1. Proposed Service Delivery Model Overview & TIMELINE
GEAR UP Ky
Proposed Service Delivery Model Overview & TIMELINE

2. To increase the number of low-income students that graduate from high school and enroll and complete postsecondary education.
Authorized by Congress in 1998, GEAR UP is a competitive federal
grant program designed to increase the college-going rate of
low-income students.
State grant – only one per state; has statewide geographical reach and is required to have a scholarship component; can provide statewide activities such as staff development, professional development for schools, conferences, etc.
Partnership grant – can have multiple in a state, has more local service area. There are now only two GEAR UP partnership projects in Kentucky. Only Berea College was successful in gaining funding again in Berea College’s GEAR UP programs run independently of GEAR UP Kentucky, but we collaborate with them on a few activities such as our annual Institute.
Matching grant – Every federal dollar spent requires a match (you will hear the RPMs talk about match from the schools)
GEAR UP NATIONWIDE

3. Increase high school graduation and postsecondary enrollment rates
Objective #1
Increase academic performance & preparation for postsecondary education
Objective #2
Increase high school graduation and postsecondary enrollment rates
Objective #3
Increase student and family knowledge of postsecondary education options, preparation, and financing
GEAR UP NATIONWIDE

4. GEAR UP NATIONWIDE There are two types of grants: State Partnerships
Authorized by Congress in 1998, GEAR UP is a competitive federal
grant program designed to increase the college-going rate of
low-income students.
State grant – only one per state; has statewide geographical reach and is required to have a scholarship component; can provide statewide activities such as staff development, professional development for schools, conferences, etc.
Partnership grant – can have multiple in a state, has more local service area. There are now only two GEAR UP partnership projects in Kentucky. Only Berea College was successful in gaining funding again in Berea College’s GEAR UP programs run independently of GEAR UP Kentucky, but we collaborate with them on a few activities such as our annual Institute.
Matching grant – Every federal dollar spent requires a match (you will hear the RPMs talk about match from the schools)
GEAR UP NATIONWIDE

5. State vs. Partnership Grants
State Grants
Management of state grants is designated by the governor, and each state can only have one.
State grants do not have to include community partners, and direct services may be provided through contractors.
Funding levels vary by state, but can be no more than $3.5 million per year.
GEAR UP NATIONWIDE

6. State vs. Partnership Grants
A state can have as many partnership grants as they are awarded by the US Department of Education.
Partnerships do not have to provide a scholarship.
Partnerships must include a college, a school district, and at least two community partners.
Federal funding is limited to $800 per student served.
GEAR UP NATIONWIDE

7. NCCEP - National Council for Community and Education Partnerships
Designated technical assistance provider for GEAR UP
Our primary legislative advocate
Is introducing a membership model
Two annual conferences - REQUIRED
501c
Our voice on the Hill – Along with technical assistance, NCCEP also provides advocacy for continued federal support for all GEAR UP programs nationwide with Congress
Two conferences – NCCEP hosts two conferences a year; GEAR UP staff are required to participate (some on-the-ground staff may have an opportunity to go at some point):
Workshop in February
National conference in July (Youth Congress)
GEAR UP NATIONWIDE

8. The mission of GEAR UP Kentucky, the state GEAR UP program, is to research, identify, and test strategies for reproducing a sustainable college-going culture in Kentucky schools with a high percentage of low income students
It’s about LONG TERM CULTURAL CHANGE in these schools.
OUR MISSION

9. Every Student Prepared for College Success
Does not say career or even postsecondary ed – it says COLLEGE because that is what the funds are provided to support. Those are Kentucky adjustments to reflect the state’s workforce focus – however we recognize that to be ready for College Success is ready for Career Success.
OUR VISION

10. THE BIG PICTURE GEAR UP Kentucky
$3.5 million in federal funding - $280,000 indirect funds annually to CPE
Seven Years ( )
Total Federal - $24,500,000 million (-$2,422,000)
Total Federal - $1,960,000 indirect
Dollar-for-dollar match = Total value of the program w/match $49,000,000
Serving at least 10,000 students
Has no scholarship component
Introduces a hybrid model serving priority and cohort students
Introduces college freshmen services (in-person & text-based)
THE BIG PICTURE

11. GEAR UP Kentucky – changes since GUK 3
Change in student curricula
Change in text(s) – Ramsey/CCC and Skinny to Thriving Through series
Change in benefits funding
Changes in partnerships
Changes in regional coverage
Adding Computer Science PD and coding camp for students (TI)
Adding data support staff
THE BIG PICTURE

12. COLLEGE-GOING CULTURE
THE FOUR PILLARS
Self Family Institution Community
COLLEGE-GOING CULTURE

15. (At-home curricula)

17. Partnership Development
Statewide Community/Education Network
Partnership Development

19. LOGIC MODEL
Direct Services: Provide services directly to students and parents
GUK services are designed to support the four pillars for student success SELF, FAMILY, INSTITUTION and COMMUNITY. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program.

