1. POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

2. WINTER MEMBERSHIP MEETING
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.
POTOMAC SWIM & TENNIS CLUB
APRIL 26, 2010

3. AGENDA Introduction of Board of Directors Committee Reports Membership
2009 Financial Report / 2010 Budget
Tennis Facility Improvements
Swim and Dive Program
Open Discussion
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

4. 2010 BOARD MEMBERS President Ted Sears (6th yr) Vice President
Treasurer
Special Projects
Secretary
Pool Operations
Social Operations
Tennis Operations
Membership
Grounds
Ted Sears (6th yr)
Joe Kale (2nd yr)
Eric Gary (3rd yr)
Eli Farrah (4th yr)
Carlie Wells (4th yr)
Bruce Hurd (4th yr)
By Committee
Kurosh Nasseri (3rd yr)
Abbott Huang (3rd yr)
Jim McGowan (6th yr)
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

5. COMMITTEE REPORTS Tennis Pool Operations Grounds Social Membership
Kurosh Nasseri
Bruce Hurd
Jim McGowan
Ted Sears
Abbott Huang
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

6. Social Activities Memorial Day Barbecue
July 4 Barbecue and Fun and Games
Adult Evening Social
Labor Day Barbecue
Swim and Dive Team Social Activities
Adult Tennis Socials
Youth Tennis Team End of Season Party

7. MEMBERSHIP REPORT Memberships Membership Committee Permanent
Senior Permanent
Temporary
Introductory Tennis Memberships
Total
Membership Committee
Brainstorming
Efforts to increase membership
Word of mouth!
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

8. Membership Numbers
Numbers are affected by new members joining and existing members departing
Existing memberships we expect to hold fairly steady

9. Efforts to Increase Membership
New WebSite and Presence with online registration

10. Efforts to Increase Membership
Flyers to area schools
Signage 
Advertisements -- Churchill Blast program 
Targeted direct mailing 
Cash incentive for current members who bring in new permanent members
Two open houses
Info from members/realtors and mailing
Auction temporary memberships for school fundraisers
Joining the Potomac Chamber of Commerce 
Newcomers guide in the Potomac Almanac 
Potomac welcome packet to new residents in Potomac
Advertising on bulletin boards at the local markets
Word of mouth seems to be the best advertising
TENNIS BUBBLE

11. Membership Requests Early Bird Swim
Snack Bar Healthier Options and ecofriendly products/utensils
Porpoise Grill
Pool Features
More lap lanes, wider lap lanes
Basketball in pool, pool volleyball, water polo goals, volleyball net
Clock to time adult lap swimming
Maintain tetherball, volleyball, badmitten
Adult Exercise Classes
Masters swim classes
Yoga

12. FINANCIALS
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

13. Financial Objective
Primary Goal: Cover club cash operating expenses and debt service with proceeds from:
Annual membership dues
Swim / tennis program fees
If operating deficit exists, use proceeds from:
Initiation fees
Other reserves (building fees, etc.) 13 13

14. 2009 Actual / 2010 Budget Operating Revenue - Detail
Operating revenue does not reflect initiation fees, building fees or assessments
2009 Actual Operating Revenue was $21K below budget primarily due to lower permanent membership dues, no introductory tennis only memberships, and lower dive team revenue and interest income. Temporary dues exceeded those expected in the budget. 14 14

15. 2010 Budget Operating Revenue – Membership15 15

16. 2009 Actual / 2010 Budget - Operating Expenses - Detail
Operating expenses were $22K under budget spread across several expense categories. 16 16

17. 2009 Actual / 2010 Budget Net Operating Cash Flow
2009 Operating cash flow covered all operating expenses (depreciation backed out as non-cash item) and covered a portion of the loan principal payments.
2010 Operating cash flow is expected to cover all operating expenses and loan principal payments. 17 17

18. 2009 Actual / 2010 Budget Cash Flow18 18

19. Renovation/Improvements
FINANCIALS ON CLUB PROJECTS
Revenues and Expenses
Club Operation & Maintenance Expenses
Improvement/Renovation Budget
Comparison of Estimated Versus Actual Revenues and Expenses
Mortgage and Debt Service

20. Renovation Budget
Note 1: Overage on pool renovation budget was primarily due to additional environmental remediation and increased scope of work 20 20

21. Renovation/Improvements
PHASE I: CLUBHOUSE RENOVATION; NEW WADING POOL & SHADE STRUCTURES
Completed on time, within budget
CLUBHOUSE RENOVATED INSIDE AND OUT
PHASE II: RENOVATION/ENHANCEMENT OF MAIN POOL
Begun September 2007 – Completed Spring 2008

22. Renovation/Improvements
PHASE III: SEASONAL TENNIS BUBBLE AND SMALLER BUILDING WITH BATHROOMS AND TENNIS OFFICE; OUTDOOR EXERCISE EQUIPMENT
Efforts since Summer 2006
Planned for Winter
December 18, 2008 Park and Planning Hearing
March 6, 2009 Hearing Date (due to postponement)
Decision July 2009
Appeal January 2010
ZBA decision March 2010
Planned Construction in Summer/Fall 2010
Expected for Winter
Memberships
Members only

24. Swim and Dive Programs New Web Presence
Registration online and at Memorial Day Picnic
Chris Schlegel back as swim team head coach
Emily Janela will return to coach the dive team
Practices begin after Memorial Day and morning practices will start mid-June
Traditions
Time Trials, Spaghetti Dinner, Photographer, Meets, Progressive Dinner, Banquet
Reps are looking for volunteers to become officials

25. Questions?
POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.
Adjourn