1. Changing Environment (CE) Road Map & Costs JPICH Coordination Office
JHEP2 Steering Committee meeting
JHEP2 Fifth Meeting
Rome, 13rd June 2018
JHEP2 TOP4 – WP2 Implementation of other joint activities including joint calls
Changing Environment (CE) Road Map & Costs
Task 2.1 call
Task 2.3 other joint action
Patrizia Bianconi
JPICH Coordination Office

2. JPICH call on: Heritage in Changing Environments
Part. Countries: 11 Countries (Belarus, Cyprus, Czech Republic, Ireland , Italy, Latvia, Lithuania, Norway, Poland, The Netherlands and United Kingdom)
Call Budget : M€ (National Funding)
Funding Schema : Virtual common pot
Topics: Changing physical environments
2. Changing social and economic environments
3. Changing political and cultural environments
JHEP2 Fifth Meeting
Rome, 13rd June 2018

3. CALL TIME TABLE Procedure Schedule Launch of the JPICH Call
“Heritage in Changing Environments”
04 September 2017
Deadline for submission of proposals
30 November 2017, 14:00 CEST
General Eligibility check
04 – 14 December 2017
National Eligibility checks
18 December 2017 – 14 January 2018
Evaluation of proposals by independent external peer reviewers
January – March 2018
Independent International Assessment Panel meeting
3nd week April 2018
Funding decision
Middle May 2018
JPICH Heritage in Changing Environments projects start
June – November 2018

4. PRE LAUNCH CALL ACTIVITIES
Collect all the National eligibility requirements
Circulate the Heritage in Changing Environments call MoU
Collect eventually MoU comments/integration
Sign the MoU by all participants - End of November 2017
JHEP2 Fifth Meeting
Rome, 13rd June 2018

5. Content of the Heritage in Changing Environments MoU
As for the Digital Heritage the maximum JCS and JPS handling costs are calculated at 5% of the final total call costs.
Handling costs will be shared by the JPICH CE Parties in a fair way, i.e. the share of costs will be related to the actual share of funds nationally committed to funding JPICH CE project.
JHEP2 Fifth Meeting
Rome, 13rd June 2018

6. Content of the Heritage in Changing Environments MoU
To cover for these costs Parties are expected to make additional funding available.
It is however recognized that some Parties can only contribute to these costs in kind.
Parties may offer:
to host and pay for the meeting facilities for the JPICH CE CEMG meetings;
to provide additional assistance in formulating the JPICH CEMG meeting minutes;
to host and pay for the meeting facilities for the JPICH CE International Assessment Panel;
JHEP2 Fifth Meeting
Rome, 13rd June 2018

7. Content of the Heritage in Changing Environments MoU
to provide additional assistance in carrying out the remote peer review process;
to provide additional assistance in running the JPICH International Assessment Panel meeting;
to pay for travel and subsistence costs of International Assessment Panel members;
to take care of the management of the progress reporting and evaluation of JPICH CE projects (act as the JPS).
JHEP2 Fifth Meeting
Rome, 13rd June 2018

8. JPICH Heritage in Changing Environments call
Submitted proposals followed the national eligibility check by the funding Partners based on national funding rules.
Number of submitted proposals
Number of eligible proposals
JHEP2 Fifth Meeting
Rome, 13rd June 2018

9. TIME TABLE OF THE CALL General check + National eligibility evaluation
Deadline for proposal submission
30 November 2017
General check + National eligibility evaluation
08 December – 14 January 2018
Remote Evaluation of proposals by expert
End of January – 30 May 2018 (instead 30 March)
JHEP2 Fifth Meeting
Rome, 13rd June 2018

10. Independent expert for remote evaluation
The existing JPI CH database of independent international experts was updated. All the Funding Partners were involved in searching for additional independent international experts according to the topics of the Proposals.
88 remote evaluators were used. No fees for their activities
To support the remote evaluation process, the following documents were sent:
Guidelines for applicants
Guidelines for evaluation
Evaluation reporting form (including check of conflict of interest)
Declaration of Confidentially
JHEP2 Fifth Meeting
Rome, 13rd June 2018

11. ROAD MAP FOR EVALUATION PROPOSALS
Remote evaluation by independent international peer reviewer experts
8 June 2018 – 30 June 2018
International peer review Panel meeting
July 2018
Management Group meeting for funding decision
July/Sep 2018 ??
JHEP2 Fifth Meeting
Rome, 13rd June 2018

12. Independent Peer Review Panel Members
S. Kalevicijus: University of Vilnius, Lithuania - Antropology
Andreas Rauber: Vienna University, Austrian-Digital
Przemyslaw Urbanczyk: CardinalWyszyński University and Polish Academy of Sciences, Poland - Archeology
Sara Van Rompaey: E.ARChitects Energy Efficient Architecture Renovation Conservation, Merelbeke, Belgium - Architecture
Matthias Burgei: Swiss Federal Research Institute WSL - Landscape
Anthi Kaldeli:  University of Cyprus , Cyprus, - Maritime Heritage
Maria Elena Corrado: ISCR, Italy – Architecture, Urban planning
Dina D’Ayala: Univerisity College London, UK - Risk management and assestment
JHEP2 Fifth Meeting
Rome, 13rd June 2018

13. Independent Peer Review Panel activities
The international peer review panel, during the meeting agreed upon a final consensus report and scored each proposal, following which a ranking list was determined.
Following EC rules the outcome of the independent international peer review was a report recording, principally:
An Evaluation Summary Report (ESR);
A list of proposals passing all thresholds, along with a final score for each proposal passing the thresholds and the panel recommendations for priority order.
A list of evaluated proposals having failed one or more thresholds;
A list of any proposals having been found ineligible during the evaluation by experts;
A summary of any deliberations of the panel.
JHEP2 Fifth Meeting
Rome, 13rd June 2018

14. Management call – budget for cash costs
Items of costs
Euro
Platform adaptation for submission proposals C&E
4.000
Fees for Independent evaluators (1.000 x 8)
8.000
Travel and accommodation
6.000
2 Meetings facilities (catering )
2.000
Total
20.000
We will have a precise table of costs in July (after the Independent Panel Meeting).
Please send to Handling Partner (MiBACT) by 30 September 2018
JHEP2 Fifth Meeting
Rome, 13rd June 2018

15. THANKS
JHEP2 Fifth Meeting
Rome, 13rd June 2018