1. BLAZING THE TRAIL Singapore 2010 Youth Olympic Games
Doreen Tan, Head (Knowledge Management)
Singapore Youth Olympic Games Organising Committee (SYOGOC)
16 Sep 2010
Slide © 2009, SYOGOC. All Rights Reserved Restricted
Slide © 2010, SYOGOC. All Rights Reserved Restricted

2. Singapore 2010 Youth Olympic Games

3. First Olympic-level Event in Singapore

4. Background
Jul 07: IOC announces the creation of the Youth Olympic Games (YOG)
Aug 07: Announcement of Singapore’s bid for YOG
Oct 07: Bid submission to IOC
Nov 07: Singapore becomes short-listed with Athens, Bangkok, Moscow and Turin
21 Feb 08: Singapore won the bid to host inaugural YOG
Apr 08: SYOGOC formed as part of MCYS
“This is a historic moment. Some of us are having our exams tomorrow, including me, but this is more important. I wanted to let everyone see that Singapore deserves to host the games”
– Cindy Chin, 20 years old, Singapore Management University student at the bid announcement on 21 Feb 2008
As a young nation formed by the coming together of different races, cultures and religions, the IOC’s vision resonates deeply with the Singapore and her people.
Singapore therefore presented a concept to achieve this vision in our bid.
We are honoured that on 21 February 2008, the IOC gave Singapore this opportunity to embark on this journey together to blaze the trail for the Olympic Movement, for youth and for sports.……….

5. First Brand New Olympic-Level Event in Singapore

6. A New Olympic Product Co-Construction with IOC
Focus on the Olympic values
Culture & Education Progamme
World Junior Championship standard
Use of existing venues
13 existing facilities upgraded
5 new construction moved forward for the Games
Different service levels
Pooled transport services
Shared spaces and facilities
Give-Way” Youth Olympic Lane

7. First Brand New Olympic-Level Event in Singapore to be Completed in 2
First Brand New Olympic-Level Event in Singapore to be Completed in 2.5 years

8. Facts and Figures A Games for Everyone… 14 to 26 August 2010
3,600 youth athletes, 1,700 officials, 204 NOCs
26 Olympic sports, 201 events, 18 competition venues
5 Culture and Education Programme Themes, 7 Formats, 50 Activities
3,000 Olympic Family Members
1,900 Media
20,000 Volunteers
370,000 Tickets 8 8

9. SHOWCASE SINGAPORE INTERNATIONALLY
One-Off Opportunity
SHOWCASE SINGAPORE INTERNATIONALLY

10. ESTABLISH AS A MULTI-SPORT EVENT HOST
One-Off Opportunity
ESTABLISH AS A MULTI-SPORT EVENT HOST

11. LEARN AND RETAIN MAJOR GAMES KNOW-HOW
One-Off Opportunity
LEARN AND RETAIN MAJOR GAMES KNOW-HOW

12. Clear Business Objectives for KM
Resulting in …
Clear Business Objectives for KM

13. Objectives
Learn-As-You-Go
K Capture & Transfer

14. Learn-As-You-Go Principle
Extract
Plan
Perform
Review

15. 5 Planning Phases Knowledge capture Knowledge transfer Dissolution
Foundation
Operations Planning
Operations readiness
Operations
Dissolution
Knowledge capture
Knowledge transfer

16. KM Activities - Foundation
Shared drive and folder structure
SSC taxonomy
Division to functional area to venue
IOC OGKM (Olympic Games KM extranet) and orientation materials
Filenaming convention
Registry procedures and databases
File structure mirror taxonomy
Digitization of records
Document and media
Forms and templates
Staff induction

17. KM Activities - Recurrent
KM workshops
Process mapping
After-Action Reviews
Senior mgt interviews
SYOGOC-wide sharing sessions
6 months ahead
Study trips
Contact reports
Sharing sessions
Catalyst for other review and sharing sessions

18. KM Activities - Deliberate
Venue planning activities
Venue planning toolkit
Venue planning retrospect
Venue ops manuals
Terms and abbreviations
Venue operating plan and policy review
Games-Time During-Action-Reviews
45 volunteers deployed to >20 venues

19. KM Activities – Transfer
IOC transfer-of-knowledge materials
Observers Programme and Visitors Programme
Debrief to IOC, Nanjing and other parties
Post-Games reports
Senior management learning videos
Collaboration with CSC for cross-government sharing
Transfer of document and records to SSC and National Archives

20. Key Lessons Learnt
Balanced KM framework
Pulse of the organisation
Senior management support and will
Support from KM coordinators
KM systems need not be sophisticated

21. Q&A

22. Last Page:
Distribution of this material or derivative of this material in any form is strictly prohibited without the express written permission from the Singapore Youth Olympic Games Organising Committee (SYOGOC).
Slide © 2009, SYOGOC. All Rights Reserved Restricted