1. Shelly Cashman: Microsoft Publisher 2016
Module 1: Creating a Flyer
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2. Objectives (1 of 2) Choose Publisher template options
Describe the Publisher window
Select objects and zoom
Replace Publisher placeholder and default text
Delete objects
Check spelling as you type
Format text and autofit

3. Objectives (2 of 2) Use graphics Insert a photo
Move, align, and resize objects
Print a publication
Open and modify a publication
Create a hyperlink
Save a print publication as a web publication

4. Project – 5K Flyer (1 of 2)
Figure 1-1: A template for a flyer advertising a 5K

5. Project – 5K (2 of 2) Roadmap
Customize the template options such as choice, color scheme, and font scheme
Navigate the interface and select objects
Replace placeholder text
Delete objects you do not plan to use in the publication, if any
Format the text in the flyer
Insert graphics in placeholders and in other locations, as necessary
Enhance the page by repositioning and aligning objects
After saving, open and revise the publication

6. Creating a Flyer (1 of 3) Create a new publication from a template
Create a new publication from scratch
Create a new publication based on an existing one
Open an existing publication

7. Creating a Flyer (2 of 3) Templates
To Run Publisher and View Built-In Templates
Run Publisher. If the Publisher window is not maximized, click the Maximize button on its title bar to maximize the window
In the Publisher start screen, click BUILT-IN to display the built-in templates

8. Creating a Flyer (3 of 3)
Figure 1-12: Click Contact information in the Tear-offs gallery to select tear-offs that will display contact information

9. Selecting Objects and Zooming (1 of 2)
Tool
Method
Result
Function Key
To zoom in on an object, press the F9 key on the keyboard, press the F9 key again to return to the previous magnification
Selected objected appears centered in the workspace at 100% magnification
Keyboard shortcut
To zoom to page width, press CTRL+SHIFT+L
Page layout is magnified as large as possible in the workspace
Mouse wheel
To change the magnification, press and hold the CTRL key and then move the mouse wheel down or up
Page layout appears 20% smaller or larger
Page width button
To zoom to page width, click the Page Width button
Page layout expands to fill the workspace horizontally
Ribbon
To use the ribbon, click the View tab. In the Zoom group, click the desired button
Page layout appears at selected magnification
Selected Objects button
To zoom to objects, click the Selected Objects button
Selected object is magnified as large as possible to fit on the screen
Shortcut menu
To zoom in on an object, right-click the object, point to Zoom on the shortcut menu, click the desired magnification
Object appears at selected magnification
Table 1-1: Shows several zoom methods

10. Selecting Objects and Zooming (2 of 2)
Tool
Method
Result
‘Show Whole Page’ button
To zoom to whole page, click the ‘Show Whole Page’ button on the status bar
Page layout s magnified as large as possible in the workspace
Whole Page button
To zoom to whole page, click the Whole Page button
Page layout is magnified as large as possible in the workspace
Zoom box
To change the magnification, enter a magnification percentage in the Zoom box
Page layout appears at entered magnification
Zoom arrow
To change the magnification, click Zoom arrow and then click desired magnification
Page layout appears at selected magnification
Zoom Out button
Zoom In button
To increment or decrement magnification, click the Zoom Out or Zoom In button on the status bar
Page layout appears 10%b smaller or larger with each click
Zoom slider
To change the magnification of the entire page, drag the Zoom slider on the status bar
Objects appear at selected magnification
100% button
To zoom to page width, click the 100% button
Page layout is magnified to 100%
Table 1-1 (continued): Shows several zoom methods

11. Selecting and Entering Text (1 of 3)
Figure 1-18: Click the title text to select it

12. Selecting and Entering Text (2 of 3)
To Replace Default Text
Click the text in the Business Name text box to position the insertion point inside the text box
Drag through the text in the Business Name text box to select all of the text in the text box
Type desired text to complete the text
Figure 1-24: Drag through the text in the Business Name text box to select all of the text in the text box

