1. U.S. Department of Justice Office on Violence Against Women
Consolidated Grant Program to Address Children and Youth Experiencing Domestic and Sexual Assault and Engage Men and Boys as Allies
(consolidated youth and engaging men Program)

2. What Are We Going to Talk About?
Overview of The Office on Violence Against Women (OVW)
Overview of the Consolidated Youth and Engaging Men Program
Grant Administration and Program Requirements

3. Office on Violence Against Women Mission Statement
To provide federal leadership to reduce violence against women, and to administer justice for and strengthen services to all victims of domestic violence, dating violence, sexual assault, and stalking.
24 years ago, Congress passed the Violence Against Women Act – landmark legislation in its scope and in its mission. Congress has since reaffirmed support by reauthorizing and strengthening the Violence Against Women Act in 2000, 2005, and 2013.
OVW grant programs fund States, local governments, tribal governments, educational entities and nonprofit organizations to help communities across America develop innovative strategies to respond to violence against women.
With OVW funding, communities have enforced protection orders, provided legal assistance and other services to victims, trained police officers, prosecutors, and judges, and supported local efforts to respond to violence against women.
24 grant programs

4. Consolidated Youth and Engaging Men Program
The Consolidated Youth and Engaging Men Program is authorized by the FY12 - FY18 federal appropriation acts, which consolidated four previously authorized and appropriated programs into one comprehensive program.
Services to Advocate for and Respond to Youth (Youth Services)
Grants to Assist Children and Youth Exposed to Violence (CEV)
Engaging Men and Youth in Preventing Domestic Violence (EMY)
Supporting Teens through Education and Prevention (STEP)

5. Award Period and Budgets
The award project period started October 1, 2018 and ends on September 30, 2021.
The budget period also started October 1, 2018.
Access to $10,000 until final approval from OVW
Budget Approval
Once approved, access to $100k or $50k (depending on project type) for planning phase
OVW approval required for certain items/activities even if included in final budget
Consultant rates above $750 or $81.50
Food
Non-OVW training/conferences
Purchase of outside TA

6. Consolidated Youth and Engaging Men Program
The Consolidated Youth and Engaging Men Program funds two types of projects:
Comprehensive Projects
Engaging Men Projects
Review solicitation for program requirements, unallowable and out-of-scope activities.
Read the special conditions for the award (the award documents).
All activities should be age, developmentally, and audience specific.
Activities should also be targeted to underserved community identified in project.
Must provide a counselor or advocate trained in crisis intervention at all project activities and/or events that involve youth and/or the public. This person should not be the same person who is facilitating a discussion or presenting. The counselor or advocate should be available to assist anyone who may be triggered or disclose victimization. This person should also be knowledgeable of the services available in the community in order to make proper referrals for assistance and support.

7. Comprehensive Projects
Comprehensive projects must address all of the following:
Prevention
Intervention
Treatment
Response
Comprehensive projects must provide a continuum of services and activities addressing sexual assault, domestic violence, dating violence, and stalking. This includes prevention, intervention, treatment, and response.

8. Engaging Men Projects
Engaging Men projects must focus on strategies and activities that empower men to be role models and allies in the prevention of violence against women and girls.
Must develop strategies and activities to engage men as leaders, role models, and allies in preventing violence against women and girls.
Prevention education programs (what not to do) aimed at male children and youth is not engaging men.

9. Program Requirements
All grantees must develop, enhance, or revise policies that address:
Confidentiality, information sharing, parental consent, and mandatory reporting
Secure background checks for any adults working with minors or vulnerable populations, including employees, potential employees, volunteers, interns, and/or mentors
Any policies developed, enhanced, or revised under this grant must be reviewed and approved by OVW before dissemination.

10. Grant Phases Planning Phase Implementation Phase
Usually 6 months for new grantees
Usually 3 months for continuation grantees
Implementation Phase

11. Planning Phase
Once budget is approved, access to $100k or $50k depending on project type
No other activities should be taking place (i.e. victim services, training, prevention education, etc.)
Needs Assessment
Agenda and questions for focus groups must be submitted in GMS
Questionnaires must be submitted in GMS
Strategic Plan or Logic Model
Must be submitted in GMS
Continuation grantees must submit a GAN to continue previous project activities.
TA team is available to assist with needs assessment and strategic plan.
If changes are necessary to the project and/or budget, please speak with OVW program specialist.

