1. Welcome to Module 4 of the AEM Center’s Online Learning Series
We’ll begin shortly
Material is available for download at
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Open the chat panel
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3. Link to materials and a reminder about pre- and post-surveys
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Please complete currently open module surveys:
Post-survey for Module 3
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4. Module 4: How to Find Specialized Formats of Print Materials
Cynthia Curry, Director
Luis Pérez, TA Specialist

5. Topics AIM & AEM Navigating Specialized Formats Determining the Need
Selection of Formats
Sources of Specialized Formats
Supports for Use
Tour of AEM Navigator
Discussion of Marrakesh Treaty Implementation Act
Photo credit: Credit:typographymages on Pixabay, CCO License

6. Let’s Review Module 1 completers and experienced participants:
How are AIM and AEM different? How are they the same?
Share in the chat.

7. AIM (IDEA 04) Accessible Instructional Materials
IDEA 04 requires state and local education agencies to ensure that printed textbooks and related core instructional materials are provided to learners with print disabilities in specialized formats in a timely manner.
Legal requirement is placed on state and local education agencies. IDEA cannot place requirements on publishers.

8. AIM Becomes AEM in 2015
Definition expands from specialized formats to include digital materials and technologies.
“Accessible educational materials” means print- and technology- based educational materials, including printed and electronic textbooks and related core materials that are required by SEAs and LEAs for use by all students, produced or rendered in accessible media, written and published primarily for use in early learning programs, elementary or secondary schools to support teaching and learning.
CFDA Z, Footnote #10

9. AEM Includes AIM What IDEA says… AIM What is said in 2015… AEM
“I” stands for Instructional – refers to IDEA and specialized formats of print materials
What is said in 2015… AEM
”E” stands for Educational - print AND technology-based materials and technologies
In general practice… AIM = AEM

10. In Other Words: All Together, One Last Time
Accessible educational materials are designed or enhanced in a way that makes them usable by the widest possible range of student variability regardless of format (print, digital, graphical, audio, video)
Content may be “born print” and require retrofitting
This is the topic of Module 4
Content may be “born digital” but difficult or impossible to retrofit
Content should be “born accessible”

11. What are specialized formats? Who needs them?
Definition
Determination of need

12. Specialized Formats of Print Materials (IDEA 04)
Print materials converted to braille, large print, audio, or digital text
Exactly the same information as the printed materials
Only the presentation of the material is different
Specialized formats are retrofitted versions of materials born print

13. Who needs specialized formats? A Team Decision
Can the student access and learn from the print materials selected for use by all students in the curriculum? For example,
See the text on the screen adequately?
Hold and manipulate the material?
Read for sufficient periods of time without fatiguing?
Read with grade-level fluency and comprehension?

14. Team decides…
This student can use standard print-based educational materials used across the curriculum by other students
This student requires exactly the same content in one or more specialized formats.
This student requires modified content or alternative material.

15. Under what law are people provided specialized formats?
Section 121 of the Copyright Act
Chafee Amendment of 1996
IDEA 2004 refers to Section 121

16. Navigating AEM: Specialized Formats
A Four Step Process for Determining Need, Selection, Acquisition and Use
AEM Center Tools: AEM Navigator

17. From your experience…
What are some of the important considerations in the process of providing specialized formats - or any accommodation - to students who need them?
Share in the chat.

18. A Four-Step Process
Establish need for educational materials in accessible format(s).
Select the format(s) needed by the student for independence, participation, and progress.
Braille
Large print
Audio
Digital text
Acquire materials in a timely manner.
Determine supports needed for effective use.

19. Sources of Specialized Formats: Accessible Media Producers (AMPs)
Your state Instructional Materials Center (IMC)

20. Acquiring Materials from AMPs
Follow the eligibility criteria provided by the AMP

21. NIMAS and the NIMAC: NIMAS
National Instructional Materials Accessibility Standard (NIMAS)
Provision of IDEA 04
Digital file format for publishers who get requests for specialized formats of print materials

22. NIMAS and the NIMAC: NIMAC
National Instructional Materials Access Center
Upon request, publishers deposit the NIMAS file of their materials in the NIMAC
States and districts should have this as a requirement in contracts with publishers
NIMAS files are downloaded from the NIMAC by state Authorized Users to be converted to student-ready files
Finding your state’s Authorized User(s) is a Module 4 activity

23. Using Specialized Formats
Once the student has the material in the format needed from the right source…
Technology will be needed for the student to use specialized material in digital formats
Tools available from
The student’s current accommodations
The AMP from which the material is acquired
The school
Training in use and instruction
Student
Teachers and related services personnel
Parents and caregivers

24. Your Turn: Supports for Use
What are some tools and strategies you have used to support students in the use of AEM?
Share in the chat.

25. Demo: AEM Navigator
A process facilitator to help educators, families, and students make decisions with and for an individual student.
Not a screening or evaluation tool!

26. Changes Ahead?
Marrakesh Treaty Implementation Act

27. Marrakesh Treaty Implementation Act
Signed by the president on October 10, 2018
Obligates the U.S. as a participant in the Marrakesh Treaty
Facilitates international cross-border dissemination of copyrighted works in accessible formats
Results in changes to U.S Copyright Law, specifically Section 121
What does this mean for navigating AEM? Guidance from the AEM Center is under development!

28. Upcoming Dates for Your Calendar
Module 4 Office Hours
To accommodate the holidays and our travel schedule, Module 4 is 9 weeks
Week 6: Thu, January 10, 4 PM ET
Week 8: Thu, January 24, 4 PM ET
Module 5: How to Select Accessible Digital Materials
February 6 – March 27
Kickoff: February 6, 4-5 PM ET

29. Link to Survey Evaluation
Please take a moment to complete our evaluation

30. Contact Information
Cynthia Curry
@clcurry
Luis Pérez
@eyeonaxs

31. Disclaimer
The contents of this webinar were developed under a cooperative agreement with the US Department of Education, #H327Z However, those contents do not necessarily represent the policy of the US Department of Education and you should not assume endorsement by the Federal Government, Project Officer, Tara Courchaine, Ed.D.