1. The Pennsylvania State University
Master Access Coordinators’ Council Dec. 5, :30pm Physical Plant Bldg. Room 105A/B

2. Welcome & Introduction
MAC List review & sign-in
Please review the list for any changes, incorrect information, etc.
Please remember to send forms for changes (including deletions)

3. Communications Office Location 155 Suite – OPP Bldg. Phone Number:
(shared; change to Office 365):
Webpage:

4. Policy Review & Interpretations
Policy Exceptions
Form will be posted on the website to formally request (and approve) policy exceptions.
Purpose: provide written documentation (for Physical Security & user) of policy exceptions

5. Admin Topics Physical Security administrative move
Effective Monday, Nov. 12
Moved to Police & Public Safety
Offices currently still in OPP
What does this mean to you?
(Nothing)

6. Admin Topics - Forms

7. Admin Topics – FAAR Approval
Keys:
Always require a FAAR Form *
Temporary ID cards & ‘punch code’ doors managed as keys
CCURE:
Required for Permanent Clearances (>120 days…or one semester)
Temporary Clearances must use activation & expiration dates
All forms signed by Requestor & approved by Access Coordinator (LAC)

8. Admin Topics – Duress & Holdup Buttons
Holdup Alarms / Buttons
Only for POS cash handling >$1000
Duress Alarms / Buttons (NOT “Panic Buttons”)
Only for extreme and predictable security risks
Must be vetted/approved by PS
Includes cameras, written procedures, initial training, annual fitness requirement & annual testing
Discussion (handout provided with agenda)

9. Admin Topics – Campus Closures
Campus closures (i.e. weather)
PS will lock campus at direction of UPPS/EM
Holiday Closure: 5pm on Dec. 21 – Jan. 2
Exceptions due by Friday, Dec. 14
Overrides time specs other than $Always
May affect clearances
Discussion (handout provided with agenda)

10. Admin Topics – Audits Routine Self-Checks (Quarterly):
“Are access-holders still affiliated with work unit?”
Does not need to be reported to Physical Security
Internal reporting requirements at discretion of MAC
Form available (draft) for your use
Testing Qualtrix – send directly to all users

11. Admin Topics - Audits (cont.)
Annual:
Key Inventory – key or paperwork in your possession
Review of all CCURE clearances
Reported to Physical Security
Form available (draft) for your use

12. Audit Cycles Recommended ROUTINE AUDITS: (schedule to meet your needs)
ANNUAL AUDIT: Reports* due July 31 *May be completed when convenient
Cycle
Dates (Temp CLR)
Due
Fall
Aug.21 - Dec.31
Feb. 1
Spring
Jan.1 - May 11
July 1
Summer
May 12 – Aug. 20
Oct. 20
*Recommended
Annual
July 1-31

13. Admin Topics - Training
Policy Familiarity (on LRN)
Rollout had some issues so we are reworking
Stay tuned for updates
LAC Training:
CCURE 800 – Job Aides
Group Training (scheduled or group request)
MAC Training: 1 on 1

14. Large Initiatives Update
Building Lock / Unlock Schedule:
Recall from previous: ‘Go-live’ postponed due to number of conflicts
Currently assessing spring 2019 conflicts
Intent is to go live in the spring
NOTE: This does not affect card-swipe access, only building lock/unlock schedule

15. Large Initiatives Update
University Key Management System
(investigating options – largely on hold until CCURE 9000 conversion complete)
Long Term Goal: integrate with Key Boxes & CCURE
Governance Committee (Gary Langsdale)
University Physical Security objectives / strategic plan
Report due in December
Likely include Policy / Procedure changes

16. Large Initiatives Update
Key Boxes – past actions
All new installs halted
Real Time Networks on site Nov & Dec
Upgraded software & firmware -Admin & User Training
New Kiosks - Technician Training
PM all boxes - Combine systems (ENCS)
Significant effort into data cleanup & ‘grouping’

17. Large Initiatives Update
Key Boxes – Future actions
Resume new Installs by area (HFS; by OPP Areas: 1,5,6,3,4,2, other campuses)
Stock all key boxes
Continue data cleanup & regrouping
Add appropriate ‘non-OPP’ users to appropriate boxes (i.e. FCs, SOFR, IT)
Installation guidance, policies & procedures
Long term goal: all GM/BM keys in key boxes, accessible by OPP & select work unit personnel (FCs, MACs, SOFR, IT…???) for greater accountability of ‘higher-risk’ keys & integrate with CCURE 9000

18. Large Initiatives Update
CCURE 9000 upgrade
Breaking News…
As of 12/5, funds released for consultant to begin migration
Pre-phase: Planning/Develop RFP for integrators & select
Phase 1: upgrade 800 systems (OPP & RSEC)
Phase 2: integrate to single CCURE system & additional integrations as may be needed

19. Large Initiatives Update
CCURE 9000 upgrade
Core planning Group (in progress)
Phase 1: Atriade (TL), F&B IT (PM), PS (Owner)
Phase 2: ‘Other system’ reps (HFS, Berks, Behrend, ARL?)
Additional work groups (as needed)
Networking & ENCS (OIS, servers, etc.)
Budget
Technical Integration (RTN, KMS, LDAP, etc.)
Users (MACs)…

20. Large Initiatives Update
CCURE 9000 upgrade
Access Coordinator Tasks…
Clearance Naming (conventions) – must clearly identify who ‘owns’ the clearance
Identify Groups (personnel & doors accessed)
CLEARANCE AUDITS… efficiency of Clearances
If it’s not needed, delete it! Combine wherever practical
Focus Group…sign up sheet

21. Key Management Topics MAC Ordering Key Ordering
Physical Security taking over process & approval
Still through SuiteReq / Maximo (for now)
MAC Ordering
Soft roll-out: Jan 1
Reassess & Discuss: March MAC Council
Goal: MAC ordering NLT July 1

22. Electronic Access Management Topics
Batch Uploads (Job Aide created)
Must have clearance info (already created)
Clearance name must match exactly
Single Sheet can contain multiple clearances
Prefer using PSU ID number (User ID can reject)
IF using for Temporary clearance, must delete old users
Naming Conventions for clearances
Work Unit – BLDG NAME / Name of Clearance
Data Clean up

23. Round Table Discussion
What are the biggest issues / needs for your work unit? (to drive future meeting agendas)

24. In Closing… Review of Action Items & Decisions
Comments for the Good of the Order
2019 Meeting schedule: 2-3:30pm; 105 A/B Physical Plant Bldg. (TBD)
- Wed., Mar Wed., June 5
- Wed., Sept Wed., Dec. 4

25. Electronic Access Management Topics
CCURE 800 Training: Batch Uploads Creating Events

26. Physical Security Office Staff
Primary Office Contact
Larry Murray- Security Network Administrator
Scotty Eble, EE- Chief Physical Officer
Keith Runkle- Security IT Specialist
Eric Bauman- Security Systems Administrator
Josh Troxell- University Access Manager
Marty Mantz- Security Specialist CWC
Kristen Croyle- University Access Specialist
Denny Hackenberg- Security IT Specialist/Interim System Administrator
Christina Brown- University Access Specialist