1. Texas Student Data System
Simple Solution. Brighter Futures.
Dashboards
Texas Student Data System
August 2018
Scott Johnson
Texas Education Agency

2. Agenda Recap of 2017-2018 Preparing for 2018-2019 Dashboard Upgrade
Counts of Participating LEAs
Preparing for
Beginning-of-Year Reminders
STAAR, Transcript, Historical Metrics
Dashboard Upgrade
Status Update
Upcoming Features
TEDS-AI
Training Updates
Data Use and Technical Assistance Center
Upcoming Trainings and Material Updates
Technical Resources

3. Participating LEAs in 2017-2018
91 LEAs ,554 students
ESC
# LEAs
ESC-1 1
ESC-2 3
ESC-3
ESC-4
ESC-5 7
ESC-6
ESC-7
ESC-8 11
ESC-9
ESC-10
ESC
# LEAs
ESC-11 28
ESC-12 5
ESC-13 2
ESC-14
ESC-15
ESC-16
ESC-17
ESC-18
ESC-19
ESC-20 15
As of: July 20, 2018

4. Preparing for

5. Beginning-of-Year Reminders
Resume DTU scheduled loads
The following interchanges will populate an initial Dashboard:
EducationOrganization
EducationOrgCalendar
MasterSchedule
StaffAssociation (HR & SIS Extracts)
StudentParent
StudentEnrollment

6. Beginning-of-Year Reminders
Follow the TSDS Onboarding Checklist
Utilize TSDS Dashboard Reports:
TSDS Data Quality
TSDS Data Count
TSDS Data Exception
Prior to scheduled trainings, verify:
Position Titles and Claimsets
Cohort associations
District and campus metric goals
Metric thresholds

7. STAAR Assessment Results
Outstanding STAAR Assessments
The following STAAR results will be loaded for opted-in LEAs in late August:
TELPAS
STAAR (June Administration)
STAAR EOC: Algebra II / English III
An LEA must have the StudentParent interchange loaded prior in order for TEA to load the STAAR results. The XML files will fail the eDM batch manager if no students have been loaded in the TSDS collection for

8. Student Transcript Guidance
For the school year, LEAs will no longer need to load the prior year InterchangeEducationOrgCalendar and InterchangeMasterScheduleExtension files in order to populate a student’s transcript view in the Dashboards.
LEAs will only need to load the InterchangeStudentTranscriptExtension for the current school year for existing or newly enrolled students.
LEAs should remove any prior year TSDS data loads currently scheduled within their DTU configuration.
Submit a TIMS support ticket with any questions or issues.

9. Historical Metrics and Charts
Historical Metrics will not be populated until September to avoid issues with student enrollment and class assignments at the beginning of the school year.
Prior Year metrics will be available

10. Dashboard Upgrade

11. Dashboard Upgrade
TEA is currently in the process of upgrading the Dashboards to the latest Ed-Fi version.
The upgraded version will be deployed in the coming months, after the start of the school year.
Existing participating LEAs should see no impact.
Transition should be transparent to the user.
Current year and historical data will be migrated over.
District configuration and users settings will be retained.

12. Upcoming Features Improved performance and user experience
Dynamic Watch Lists
Based on criteria, rather than tied to specific students
Can be shared amongst educators
Usage Module
Allows administrators and educators the ability to track usage
Logins, active users, page views, session time
District usage vs educator usage
Early Learning Metrics
New indicators on the student, campus and district information pages
Progress monitoring results and teacher certification information

13. Assessment Conversion: TEDS-AI

14. TEDS-AI Update TEDS-AI Supports: Local LEA Install SAT PSAT AP ACT
Eduphoria!
Local LEA Install

15. Download Latest Version:
Support is available through Region 10 at

16. Data Use Professional Development

17. Dashboard Data Use and Technical Assistance Center
Supported by the 2015 Statewide Longitudinal Data System (SLDS) Grant, the Center will provide LEAs with professional development and technical assistance to enhance data use and data literacy initiatives related to the Dashboards to ultimately change policy, practice, and outcomes.
Region 19 will work with partner LEAs to implement the Dashboards in a comprehensive and sustainable way based on the needs of the LEA and its campuses.
Region 19 will also design and provide professional development related to data literacy and use of the data in the Dashboards in efforts to improve LEA, campus, and student outcomes.

18. Professional Development
Design, create, and implement research-based professional development modules targeted to various groups of educators around the use of Dashboard data in their work.
Create support resources and toolkits focused on the following topics:
Improving low-performing schools
Ensuring high school completion
Supporting highly-mobile populations
Differentiating instruction
Identifying students for intervention and monitoring outcomes
Completing campus planning and needs analysis

19. Best Practices Dissemination
Complete Dashboard implementation case studies
Identify best practices from partner LEAs
Develop strategies for sharing resources created through this project with ESCs and LEAs throughout the state
Provide support or information to non-partner LEAs, when feasible

20. TSDS Training Updates

21. Upcoming Trainings August 8, 2018: Dashboards Refresher Training:
Webinar: All new and existing Dashboard Champions are encouraged to attend.
Will cover additional beginning-of-year reminders and updates for the school year.
Includes new Dashboards Promotion and Outreach and Implementation Planning modules.
November 5-6, 2018: Dashboards Certification
Onsite training held at TEA.

22. Training Material Updates
Dashboard modules were revised to align more directly to the videos currently available, including:
Parent Teacher Conference
ARD and SST Meetings
Early Warning Indicators
Interventions
Student Goal Setting
LEA and Campus Improvement Planning
The modules have a flexible structure that allow for a short version (~15 minutes) and an extended version (up to 1 hour).

23. Technical Resources

24. Dashboard Metric Guide
Detailed information regarding the background, purpose, and calculation of metrics

25. Knowledge Base (KB) Articles
TSDSKB-499: How to activate the studentGPS® Dashboards
TSDSKB-494: Dashboard Demo Login Credentials
TSDSKB-482: Production Dashboards Process
TSDSKB-467: TEDS-AI Information
TSDSKB-461: TEKS Naming Conventions and TEDS-AI
TSDSKB-384: FHSP
TSDSKB-267: StaffAssociationExtension for different HR and SIS vendors
TSDSKB-259: Position Title Claim Sets
TSDSKB-228: Dashboards Quick Start Guide
TSDSKB-215: TEAL Auto-Provisioning Steps
TSDSKB-199: Login Error Troubleshooting

26. Questions?