1. Records Management Program Report 2-22-2005

2. Records Management Days January 15 Paper recycled 2.54 tons (@145 boxes) September 17 Paper recycled 3.15 tons (@180 boxes) Paper shredded - 153 boxes Electronic records deleted from Filenet - 20,700

3. Records Coordinator Meetings/Attendance January 2124 Records Management Lifecycle March 2420 Vital Records May 1219 Filing Systems July 1420 Electronic Records Management October 2227 Managing Records in the 21st Century, the Challenge and the Opportunity December 1235 Records Management Laws and Terms

4. Records Storage Paper Active Inactive Electronic

5. Paper Active Records (active records stored in office space) Inactive Records State Library - 1713 boxes 1523 rolls of microfilm Disaster Recovery Tapes Current months cost - $394.90 paid by OTIS Cost.18 per box CTJ Inactive Records Center 1212 boxes Space available for @140 boxes Plans in process for new controls and easier management of this storage

6. Electronic Records (active and inactive in same space) FileNet 100 GB (Average 4 drawer file cabinet holds.5 GB) @200 file cabinets 625,199 documents Storage has decreased during year despite constant additions because it is managed 32,700 documents deleted with authorization during 2004 Network storage (includes email and.pst files) 416.95 GB @200 file cabinets Equivalent of over 800 file cabinets Includes the FileNet documents 14247 documents created last week Storage decreased last week by 18.19 GB

7. Records Advisory Committee Inaugural meeting 2/8/05 Members Helen Bright, Senior Attorney, Chair Beverly Carter, Project Coordinator Joanne Edge, Manager of Human Resources Paula Miner, Manager of Information Systems Sandra Neidhart, Fiscal and Policy Analyst Robin Timmins, Manager of Audits Holly Wright, Policy Coordinator Mary Hilliard, Records Management Coordinator, Ex Officio

8. Records Disposition Log Available on web site Word form Comments Requested

9. Records Management Training Compliance training for all employees slated for this summer Powerpoint Records are Everybodys Business is draft of presentation