12. Implementation Phase Submit Strategic Plan or Logic Model
Begin Your Project!!!

13. Program Special Conditions
All Consolidated Youth and Engaging Men Grantees must:
Meaningfully engage with project partners
Submission of products for OVW approval
GANS
Participate in the required technical assistance and training provided by OVW
Grantees must engage with their project partners (culturally specific, youth focused, school). If there are challenges working with a project partner, please notify your OVW program specialist asap. Due to program requirements, you must retain certain types of partners.
Any products developed with grant funds (brochures, training curricula, ppts, PSAs, websites, manuals, wallet cards, posters) must be reviewed and approved by OVW prior to using them. Products, including policies developed with grant funds, must be submitted as a Program Office Approval GAN in GMS prior to dissemination. GANS should be submitted at a minimum of 20 business days to allow sufficient time for OVW to review and approve them. However, depending on the length and volume of the documents, and any possible revisions (which there are almost always revisions) it may take much longer. We will discuss the process for submitting products tomorrow.
OVW enters into cooperative agreements with individuals and organizations with specific subject matter expertise, skills, and knowledge to provide grantees with resources to support the success of your projects. The types of TA include in-person training events, webinars, conference calls, etc.

14. Program Special Conditions
Grant funds may not be used for the following:
Child Protective Service Investigations
Child Visitation Services
Develop training, products, or policies on:
Sexual Harassment
Hazing and/or bullying
Substance Abuse
Grant funds cannot be used to support:
child protective service investigations of abuse and neglect
Child visitation activities, services, or fees including supervised visitation
Grants funds cannot be used to develop training, products, or policies on sexual harassment, hazing, bullying, or substance abuse. Project activities must focus on sexual assault, domestic violence, dating violence, stalking, and/or sex trafficking.

15. PROGRAM SPECIAL CONDITIONS
Consolidated Youth and Engaging Men Grantees
cannot:
Provide services for perpetrators
General violence prevention
Support Theatre performances that do not primarily focus on VAWA crimes
Perpetrators: since grant funds are governed by the VAWA, funds cannot be used to support perpetrators.
Grants funds may not be used to address youth violence, such as gang involvement, gun violence, or physical violence, unless there is a clear and identifiable link to sexual assault, domestic violence, dating violence, stalking, and/or sex trafficking.
Theatre: cannot support theatre performances that do not focus on sexual assault, domestic violence, dating violence, stalking, or sex trafficking.

16. Misconceptions About the Program
Consolidated Youth and Engaging Men Grantees can:
Serve male survivors
Serve and engage juveniles in detention facilities
Provide food to children and youth (with approval from OVW program specialist)
Provide support and services to non-offending caregivers
Now that we’ve addressed some of the things you can’t do, let’s talk about what you can do!

17. OVW and Technical Assistance Support
Your Success is Our Success
Good stewards of tax dollars
Support for your success
How do we do it – effective grants management and provision of technical assistance

18. Good Foundation is Critical
Accounting
Training
Financial Systems
Financial Management
Reports
Progress Reports
Financial Status Reports
Grant Adjustment Notices
Change in Scope
Budget Modification
Product/Materials Approval
1. These lay the critical foundation for effective management of your grant award.
ADMINISTRATIVELY:
Accounting
Up to date training and adequate financial system effectively support the management of your grant.
Progress Reports
Accountability to show good stewardship of public dollars & responsiveness to the requirements of grant.
Grant Adjustment Notices
The official record documenting approvals/denials of products and changes to the scope of the project or budget.
I’ll discuss each of these in greater detail in a bit.

19. Collaborative Development: Our Roles
Grantee Needs
Implementation
Innovative Practice
Navigating Challenges
TA Provider
Substantive Knowledge
National Perspective
Provides Assistance
Provides Connections
OVW
Program & TA Oversight
Grant Management
Federal Leadership

20. What is Technical Assistance?
Assistance and support for grantees
Consists of experts in the field of youth engagement, sexual assault, domestic violence, dating violence, stalking, and sex trafficking
Available throughout the project to ensure your project’s success
Technical Assistance Providers are grant funded organizations and experts who provide free support to grantees on topical issues covered under the grant.

21. Areas of TA Expertise Culturally Specific Populations
Child and Youth Victim Services
Accessibility
Engaging Men
Youth Sex Trafficking
Comprehensive Prevention and Education
Youth Engagement & Leadership
Coordinated Community Response Teams
Assessment and Strategic Planning
Our TA provider team has an array of expertise that can support grantees in most key areas of their project as you can see from the topic areas. There are various ways that they can provide support which they will discuss later today.

22. Training and Technical Assistance Institutes
Two per year
Required to bring project partners
CY TA Institutes
All training and technical assistance institutes are required for grantees and project partners. Grantees were required at application time to set aside funds specifically to travel for these trainings.
You are required to attend 2 CY Institutes per year, plus additional technical assistance events as organized. (Engaging Men CCR Institute; Youth Summits)
Each grantee is required to bring a team to the training. The team that is selected for the first training should attend each additional training. The institutes are designed to build the knowledge, skills and capacity of project and community partners and are intended to build upon one another. These are working trainings so it is critical that grantees bring the right people.