13. Selecting and Entering Text (3 of 3)
To Enter Tear-Off Text
Scroll to display the lower portion of the flyer
Click the text in one of the tear-off text boxes to select it
Type desired text and then press the ENTER key
Type desired text to complete the tear-off text
Click outside of the text box to synchronize the other tear-offs
Figure 1-27: Click the text in one of the tear-off text boxes to select it

14. Deleting Objects To Delete Objects
Scroll to the top of the flyer to display the organization logo. Click Zoom In button on the status bar several times to increase the magnification
Point to the logo to display the boundary and then click the boundary to select the object. Avoid clicking the text in the logo
Press the DELETE key to delete the selected object
Figure 1-30: Point to the logo to display the boundary and then click the boundary to select the object. Avoid clicking the text in the logo

15. Checking the Spelling To Check Spelling as You Type
Click the text in the ‘Business Tagline or Motto’ text box to position the insertion point inside the text box
Drag through the text or press CTRL+A to select all of the text in the text box
Type a desired word incorrectly, so that a red wavy underline appears
Right-click the flagged word to display a shortcut menu that presents a list of suggested spelling corrections of the flagged word
Click the correct spelling on the shortcut menu to replace the misspelled word with a correctly spelled word
Save the publication on your hard drive, OneDrive, or other storage location using the file name desired

16. Formatting Text (1 of 6)
Figure 1-36: The more common formatting commands are shown in the Font group on the Home tab on the ribbon

17. Formatting Text (2 of 6) To Bold Text
Click Home on the ribbon to display the Home tab
In the publication, scroll to the description text box and then drag through the text you wish to format to select it
With the text selected, click the Bold button to bold the selected text
Figure 1-37: With the text selected, click the Bold button to bold the selected text

18. Formatting Text (3 of 6) To Underline Text
Drag through the desired text to select it
With the text selected, click the Underline button
Figure 1-38: With the text selected, click the Underline button

19. Formatting Text (4 of 6) To Italicize Text Select the text desired
With the text selected, click the Italic button to italicize the selected text
Figure 1-39: With the text selected, click the Italic button to italicize the selected text

20. Formatting Text (5 of 6) Types of Autofitting Result Best Fit
Shrinks or expands text to fit in the text box, even when the text box is resized
Shrink Text On Overflow
Reduces the point size of text until no text is in overflow
Grow Text Box to Fit
Enlarges text box to fit all of the text at its current size
Do Not Autofit
Text appears at its original size
Table 1-2: Types of Autofitting described

21. Formatting Text (6 of 6) To Increase the Font Size
Scroll as necessary to display the text in the date text box
Click the text and then press CTRL+A to select all of the text in the text box
Click the ‘Increase Font Size’ button several times until the text fills the text box without wrapping to a second line. If the line wraps, click the ‘Decrease Font Size’ button one time
Figure 1-42: Click the ‘Increase Font Size’ button several times until the text fills the text box without wrapping to a second line. If the line wraps, click the ‘Decrease Font Size’ button one time

22. Using Graphics (1 of 2) To Use the Picture Placeholder
Click the area above the title to display the boundary of the picture placeholder and the picture icon
Click the picture icon to display the Insert Pictures dialog box
Click the ‘From a File’ Browse button to display the Insert Picture dialog box
Navigate to the Data Files and the desired folder. Scroll down in the list to display the desired file
Double-click the file desired file to insert the chosen picture into the publication

23. Using Graphics (2 of 2) To Insert a Picture
Click outside the page layout so that no object is selected
Click Insert on the ribbon to display the Insert tab
Click the Pictures button to display the Insert Picture dialog box
Navigate to the location of the Data Files and the desired folder
Double-click the desired picture to insert the graphic into the publication

24. Resizing, Moving, and Aligning Objects (1 of 6)
To Resize an Object
Scroll as necessary and then select the object to be resized
SHIFT+drag the lower-right sizing handle up and left until the status bar displays a desired size
Figure 1-49: SHIFT+drag the lower-right sizing handle up and left until the status bar displays a desired size

25. Resizing, Moving, and Aligning Objects (2 of 6)
To Move a Graphic
If necessary, select the graphic
Drag the graphic up and the left side of the flyer, until the pink layout guide appears and is aligned horizontally with the date
Release the mouse button to finish moving the object
Figure 1-50: Drag the graphic up and the left side of the flyer, until the pink layout guide appears and is aligned horizontally with the date

