2. Tennessee Highway Safety Office FY19 Grant Orientation Workshop
Status Reports
Tennessee Highway Safety Office
FY19 Grant Orientation Workshop

3. The Basics for All Grantees
Where do I submit my report?
Deadlines
Due in the State office no later than the first (1st) of the second month following the end of the covered reporting period
Cannot be submitted before the month/quarter ends
Due to the Data Collection Form
ONE EXCEPTION
Program grantees
September/4th quarter report AND Final status report due November 1
HVE grantees
Only a 4th quarter is due November 1 - No Final Report
Status Report = Payment of claim

4. Deadline Table Monthly Claims and Status Reports Reporting Period
Due Date
October
December 1st
November
January 1st
December
February 1st
January
March 1st
February
April 1st
March
May 1st
April
June 1st
May
July 1st
June
August 1st
July
September 1st
August
October 1st
September
November 1st   
Quarterly Claims and Status Reports
Reporting Period
Due Date
October 1 through December 31
February 1st
January 1 through March 31
May 1st
April 1 through June 30
August 1st
July 1 through September 30
November 1st

5. REPORTING
Law Enforcement Program Grants vs. High Visibility Enforcement (HVE)Grants

6. Law Enforcement Program Grants (Non HVE grants)
Monthly/quarterly report
Specific to your grant goals/objectives/tasks
Enforcement efforts on alcohol, impaired driving, speed, seatbelt, etc.
Data collection form
Began FFY17
Includes department wide activity and grant funded activity

7. HVE Grants Only one report required per quarter Data collection form
Began FFY17
Includes department wide activity and grant funded activity

8. Tennessee Highway Safety Office Activity Sheet
Data Collection Form
Tennessee Highway Safety Office Activity Sheet
Agency:
Violations
Grant Funded
Department Funded
Total
Speeding
DUI
Child Restraint
Seatbelt
Distracted / Due Care
Other
Warnings
Total of All Violations
Number of Officers (traffic):
Number of Officers (total):

9. Data Collection Form Tips
Easy to complete
Only 7 fields for violations
Grant funded and department funded
Must place a “0” in fields where there is no activity
One field for number of officers working traffic
One field for number of officers in entire agency
Grand total is automated once user “saves”

10. Law Enforcement Program Grants & High Visibility Enforcement Grants
Where do I report?
Report stats for specified NHTSA campaigns
Holiday Reporting Campaign (Christmas / New Year’s Day)
Booze It and Lose It
Memorial Day Campaign
Click It or Ticket
Labor Day Campaign
LELs can assist throughout the year

11. What do we look for? Quality reports: Timely –
On or before the deadlines
But after the month/quarter ends
Detailed Goals/Objectives/Tasks
Progress/strengths/weaknesses/obstacles
Contain relative docs/attachments

12. Status Report There are 2 Sections
Goals/Objectives
Must be year to date
Tasks
Must be specific to the month/quarter

13. Goals/Objectives - Example
Goal - Reduce the number and severity of crashes/fatalities in Tennessee Town
Objectives:
A. Decrease the number of fatalities 20% from 100 to 80
B. Decrease the number of impaired driving injury crashes by 10% from 500 to 450

14. Poor Quality Report
A. Decrease the number of fatalities 20% from 100 to 80.
Through aggressive enforcement we are decreasing the number of fatalities.
B. Decrease the number of impaired driving injury crashes by 10% from 500 to Alcohol related crashes have increased.

15. High Quality Report
A. Decrease the number of fatalities 20% from 100 to 80.
Update: YTD - FY17 (10) vs. FY18 (8)
Reduction of 2 fatalities or 20% reduction
B. Decrease the number of impaired injury crashes by 10% from 500 to 450
Update: YTD crashes FY17 (100) vs. FY18 (150). Increase of 50 impaired driving injury crashes YTD or 50% increase. Details are provided in the Task category.

16. Tasks – Example
Task 1:
Conduct 5 saturation patrols and 1 impaired driving check point in the first quarter

17. Tasks Poor Quality High Quality
Volunteerburg PD held two saturation patrols during the first quarter. Flu outbreak caused a shortage of officers to conduct the remaining 3 saturation patrols.
Checkpoint scheduled for November canceled due to inclement weather.
Nov 4 and 27 saturation patrols
4 hours each
8,000 DUI arrests
187,000 speeding citations
1 citation for texting
Saturation patrols were conducted in quarter 1 and there was no checkpoint.

18. Questions?