1. Erasmus+ Predeparture meeting
Fall 2018
International Office, Erasmus+ Coordinator Trine Østergaard Nielsen,

2. Agenda
The proces
Erasmus+ Learning Agreement for Studies and other relevant documents
Erasmus+ Online Linguistic Support
Erasmus + Grant
Insurance
Special Needs Support/Funding for parents
Upon your return
Questions

3. study abroad Erasmus+ Learning Agreement Go abroad  Return
Find a university
Please note: search for agreements made by your own study board
Apply online – place and grant -
Wait for confirmation from International Office
You will recive an .
Nomination
International Office nominates you to the partner university
Apply
to the university
According to the procedure that you have received
Apply for Advance Credit Transfer
at your study board
Erasmus+ Learning Agreement
Upload documentation
Erasmus+ language assessment 1
Go abroad 
Grant Agreement
Erasmus+ language assessment 2
Return
– upload documents
Answer the online evalution survey from Erasmus+
Final approval of credit tranfer

4. Please remember
To Upload the following documents in International Office’s online system:
The acceptance letter from the foreign University
Advance credit transfer from your study board
Erasmus+ Learning Agreement for studies

5. Erasmus + Online Linguistic Support
The Online Linguistic Support (OLS) has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study
The OLS offers online language assessments (mandatory) and language courses to participants in Erasmus+ mobility activities of at least three months (studies/traineeships)
In one of the following languages as the main language of instruction or work: German, English, Spanish, French, Italian and Dutch etc.
The results of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution/organisation.

6. Erasmus+ OLS Two mandatory assessments:
one prior to your departure
one upon your return
You will receive a link to the assessment to your AAU student about 1 month prior to departure
The assessment takes approx. 30 to 40 minutes, and consists of questions regarding e.g. grammar, vocabulary and comprehension.
You will have 30 days to fulfill the assessment
The result is automatically sent to the Erasmus+ coordinator

7. Erasmus+ OLS
Results are ranged from level A1 (lowest score) to C2 (highest score)
If your result is B1 (or lower) you have the opportunity to follow an online language course during your stay abroad in order to improve your language competence, if you wish to.
For further information:

8. Requirements for the Erasmus+ grant for studies
When you applied for a study place at one of our Erasmus+ partner universites you automatically applied for an Erasmus+ grant as well – provided that you applied before the deadline for the fall semester: 1 March 2018
You are also required to upload the reqiured documents as soon as possible – preferable no later than 1 June 2018
Finally you must fulfill the first Erasmus+ OLS language assessment
Medium range
EURO per month
Lower range
E+ studies
335
285

9. Disbursement of the Erasmus+ grant
I will send you the Erasmus+ Grant Agreement (to your AAU student ).
Please read it carefully!!!
You must also read the guidelines for the grant agreement which I send to you.
When everything is okay, please sign the document and upload it in the system and also notify me by
The grant will be disbursed to your Danish bank account (NEM account) (if you do not have a NEM account please read the instructions in the guidelines).

10. Insurances
Remember to bring along your European Health Card – Health insurance is mandatory (the EU card is the minimum requirement for EU citizens)
Find out if you are covered properly by your current insurances (please ask your insurance company)
I do recommend you to also be covered by an accident and liability insurance

11. Special Needs support
In the programme guide for Erasmus+ persons eligible for SNS is defined like this:
”….a person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project/mobility action would not be possible without extra financial support”.
To be eligible for this extra grant certain documentation is needed (a doctor’s note).

12. Grant for parents
Students going abroad with their child/children can apply for extra funding (200 Euros per month).
Contact and we will apply together.

13. Upon your return
Upload the following documents in International Office’s online system:
Learning Agreement ‘After the Mobility’ part
Transcript of records from the foreign university
Answer the evaluation survey from Erasmus+: ‘Participant Report’ and ‘Recognition report’(link will be sent to your AAU ).
Fullfill the second language assessment

14. Send me postcard
Til: International Office Att. Trine Ø. Nielsen – room 1-17 Fibigerstræde Aalborg East Denmark

15. Trine Østergaard Nielsen, trn@adm.aau.dk
International Office
Erasmus+ Coordinator
Trine Østergaard Nielsen,
Phone: