1. Presented by: Jeff Moore – Artsyl Technologies, Inc.
SimpleCapture Integration with QuickBooks
Presented by:
Jeff Moore – Artsyl Technologies, Inc.

2. Agenda
Challenges of AP/AR Documents Processing
Solution to the Problem
SimpleCapture Integration with QuickBooks
Document Processing Steps
Live Demo
SimpleCapture Key Features & Benefits
ROI/Benefits of Automation
Q & A

3. Reasons to Automate AP Processing?
2% - 10 is like getting a free loan!
Fewer data entry staff
Good vendor relations
Over or under payments are huge expense
2008 IOMA Survey

4. Challenges of AP/AR Documents Processing
Manual capturing data from AP/AR documents is time consuming and costly. Resolving this problem by automating data capture is just the first step in the Invoice Processing Automation
The second important step in the Invoice Processing is transferring data to the target accounting system

5. Solution to the Problem
Automation of both steps: capturing the data from AP/AR documents and transferring the data to the final destination brings the most benefits and savings to organizations
SimpleCapture replaces the manual data entry process and transfers the data to QuickBooks accounting system and popular Document Management Systems 5

6. Invoice automation will give you better control over your AP cycle
AP/AR Document Automation Benefits
Invoice automation is faster and less expensive
than manual handling
Invoice automation will give you better control over
your AP cycle
Cut AP/AR Processing costs by 50%-80%
Improve financial visibility and control 6

7. What is SimpleCapture?
SimpleCapture is a semi-automated solution that will lower invoice & other unstructured document processing time and costs
SimpleCapture provides out-of-the-box data capture capabilities without the need for costly integration and extensive labor force training. It reduces the time and cost required to process thousands of client forms per month, with an easy-to-install, easy-to-use approach 7

8. SimpleCapture integration with QuickBooks
Artsyl SimpleCapture QuickBooks Connector Benefits:
Easy-to-use self-learning capture technology
Tight API-level integration with QuickBooks software
Capture and store to QuickBooks incoming AP/AR documents
Invoices, checks and PO processing
Header/footer and line item details extraction to QuickBooks
Auto-creation of new vendors, customers and product/service line items in
QuickBooks based on incoming documents
Automatic validation, cross-check and re-conciliation of entered data in SimpleCapture
Pre-built capture profiles ready-to-use with QuickBooks software
Ability to select from QB drop-down category lists at export time
Remembering user choices and pre-completing categories at the next export 8

9. Step 1 - Process Images not Paper
SimpleCapture easily integrates and collects incoming paper and electronic documents from a customer’s range of MFPs, desktop and departmental scanners as well as fax servers

10. Step 2 - Background Processing
SimpleCapture allows you to:
Pre-Process Images in order to improve extraction results
Apply Background Full-Page
Optical Character Recognition (OCR) so an operator isn’t slowed down
Utilize multiple CPUs and cores
with parallel processing for faster throughput
Do Document & Batch Splitting to reduce document preparation time and effort

11. Step 3 – Convert Image to Data
SimpleCapture allows you to:
Reduce data entry by 50-80% by clicking instead of typing
Apply business rules and automatic reconciliation for higher accuracy
Auto-validate against databases further saving human intervention and key strokes

12. Step 4 - Exporting Data and Images
SimpleCapture allows you to:
Export Data in many formats to your Back Office system
Export to multiple destinations
Export Images and Metadata to Document Management systems

13. SimpleCapture - QuickBooks Connectivity Demo

14. Benefits of Semi-Automation with SimpleCapture
IMMEDIATELY Process any invoice or unstructured document from any customer
Generate fewer errors using automatic data validations
“Learn” your most active customers to increase
the level of automation through AutoFind
Reduce costs by reducing data entry times
between 50% and 80%
Full training for operators takes 1 hour
A range of licensing options that fit
any budget and requirements

15. docAlpha by Artsyl Technologies
Need more Automation?
docAlpha by Artsyl Technologies
Combine the best qualities of a fully automated system with the outstanding flexibility of SimpleCapture
Automatically process your invoices or other documents
Capture information from one time customers or low volume customers using the capabilities of a SimpleCapture Workstation

16. SimpleCapture Q&A
For addition information or a quotation on SimpleCapture please contact:
Artsyl Technologies, Inc. – Jeff Moore, (301) 16