1. Information packages for
DEAN EXECUTIVE
Welcome:
Welcome in your new academic management role! Here you will find what you need to know to start in your new role. The different modules will be introduced by different people, and offered to you throughout the following year based on when you need what information.
Who is this information relevant for:
Dean Executive
Relevant contact persons/core staff:
Dean´s advisor and Programme Administration

2. Overview of all information packages
Introduction
Annual Wheel & Portfolio Process
Student Evaluations
Business Unit & Market
Learning Lab
Accreditations & Assurance of Learning
Programme & Course Quality Assurance

3. What is relevant for DEAN
Programme area:
Bachelor
Master of Science
Executive
PhD
 Responsible departments
Information items:
13 programmes
7 programmes
EMM, EBM, EMBA, EMME, MBA-Fudan, ESP
6 tracks/ADs
Provided by:
1. Introduction / About the role X
Dean, Dean´s advisor
2. Annual Wheel / Portfolio Process
3. Programme and course quality assurance  X X 
Programme administration
3.1. Study plan and course revision process
3.2. Programme seminars
4. Student evaluations (formative/summative)
Programme administration (+faculty support)
5. Accreditations
Programme administration, Sverre G.
6. Assurance of Learning (AoL)
7. Programme and course design
Learning Lab
8. Marketing of the programme(s)
Marketing, Business Unit
9. Sales and Student Recruitment
Sales and Recruitment, Business Unit
10. Study/semester start
Student administration, Business Unit
11. Elective courses and progression demands
12. Internship
Faculty support (internship coordinators)
13. International relations and exchange
International Office + Feite van Dijk
14. Master thesis MSc
15. Graduation/Diploma

4. Introduction/About the role
Elements in this information package:
About the Executive Education portfolio
Role description Dean - from Quality assurance system
Meeting discussion fora (EMT, Møte med Prorektor og Deaner, UUV, Kollegiet, AD-meetings, FAB, (Alumni Int. Advisory Board?)
Introduction of the most important stakeholders and cooperation partners
Short intro about UUV (se sammensetning neste slide)
Budget (møte med Sylvia neste uke)
Short intro about on-going accreditations; AMBA and AACSB
Competence Areas
Innovation process
When:
August 30th, 2018
Relevant for:
DEAN
Programme Area: Executive
Responsible/Contact person:
Deans advisor/Programme Adm.
Tonje jobber på dokument: Operationalization pr

5. Sammensetning UUV Executive (godkjent i Kollegiet oktober 2017)
Leder UUV Executive: Dean Executive Professor Jan Ketil Arnulf (Institutt for ledelse og organisasjon)
Instituttleder: Professor Øyvind Martinsen (Institutt for ledelse og organisasjon)
Associate Dean Executive Master of Management: Prof. Caroline Ditlev-Simonsen (Inst for rettsvitenskap og styring)
Associate Dean Executive Bachelor /Bachelor of Management: Dosent Sølvi Lyngnes (Inst for kommunikasjon og kultur)
Administrativ representant: Divisjonsdirektør BI Executive Lise Hammergren
Studentrepresentanter fra BI Alumni:
Stefan Rekdal (FMC Technologies)
Per Stilling (Training Norge AS)
Observatører:
Associate Dean BI-Fudan MBA/Kina (Professor Heidi Wiig, inst for strategi og entreprenørskap)
Associate Dean EMBA (Prof Anders Dysvik, inst for ledelse og org.)
Seniorrådgiver for Dean Executive (Tonje)
Sekretærfunksjoner ivaretas av programadministrasjonen (Jørgen)

6. Annual Wheel & Portfolio Process
Elements in this information package:
Annual wheel - deadlines, meetings, contributions expected by Dean. Also mention structured, informal meetings, depending on Programme Area.
Portfolio process – purpose, timeline, process, (also need to mention the innovation process, as a parallel process)
The Progamme Committee (UUV) Executive
When:
August 30th, 2018
Relevant for:
Dean
Programme Area: Executive
Responsible/Contact person:
Dean’s advisor
Programme Administration
Annual Wheel legges i FH under fane AD og under ny og egen overskrift. Irene har ansvar 0207 Beskrivelse av Portfolio P. lages u
tover høsten (M-E/Kjersti? 0207)

7. AD Reports & Portfolio evaluation Assurance of Learning - AoL
Timeline study year EMM and BM
TASK
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
UUV
UUV meeting 1
UUV meeting 2
UUV meeting 3
UUV meeting 4
UUV meeting 5
UUV meeting 6
UUV meeting 7
UUV meeting 8
AD/AC meetings
AD meeting
AD/AC meeting
Study plan, learning outcomes, admission requirements, course descriptions
Programme seminars with AD/AC and course coordinators
Course descriptions
1 Dec Start course revision by course coordinators
Course revision by course coordinators
1 Feb Deadline course revision
Start AD approval of course descriptions
15 April Deadline AD approval of course descriptions
AD Reports & Portfolio evaluation
Dialogue / Portefolio meeting based on the AD report. Decide portefolio for the next academic year
Dialogue meeting – status running the portefolio
1 April Start AD reports
AD report in progress
AD Reports and Deans Report complete
Assurance of Learning - AoL
Assurance of Learning - AoL Review of AoL structure and courses appointed
Assessment AoL autumn semester
Assessment AoL spring semester
Business Unit
Study start for "autumn courses"
Student evaluations available
Study start for "spring courses"
Students evaluations available
Pga ulikt innhold og størrelse på årshjul i excel er foilen uleselig når dere tar opp presentasjonen på PC, men i presentasjonsmodus kan innholdet i boksene leses.
Dere kan selv velge om dere ønsker å gjøre justeringer i slide eller ikke. Årshjulene ligger i egen mappe under opplæring deanslinjen på G: 3011.
Flott om eventuelle endringer gjøres i ‘orginalt årshjul’ under årshjulmappen på G.

8. AD Reports & Portfolio evaluation Assurance of Learning - AoL
Timeline study year EMBA and EMME
TASK
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
UUV
UUV meeting 1
UUV meeting 2
UUV meeting 3
UUV meeting 4
UUV meeting 5
UUV meeting 6
UUV meeting 7
UUV meeting 8
AD/AC meetings
AD meeting
AD/AC meeting
Study plan, learning outcomes, admission requirements, course descriptions
Programme seminars with AD/AC and course coordinators
Start develop/ revise study plans and new courses
Develop/revise study plans and new courses
Approve study plans, admission requirements, learning outcomes, new courses - UUV
Course descriptions
15 Sept Start course revision by course coordinators
Course revision by course coordinators/ 15 Oct Deadline course revision
AD approval of course descriptions/15 Nov Deadline AD approval of course description
AD Reports & Portfolio evaluation
Dialogue / Portefolio meeting based on the AD report. Decide portefolio for the next academic year
Dialogue meeting – status running the portefolio
1 April Start AD reports
AD report in progress
AD Reports and Deans Report complete
Assurance of Learning - AoL
Assurance of Learning - AoL Review of AoL structure and courses appointed
Assessment AoL autumn semester
Assessment AoL spring semester
Business Unit
When? Student meetings and evaluations
Pga ulikt innhold og størrelse på årshjul i excel er foilen uleselig når dere tar opp presentasjonen på PC, men i presentasjonsmodus kan innholdet i boksene leses.
Dere kan selv velge om dere ønsker å gjøre justeringer i slide eller ikke. Årshjulene ligger i egen mappe under opplæring deanslinjen på G: 3011.
Flott om eventuelle endringer gjøres i ‘orginalt årshjul’ under årshjulmappen på G.

9. AD Reports & Portfolio evaluation Assurance of Learning - AoL
Timeline study year MBA BI Fudan
TASK
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
UUV
UUV meeting 1
UUV meeting 2
UUV meeting 3
UUV meeting 4
UUV meeting 5
UUV meeting 6
UUV meeting 7
UUV meeting 8
AD/AC meetings
AD meeting
AD/AC meeting
Study plan, learning outcomes, admission requirements, course descriptions
Course descriptions
1 Dec Start course revision by course coordinators
Course revision by course coordinators
1 Feb Deadline course revision
Start AD approval of course descriptions
15 April Deadline AD approval of course descriptions
AD Reports & Portfolio evaluation
Dialogue / Portefolio meeting based on the AD report. Decide portefolio for the next academic year .
 Dialogue meeting – status running the portefolio
1 April Start AD reports
AD report in progress
AD Reports and Deans Report complete
Assurance of Learning - AoL
Assurance of Learning - AoL Review of AoL structure and courses appointed
Assessment AoL autumn semester
Assessment AoL spring semester
Business Unit
Study start for MBA x1
Study start for MBA x2

