1. Request for Proposals: Homeless Housing and Services Program
Natalie Evans, Grants Analyst
Confidential - Preliminary DRAFT

2. Timeline 9/11/2018 RFP Published 10/15/2018-10/19/2018
10/15/ /19/2018
Award Notification
9/20/2018
Informational Conference
10/22/ /26/2018
Contract Provided for Review and Finalization
10/5/2018
Final Submittal of RFP Questions & Final Request for DropBox Link
11/1/2018
Program Start Date
10/12/2018
Proposal Submission Deadline (3:00 PM)
8/31/2019
Contract Termination Date (last day to incur Program expenses)

3. Overview Rapid Re-housing Program Total available: $137,563
Contract period: 11/01/2018 – 08/31/2019
Funds may not be renewable or carried forward beyond contract period

4. Program Design Preferences
Program open to general homeless population, not limited to a specific subpopulation
Structure of case management and financial assistance provides for flexibility and follows progressive engagement model

5. Eligible Expenses Rental and utility assistance up to 7 months
Reasonable and customary security deposits
Moving costs (truck, rental– no storage fees)
Case management
HMIS fees

6. Participant Eligibility
Must meet the following definition of homeless:
Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
Has a primary nighttime residence that is a public or private place not meant for human habitation;
Is living in a publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state and local government programs); or
Is exiting an institution where (s)he has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution
Recordkeeping requirements
Note: RFP was revised to reflect clarification that eligibility is based on the definition of homeless at (1).

7. Participant Eligibility – continued
At or below 50% of Area Median Income ($27,050 single person, $38,600 family of four) – Use HUD Handbook 4350, Chapter 5 to calculate income
Individual/household must currently reside in Plano or reside in a shelter outside of Plano, but became homeless in Plano (provide documentation)
Must have initial consultation with case manager and be willing to meet with case manager at least monthly during program participation

8. Other Requirements Assisted unit must:
Be located in Plano.
Not exceed 115% Small Area Fair Market Rent, including utility allowance.
Comply with housing standards at 10 TAC §7.29.
Have a lease in place between owner/manager and program participant.
Entry of all participants into HMIS
Documentation of denials
Non-citizen eligibility verification
Quarterly monitoring

9. Reporting and Reimbursements
Performance and expenditures reports due monthly by the 15th
Expenses reimbursed within 30 days of receipt of acceptable monthly report

10. Proposal Submission - DropBox
Natalie to request DropBox upload link by 10/5
You will receive a link from DropBox within one business day to upload items to your proposal folder
You may add and delete files until the due date and time– October 12 at 3:00 PM

11. Proposal Submission - DropBox
In the event of duplicate files, the City will evaluate the most recently uploaded version of the file
City staff will not check for responsiveness or content until after deadline
Note: RFP was revised to reflect slight change in DropBox process

12. RFP Questions
Natalie if you have clarification questions regarding any information that is contained in the RFP
Answers will be ed to all perspective proposers (those who attend this conference or otherwise communicate intention of submitting a proposal to City staff) and posted online here by 6pm the day answers are provided
October 5th – Final deadline to submit questions

13. Contact Information
Natalie Evans
Grants Analyst