1. Asset Coordinator Training
FY19 Asset Coordinator training

2. Director Central Services
Karl Skaar
Director Central Services
Lana Sacks
Senior Administrative Associate
Delia Cuevas
Property Clerk
Randy Thomas
Donald Fulford
Pam Peden
Property Manager
Max Meric
RFID Coordinator
Introductions
Karl – Director of Central Services, 13 years at the North Campus
Pam – Property Manager over 25 years of experience and knowledge
Lana – Reviews Req’s, identifies assets at the req level and adds information. Trains on campus when requested
Delia – adds assets to EIS (tagging), lead for Annual Inventory

3. What does an Asset Coordinator do?
Updates Assets in EIS with Location, Custodian, Comments
Point of Contact for Property Management for:
Asset Transfers
New Assets
Surplus Requests
Property Custody Receipts
Cannibalization
Missing, Lost, Stolen Assets
Annual Physical Inventory
Spot Check Inventory
This looks like an extensive list however most of these tasks are not done frequently
* This is the Agenda break down later in presentation

4. Sounds like a lot #1
But we have People and tools available to assist as needed
Lets start with EIS,
Update an Asset with Location, Custodian, Comments
Run your Inventory 0_HSC_ASSETS_DEPT_CUST_DEPTID
Open EIS or myfs.unt.edu

5. Sounds like a lot #2 Queries
0_HSC_ASSETS_DEPT_CUST_DEPTID B
0_HSC_ASSETS_DEPT_CUST_EMPLID
0_HSC_ASSETS_DEPT_LOCATION
0_HSC_ASSETS_DEPT_MISSING
0_HSC_ASSETS_DEPT_TAG_NBR C
0_HSC_ASSETS_DEPT_PO_COMMENTS
0_HSC_ASSETS_DEPT_PO_NBR
0_HSC_ASSETS_PCR_EXPIRED
I have divided the queries into 3 categories
The most commonly used query should meet most of your needs
Good information when you are looking for specific information
Good for research on Purchase Orders, and what assets are offsite

6. Sounds like a lot #3, Asset Transfers New Assets
Surplus Request / Work Order?
Asset Transfers initiated by Department, completed by Property Control
When a new asset is delivered to a Department we will notify the Coordinator
Surplus Request – mention the Lab clean out with an or phone call

7. Sounds like a lot #4 almost there
Where are the forms located
Property Custody Receipt (Taking an Asset offsite)
Cannibalization (Request for Authority to Remove Equipment from Inventory)
Missing, Lost, Stolen Assets, (Missing/Stolen form)
When in doubt contact us
These slide presentations will be added to our web site for reference

8. FY19 Inventory
Inventory will be done by Property Control with RFID readers
Department Coordinators will be asked to assist with access, and follow up for assets that were not scanned
Spot Check Inventory - you can run your inventory in EIS at any time and verify your assets
If you have a P.I. or anyone with assets assigned leaving, you can update the Custodian and Location

9. Feedback Suggestions
In order to meet your needs we need feedback, ideas, suggestions
Additional training
One on one training
Communication preference

10. Thank you, we appreciate you taking time from your busy schedules to meet with us about Assets.