1 st hour can be removed –Vendors can recall shipments not signed (accepted) by Quality Assurance Representative (QAR) –After voiding submission, Modulant will un-finish the submission and vendor will enter correction. Vendor must contact DFAS to ask for a rejection of invoice and/or Receiving Report submission –Call 1-800-756-4571 option 2 then option 2 –DFAS representatives may request an e-mail with contract specifics –DFAS will reject the invoice NOT the RR DFAS will void if payment has NOT been made

3. Warfighter Support Stewardship Growth & Development Leadership How to Void a Receiving Report (RR) in Submitted Status Documents can be voided from WAWF view vendor documents menu Click on View Vendor Documents. Search for your shipment number. 2. Click the V under the Void RR column.

4. Warfighter Support Stewardship Growth & Development Leadership VOID - RR in Submitted Status (continued) 3. A warning popup will appear. Click OK to continue. 4. A confirmation screen verifies that the RR has been voided DFAS permits data to be removed so that an updated version can be retransmitted

5. Warfighter Support Stewardship Growth & Development Leadership How to void a Receiving Report (RR) in Rejected Status 1.Click on the Access Rejected Receiving Reports link. Search for your shipment number. 2. Click the V under the Void column.

6. Warfighter Support Stewardship Growth & Development Leadership VOID - RR in Rejected Status 3. A warning popup will appear. Click OK if you want to continue with the void process. 4. Look for a confirmation screen that verifies the RR has been voided.

7. Warfighter Support Stewardship Growth & Development Leadership 1 Prepare and Finish DD250 VIM-ASAP 2 Prepare and Finish MSL VIM-ASAP 3 Accept DD250 WAWF-RA 4 Process QAR Acceptance WAWF-RA 5 Transmit Invoice and Acceptance to DFAS WAWF-RA 6 Update Database with Invoice and Acceptance DFAS 7 Initiate Payment Process DFAS DFAS prohibits electronic corrections after Payment has been made as the Government must maintain an auditable financial record and inventory integrity. Contact DSCPWAWFteam@dla.mil for questions regarding WAWFDSCPWAWFteam@dla.mil Invoice and Receiving Report Flow DFAS can reject if requested by vendor QAR can reject Vendor can recall Clothing and Textile Supply-Chain DD250 Process Flow

8. Warfighter Support Stewardship Growth & Development Leadership In-transit Visibility and Non-receipting Issue: Goods Receipts are not posting on shipped items, resulting in non-payment Action: Vendors can use VIM-ASAP to monitor untimely or non-posting of shipments at a CLIN level detail. In-Transit denotes items that were shipped and awaiting receipt Contract Shipments and Invoices 1 st and 2 nd shipments were not received Contact the Acquisition Specialist about missing receipts.

9. Warfighter Support Stewardship Growth & Development Leadership Monitor Payments Issue: Vendor Ability to review payment data in WAWF Action: Pull Acceptance and Payment data from myInvoice (DFAS) and display in VIM-ASAP for vendor Taxpayer Identification Number (TIN) must be provided to VIM-ASAP in order to access critical payment data C&T Systems Accountant Coding counts

10. Warfighter Support Stewardship Growth & Development Leadership Unfinished Labels Pallet Level MSL Case Level Label Invoice data will NOT move to WAWF unless labels are completed in VIM-ASAP Vendors contacted this week with unfinished labels (< 1 %)

11. Warfighter Support Stewardship Growth & Development Leadership Search by Item Name, NSN, or Specification VIM-ASAP Demand History ISSUE: Component and material providers request access to Clothing and Textile demand history Action: Providers with a CAGE Code should contact VIM-ASAP and access to demand will be provided

12. Warfighter Support Stewardship Growth & Development Leadership View Demand History Monthly consumption calculation On-Hand quantity changes daily

13. Warfighter Support Stewardship Growth & Development Leadership Support the Warfighter Alicia McGee, Business Systems and Procedures DSCP