1. GRACE Art & Amazing Earth
Enriching Our SVES Students

2. Overview GRACE Art & Amazing Earth
Art & Science Enrichment Programs
PTA funded
Parents, grandparents, siblings 12+ volunteer
One hour classroom presentation & activity
PowerPoint presentation, activities, & supplies provided
No special knowledge required

3. Overview GRACE Art & Amazing Earth
Art Program provided by the Greater Reston Art Center (GRACE)
Science Program created by Shallon Hartke, a former parent & science lover
5 sessions (Oct, Nov, Feb, Mar, Apr)
5 sessions (Oct, Nov, Jan, Feb, Mar)
Offered K-6
Offered K-5
Same presentation school-wide; activities may vary based on grade level
Grade level specific topics and activities that supplement classroom curriculum
Teacher Workroom: Supplies on the Art Cart by the Cabinet (2 carts by grade)
Teacher Workroom: (NEW) Supplies on shelf along the right wall; bags marked by grade level
Phoebe Avery, Julie Hanssen Harris, Maggie Booth
Elaine Turner, Louise Gordon Radics & Renee Blosser

4. Coordinator Role There are three main responsibilities:
Scheduling the session date
Coordinating the volunteer sign-up
Communicating with parents, teachers and program leads
Let’s Take a Look At Each…

5. Classroom Coordinator Scheduling Steps
Coordinator consults with teacher for session dates (at least 2) and notifies GRACE/AE Lead
GRACE/AE Lead notifies classroom coordinator that the calendar, presentation and activity are posted on PTBoard

6. Classroom Coordinator Volunteer Sign-Up Steps
Coordinator creates volunteer sign-up on PTBoard
1 presenter
2-4 helpers based on grade level and activity
Send at least 2 weeks out
Coordinator follows up that slots are filled or re-requests volunteers
let the GRACE/AE Lead know if having difficulty
change date if needed

7. Classroom Coordinator Communication Steps
Coordinator notifies volunteers:
where to view the materials in advance (PTBoard)
how to access presentation in the classroom
where to get activity supplies
please plan to arrive 15 minutes early to set up
please return all materials promptly
have fun and don’t think you have to know all the answers! Ask what the students think or google it.
Messages can be sent through PTBoard
Please share session feedback

8. Classroom Coordinator “I Need Help” Steps
Need to reschedule?
Coordinate a new date with the teacher
Confirm with the GRACE/AE Leader
Need a presenter?
Ask if someone will present on a different date/time
Notify GRACE/AE Leader to help brainstorm or maybe cover

9. The Power of PTBoard SVES PTA Website, we use for: Program Leads can:
Volunteer sign-ups
Sharing session materials and information
Posting classroom pictures
Sending announcements/messages
Our own private Coordinator group
Program Leads can:
View each class
Be a back-up for emergencies
Post pictures

10. The Power of PTBoard Campaign to create an account and be connected
Web Team sends invite to parents, asking them to create a PTBoard account
Once invited parents receive the weekly PTA newsletter through PTBoard
Parents must create an account to receive access to all of the PTA's website
They must join their child's classroom(s) for access to the class
A template message was created for Coordinators to to parents encouraging them to create an account

11. Tutorial & Tour PTBoard Classroom Session AE & GRACE Art page
Class & Group
People icon
Create sign-up
Post pictures
Send messages
Classroom Session
Laptop, log-in, directory
Instructions & Print-outs
PowerPoint Presentation notes
Video technical difficulties
Activity instructions
Tour of Teacher Workroom – activity materials