23. Technical Assistance Providers
Comprehensive Technical Assistance Team
Alliance of Local Service Organizations
Men Can Stop Rape
Break the Cycle
Targeted Technical Assistance Providers
International Organization of Adolescents
University Colorado Denver
You will be meeting some of them over the next three days. We have also provided a contact sheet in your folders.

24. Communication with OVW
Grantees are assigned to an OVW Program Specialist (Kellie Greene)
Programmatic Points of Contact: OVW primarily communicates with the project coordinator of the grant
Develop a communication plan among project partners
In order to ensure that you are receiving the most timely information, we ask to have one programmatic contact for each individual project. OVW typically communicates with the project coordinator or the person who is primarily responsible for the day to day implementation of the project. While we know that programs often also have project directors, we prefer to talk to with the project coordinator, but can certainly have communication with both project director and coordinator as needed.
Grantees should develop a communication plan for the sharing of important programmatic notifications and information from OVW.

25. Communication with OVW
3 Communication Channels
Grants Management System (GMS)
Phone
Technical Assistance List
There are three primary ways that you will communicate or receive communication from OVW and/or the Consolidated Youth Technical Assistance Team
1. Grants Management System: This is the electronic system that houses your grant file, any changes to the project, programmatic reports and financial reports. Often you will receive communications from OVW via messages to the POC inbox for things such as revisions needed to the progress reports or change requests for Grant Adjustment Notices (GANS) that are submitted.
2. Correspondence with the Program Specialist: This will be the primary way that you communicate with your OVW program specialist. You can ask questions, get guidance and clarification, request conference calls, etc.
3. Technical Assistance List: This is how the technical assistance provider will communicate with grantees. Your assigned technical assistance point of contact (which will be discussed later) will assist you with this. The TA Team manages this list and it is separate from OVW.

26. To Get You Started with Grants Management
Final Budget Approvals
Changes to Project Partners
GANs
Program Office Approval GAN
Budget Revision vs Budget Modification
Change of Scope
Change of Authorizing Representative
Change of Point of Contact
Change of Financial Point of Contact

27. 3 Types of Site Visits Site Visits OVW Programmatic Monitoring Visit
OVW/OJP Financial Monitoring Visit
Technical Assistance On-Site Visit
There are three primary ways that you may receive a site visit related to your grant:
OVW site visit: As the funder and federal monitor, one of the ways that we monitor your compliance with grant goals, objectives and program requirements is through a site visit. During that visit, the OVW program specialists are reviewing the programmatic aspects of your program. Did you meet the grant program requirements? Another purpose of the site visit is to identify promising practices that could potentially be replicated in other communities; and to identify areas where additional technical assistance will support the overall success of the grantee in meeting the goals and objectives of their project.
OVW/OJP Financial Monitoring Visits: As the funder and federal monitor, our financial divisions either in OVW or Office of Justice Programs may ask to come on site to conduct a financial monitoring visit. During that visit, the financial analysts are looking at your financial systems, ledgers, and accounting mechanisms to see if you have expended funds appropriately and in line with program and federal requirements.
Technical Assistance On-Site Visit: as a support system for grantees, Consolidated Youth and Engaging Men program technical assistance providers may conduct an on-site visit at the request of the grantee or the OVW program specialist to provide training to project personnel; assist with problem solving; do capacity building with the CCR team, and other activities to address any challenges with program implementation.
Again, we want you to be successful!

28. Reporting Requirements
Financial Quarterly Report
Reporting Period Due Date
October - December January 30
January – March April 30
April – June July 30
July - September October 30
A report is required for all reporting periods, whether or not there is activity. If there is no activity, your report should reflect zeros for that reporting period. A representative from our Grants Financial Management Division will be presenting tomorrow and will provide more information on these reports.

29. Reporting Requirements
Progress Reports
Reporting Period Due Dates
January 1 - June 30 July 30
July 1 - December 30 January 30
Progress reports must be submitted within 30 days after the end of the reporting periods. Progress reports are submitted through the Grant Management System (GMS). Please start early for report submission so that you can navigate any technical challenges in submitting the report.
*Please note that failure to submit financial and progress reports by the due date will result in frozen funds.* Once funds are frozen, there is nothing that the program specialist can do. The grantee must submit their report and then the funds will be released.
A representative from Muskie (the TA provider for progress reports) will be presenting later today and will provide more information on progress reports. They are also available to assist you if you have challenges filling out the reports.

30. TA2TA.org Access to office-wide technical assistance
Search by topic or program
Webinars, trainings, conferences, etc.

31. Questions?
Yes, and…..