10. AD Reports & Portfolio evaluation Assurance of Learning - AoL
Timeline study year Corporate
TASK
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
UUV
UUV meeting 1
UUV meeting 2
UUV meeting 3
UUV meeting 4
UUV meeting 5
UUV meeting 6
UUV meeting 7
UUV meeting 8
AD/AC meetings
AD meeting
AD/AC meeting
Study plan, learning outcomes, admission requirements, course descriptions
Programme seminars with AD/AC and course coordinators
Course descriptions
1 Dec Start course revision by course coordinators
Course revision by course coordinators
1 Feb Deadline course revision
Start AD approval of course descriptions
15 April Deadline AD approval of course descriptions
AD Reports & Portfolio evaluation
Dialogue / Portefolio meeting based on the AD report. Decide portefolio for the next academic year
Dialogue meeting – status running the portefolio
1 April Start AD reports
AD report in progress
AD Reports and Deans Report complete
Assurance of Learning - AoL
Assurance of Learning - AoL Review of AoL structure and courses appointed
Assessment AoL autumn semester
Assessment AoL spring semester
Business Unit
Study start for "autumn courses"
Student evaluations available
Study start for "spring courses"
Students evaluations available
Pga ulikt innhold og størrelse på årshjul i excel er foilen uleselig når dere tar opp presentasjonen på PC, men i presentasjonsmodus kan innholdet i boksene leses.
Dere kan selv velge om dere ønsker å gjøre justeringer i slide eller ikke. Årshjulene ligger i egen mappe under opplæring deanslinjen på G: 3011.
Flott om eventuelle endringer gjøres i ‘orginalt årshjul’ under årshjulmappen på G.

11. Programme & Course Quality Assurance
Elements in this information package:
Study plans deadlines and process
AD/AC responsibility vs Program administration
Course revision process – deadlines and phases
Important to understand WHY deadlines for study plans and courses are important. See process overview next slide with sequences and dependencies.
Exam types/Digitalization
Workload for the students
When:
When starting 1:1 (In due time before activity)
Relevant for:
AD/AC
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Truls Brænden
Jørgen Finstad
Finne riktige linker under kursansvarlig: årlig milepælplan. Irene 0207

12. Dean AD’er og kursansvarlige
Vitnemål
Dean AD’er og kursansvarlige
Faglige*
Dean og AD’er
Faglige*
Kursansvarlig
Rådgivere og PA SA
Forretning EA EA
LearningLab
Forretning
Forretning SA
Inst.adm
Inst.adm
Faglig innhold
Administrativ støtte /prosessansvarlig
Sentral studie administrasjon
* Deaner, AD’er. kursansvarlige og øvrige faglige
Administrativ støtte /prosessansvarlig Programadministrasjon PA
Administrativ støtte /prosessansvarlig
Eksamens administrasjon

13. Annual milestones in the course description process

14. Accreditations/Assurance of Learning
Elements in this information package:
BI has four accreditations from the following accreditation bodies: NOKUT, EQUIS, AACSB & AMBA
NOKUT sets requirements to the staffing of each programme, c.f. Academic Supervision Regulation §2-3, litra 4a-c
AACSB sets requirements to the staffing and composition of faculty on each programme. BI has defined the activity requirements faculty must fullfil in order to be qualified c.f. Standard 15; Faculty Qualifications
Deans/ADs must engage an active dialogue with the Department Chairs in order to sufficiently staff the programme according to the requirements above
In 2017 BI approved a new quality assurance system where the Deans´ ADs’ roles are presented (c.f. BIs Quality Assurance System)
When:
Every fifth year for each accreditation (except NOKUT)
Relevant for:
Deans & Associate Deans
Programme Area: Bachelor, MSc, Executive & PhD – depending on the accreditation
Responsible/Contact person:
Sverre Gundersen;

15. Accreditations/Assurance of Learning
When:
Spring & Autumn
Relevant for:
AD & Course responsible
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Maj-Elin Kildal; ,
Pia Danielsen; ,
Elements in this information package:
AoL is an important indicator of quality for the students’ learning outcome (required by AACSB)
All programmes are assessed
AD is responsible for aligning objectives and traits with program learning goals, together with for the course coordinator
AD selects the courses that best reflect the programmes’ main learning outcomes
AD assesses if learning outcomes are achieved
Changes are made when necessary due to discrepancy or changes in the programme
AoL documents/ Sedona manuals are available on Faculty handbook