20. Staffing GEAR UP Ky 2018 – 2025: Cohort and Priority Students Served
GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
Staffing

21. WHAT IS GUK GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
WHAT IS GUK

22. Staffing Staffing Structure Executive Director
Director of Student and School Services
Director of Operations & Partnership
Research & Evaluation Manager
Support Staff
GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
Staffing

23. Staffing Staffing Structure
Regional Program Coordinator – full-time, year-round staff
Provide regional oversight of student services staff and implementation.
Oversee the development and statewide implementation on one of the following programmatic areas
Directly implement students services for GEAR UP college freshman
Serve as GEAR UP Site Director at one Summer Academy each summer
GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
Staffing

24. Staffing Staffing Structure
District Program Manager – full-time, year-round staff
Schedule and facilitate school site team meetings in district schools
Oversee school quarterly activity and budget planning
Write and submit quarterly reports – district level
Daily supervision of GEAR UP coaches
Responsible for implementation of direct services for S&P in district (middle & high schools)
Directly implement 12th grade services
Serve as GUK Summer Academy staff
GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
Staffing

25. Staffing Staffing Structure
Regional Parent Outreach Staff – hourly staff
Recruit parents for participation in GUK services
Implement regional and school parent activities
GUK College Coaches – hourly staff
Deliver curricula and student advising
Recruit and support student ambassador teams
Implement all GUK services per school quarterly activity plans
Coordinate Summer Academy recruitment & registration
GUK Framework for a College-Going Culture HANDOUT
GUK Six Year Schedule of Services HANDOUT
Direct Services: Provide services directly to students and parents
GUK 3.0 services for students and parents are designed to support five research-based strategies. Each school-based strategy encompasses an implementation plan for a customized college-going curriculum for students and parents; complementary college planning activities; assessments and instructional resources and tools; and professional development training materials. There are key topics that must be covered in each curriculum area and optional topics to add clarity and provide intensity when students have a greater need. All GEAR UP students are eligible to participate in all activities though it is expected that all student may not require all that is provided by the program. The five research-based strategies are:
Staffing

26. Partner District Requirements
Principals and Superintendent must sign a MOA with CPE:
Identify a Single Point of Contact at each level.
Maintain open, two-way channel communication
Commit to sending staff to Teacher Leader Academy (x3)
Commit to participation in District Leadership Academy (x1)
Commit to participation at the Institute (x5)
Provide secure, regular in-school workspace
Serve as local technology purchasing agent
SCHOOLS SELECTION

27. Partner District Requirements
Principals and Superintendent must sign a MOA with CPE (cont):
Work in good faith with local, regional and state GUK staff to identify and support the best implementation model
Provide opportunity/access for all students to complete annual survey (x2)
Provide opportunity to administer CERT assessment twice annually
Work with local, state and regional staff to secure transportation to grant-funded enrichment opportunities.
SCHOOLS SELECTION

28. Partner District Requirements
Document the local (school/district) process for reimbursement
Identify and document in-kind match wherever and whenever possible
SCHOOLS SELECTION

29. Only schools with 51% or more students F/RPL eligible
No overlap with schools included in other GEAR UP applications*
If previously involved – must have successfully completed the partnership
Other factors considered:
School performance on ACT
College-Going Rate (lower the better)
HS Graduation Rate (higher the better)
Availability to identify a non-GUK match district
Geographic need
Resources in school
Proximity to postsecondary institution
GEAR UP Kentucky Demographic Profile Handout – Victoria?
SCHOOLS SELECTION

30. Aniticipated Rollout Timeline
September 2018 – Notification of funding
November 2018 – Finalization of MOA and announcement of partners.
Fall 2018 – Core staffing and contracting
Fall 2018 – Introduce Senior Seminar to Priority Cohort/Families/Schools
January 2019– Begin delivery of limited Priority Cohort Services
Spring 2019 – Begin baseline data collection and local/regional implementation planning
Spring 2019 – expanded staffing & staff training
Late Spring 2019 – local “launch”
ANTICIPATED
Aniticipated Rollout Timeline

31. Dawn Offutt, Dawn.offutt@ky.gov 502.892.3048
gearupky.org
Bruce Brooks
Dawn Offutt,
Next Steps

32. Thank You!