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RentalMan Document Management For Procure to Pay
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Buyer fills out Purchase Request online
Purchasing Process Buyer fills out Purchase Request online Purchase Request is routed to manager for approval Manager gets notified and approves Purchase Request Approved Purchase Request is routed to Purchasing Buyer enters Purchase Order in RentalMan
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Purchasing Process Fax Email IntelliChief DB Print
Buyer enters Purchase Order in RentalMan Formtastic creates PO form PO form is filed into IntelliChief PO is Faxed / ed / Printed to Vendor Purchase Order is available for viewing from Purchase Order Inquiry Stored PO can be Faxed/ ed from IntelliChief Fax IntelliChief DB Print
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Purchasing Process Buyer enters Purchase Order in RentalMan
Formtastic creates PO form PO form is filed into IntelliChief PO is Faxed / ed / Printed to Vendor Purchase Order is available for viewing from Purchase Order Inquiry Stored PO can be Faxed/ ed from IntelliChief
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Receiving Process Freight arrives to be received
Receiving enters shipment into RentalMan Print Receiver with Formtastic barcode Packing List, BOL, etc. are put behind receiver document Receiving documents are scanned Receiver and supporting documents (packing list, BOL, etc.) are sent to inbox in AP
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Receiving Process Freight arrives to be received
Receiving enters shipment into RentalMan Print Receiver with Formtastic barcode Packing List, BOL, etc. are put behind receiver document Receiving documents are scanned Receiver and supporting documents (packing list, BOL, etc.) are sent to inbox in AP
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Receiving Process Freight arrives to be received
Receiving enters shipment into RentalMan Print Receiver with Formtastic barcode Packing List, BOL, etc. are put behind receiver document Receiving documents are scanned Receiver and supporting documents (packing list, BOL, etc.) are sent to inbox in AP
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Receiving Process Freight arrives to be received
Receiving enters shipment into RentalMan Print Receiver with Formtastic barcode Packing List, BOL, etc. are put behind receiver document Receiving documents are scanned Receiver and supporting documents (packing list, BOL, etc.) are sent to inbox in AP
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents 14
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Payables Process Invoice is re-indexed into IntelliChief and matched to related documents Faxed invoices are electronically captured Invoice is electronically routed to proper inbox If approval is required, AP can forward to approver Invoice is entered into RentalMan ed invoices are digitized using Capture Driver Payment is made via ACH of laser check created using Formtastic Mailed invoices are scanned and digitized Check is filed into IntelliChief and matched with related documents
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Retrieving Documents from RentalMan
x Retrieving Documents from RentalMan
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Retrieving Documents:
PO Receiver Rpt Packing List BOL Invoice Check 25
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Retrieving Documents- Full Archive Search
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Adding Notes:
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Benefits and ROI 27
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Top Benefits of Imaging and Workflow Solutions
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What if the Paper Wasn’t There?
Benefits of Document Imaging Eliminates overpayments and double payments Allows you to take advantage of vendor discounts Ensures the staff is focusing on productive, value-added tasks instead of shuffling paper Enables Buyers to work on finding better and lower cost vendors; Receiving to focus on whether the right products were delivered; AP to manage cash flow and pay invoices on time Get approvals faster and gain better visibility of the process Reduces costs by getting rid of fax machines, pre-printed forms, filing cabinets, and piles of paper Increases productivity, customer and employee satisfaction by replacing filing cabinets with easy to use electronic documents Leverages RentalMan with the new document management interface!
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ROI As you gather information about invoice processing costs and break them down into labor costs, paper costs, and others, you will be able to build a spreadsheet much like this one, which depicts an actual customer’s ROI from paperless processing. 23
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Cumulative Savings vs. Costs
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