26. Resizing, Moving, and Aligning Objects (3 of 6)
To Move a Text Box
Select the text box you wish to move by clicking its border
SHIFT+drag text box to move it in a straight line until it aligns with the right margin as noted by the pink vertical layout guide
Figure 1-51: SHIFT+drag text box to move it in a straight line until it aligns with the right margin as noted by the pink vertical layout guide

27. Resizing, Moving, and Aligning Objects (4 of 6)
To Align Text
Click the text in the title
Click the Align Right button to align the text on the right
Figure 1-52: Click the Align Right button to align the text on the right

28. Resizing, Moving, and Aligning Objects (5 of 6)
To View the Whole Page
Click outside of any selected object to deselect it
Click the ‘Show Whole Page’ button on the status bar to view the entire page
Click the Save button on the Quick Access Toolbar to save the file with the same file name and to overwrite the previously saved file
Figure 1-53: Click the ‘Show Whole Page’ button on the status bar to view the entire page

29. Resizing, Moving, and Aligning Objects (6 of 6)
To Print a Publication
Click File on the ribbon to open the Backstage view
Click the Print tab in the Backstage view to display the Print gallery
Verify the printer name listed on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer Status button to display a list of available printer option and then click the desired printer to change the currently selected printer
Click the Print button in the Print gallery to print the publication on the currently selected printer
When the printer stops, retrieve the hard copy
Exit Publisher. If a Microsoft Publisher dialog box appears, click the Save button to see any changes made to the publication since the last save

30. Changing a Publication (1 of 4)
Deletions: when objects are incorrect or no longer needed
Additions: additional text, objects, or formatting now needed
Modifications: normal techniques of inserting, deleting, editing, and formatting apply

31. Changing a Publication (2 of 4)
To Open a Recent Publication
Run Publisher
In the Recent list, click the desired file to open the publication
Figure 1-54: Run Publisher

32. Changing a Publication (3 of 4)
To Insert a Hyperlink
Select the text you wish to make a hyperlink and then zoom to 100%
Click Insert on the ribbon to display the Insert tab
Click the ‘Add a Hyperlink’ button to display the Insert Hyperlink dialog box
If necessary, click the Address text box to position the insertion point and then type desired text to enter the web address. Publisher will add the protocol to your web address
Click the OK button to assign the hyperlink

33. Changing a Publication (4 of 4)
To Delete Using a Shortcut Menu
Scroll to the lower portion of the flyer
Right-click any one of the tear-offs to display the shortcut menu
Click Delete Object on the shortcut menu to delete the tear-offs
Figure 1-58: Right-click any one of the tear-offs to display the shortcut menu

34. Creating a Webpage from a Publication (1 of 3)
To Save a Print Publication as a Web Publication
Click File on the ribbon to open the Backstage view
Click the Export tab in the Backstage view to display the Export gallery
Click the Publish HTML tab to display its options
Click the ‘Web Page (HTML)’ button to display options for publishing HTML
Click ‘Single File Web Page (MHTML)’ to select it
Click the Publish HTML button in the Backstage view to display the Save As dialog box
Type desired text in the File name text box. Do not press the ENTER key after typing the file name
Navigate to your storage location
Click the Save button (Save As dialog box) to save the publication as a single file web page

35. Creating a Webpage from a Publication (2 of 3)
Figure 1-61: Navigate to your storage location

36. Creating a Webpage from a Publication (3 of 3)
To Preview the Web Publication in a Browser
Click the folder icon on your taskbar to run the File Explorer. When the File Explorer window opens, navigate to your storage location
Double-click the desired file
When the browser window opens, if necessary, maximize the window and scroll to display the hyperlink
Click the Close button on the browser window’s title bar and then click the Close button on the File Explorer window’s title bar
Exit Publisher. If a Microsoft Publisher dialog box appears, click the Don’t Save button to exit the Publisher
Sign out of your Microsoft Account if necessary