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Coding at the Bar Larry Gall -- Peabody Museum of Natural History.

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Presentation on theme: "Coding at the Bar Larry Gall -- Peabody Museum of Natural History."— Presentation transcript:

1 Coding at the Bar Larry Gall -- Peabody Museum of Natural History

2 Coding at the Bar

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5 Notes on how barcoding got incoroporated into a multi-collection move

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7 Peabody Collections Counts & Functional Cataloguing Unit Anthropology 325,000Lot Botany 350,000Individual Entomology1,000,000Lot / Individual Invertebrate Paleontology 300,000Lot Invertebrate Zoology 300,000Lot Mineralogy 35,000Individual Paleobotany 150,000Individual Scientific Instruments 4,000Individual Vertebrate Paleontology 125,000Individual Vertebrate Zoology 185,000Lot / Individual 2.7 million database-able units => ~11 million items

8 Peabody Collections Functional Units Databased Anthropology 325,000 90 % Botany 350,000 1 % Entomology1,000,000 4 % Invertebrate Paleontology 300,000 65 % Invertebrate Zoology 300,000 25 % Mineralogy 35,000 85 % Paleobotany 150,000 60 % Scientific Instruments 4,000100 % Vertebrate Paleontology 125,000 60 % Vertebrate Zoology 185,000 95 % 1,010,000 of 2.7 million => 38 % overall

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10 Science Hill

11 ESC - 2001

12 1998-2002 Move ENT, IZ, PB, VZ ORN, VZ, IZ ANT

13 1998-2002 Move ENT, IP, IZ, PB, VZ ENT, ORN, VZ, IP, IZ ANT BOT

14 2006-2007

15 Yale West Campus Bayer Pharmaceutical 135 acres West Haven purchased 2007 buildings = 1.6 million square feet

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19 A21 A19

20 Peabody Museum Yale Art Gallery British Art Center Mudd Library Manuscripts & Archives Center for Media Initiatives etc., etc., etc.

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24 Manufacturing Building A21

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26 Warehouse A19

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28 Osteology = 15,000Anthropology = 200,000Instruments = 4,000

29 16 months, vacating 8 rooms in 2 buildings 1.5 million objects (230,000 EMu records) Find, document, conserve, pack, move Simple barcoding functionality for EMu Cannot slow down physical workflow Western Bottom Line

30 16 months, vacating 8 rooms in 2 buildings 1.5 million objects (230,000 EMu records) Find, document, conserve, pack, move Simplified barcoding functionality w/EMu Did not slow down physical workflow Western Bottom Line

31 Barcoding Desiderata

32 Tethered/wireless, batch/realtime Software implementation Contract work with KE Integrate 3 rd party product Roll-your-own

33 Barcoding Desiderata Tethered/wireless, batch/realtime Software implementation Contract work with KE Integrate 3 rd party product Roll-your-own

34 Texxmlserver Dedicate an additional license Direct API to EMu Texpress utilities No additional license Use another interface to EMu Barcoding Desiderata Web server builtin as part of Solaris OS on server

35 Barcodes scanned into a web page CGI script parses scans, decides on action Input passed to secondary processing script Processing script calling texpress utilities Barcoding Desiderata

36 Packing decisions that simplifed barcoding Drawer of objects in a cabinet – put objects into a new Delta drawer Objects in a tray on a shelf – put objects into a new Delta drawer Free objects – put objects into customized packing boxes Think in terms of independently moveable items Do not conceptualize the moving on an object-centric basis

37 First scan is into a package, an EMu holder Single object in box, multiple objects in box, Delta drawer = all packages Next scans are into progressively larger holders Cabinets, cases, pallets… moving truck = top of hierarchy Unwind scanning hierarchy as required out West Minimally, scan the large holders from truck into swingspace holder Barcoding Desiderata

38 => ANT.PKG.01342 HSI.PKG.00046 VZ.PKG.00987 VZ.PAL.0292 ANT.CAB.0075TRUCK.WC Holder nomenclature

39 Existing drawer location barcode ( multiple objects already attached in EMu ) Object barcode Package barcode

40 Yale Art GalleryPeabody Zebra TLP-3844Z printer, tethered scan gun

41 Symbol MC3090R wireless barcode scanner Windows CE 5.0 Pro EMu doesnt run on CE

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44 Source Scan & Target Scan

45 CGI script

46 Texql barcode values from elocations file Identify types (holder vs. location) Check if move is logically consistent Check holder hierarchy of implied move If all ok, hand off to processing script Return to see what user wants next CGI script

47 Object, Holder, Location combinations: Holder to Holder ok Holder to Location ok Holder to Object invalid Location to Holder ok Location to Location invalid Location to Object invalid Object to Holder ok * Object to Location ok ** Object to Object invalid * = only if Holder is a PKG ** = same as EMu relocate function CGI script

48 Most common combinations for Processing Script: Object to Holder texload target holder into single object LocCurrentLocationRef Location to Holder texload target holder into many object LocCurrentLocationRef Holder to Holder texload target holder into source LocHolderLocationRef Holder to Location texload target location into source LocHolderLocationRef texload a custom timestamp into the respective NotNotes or LocMovementNotes; if a Holder to Holder move is involved, also timestamp all PKG holders within the source, to force an update of the einternal histories for all the objects

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59 A Coding Gotcha

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61 an EMu data directory

62 texload –g{gram} –d{data} –vdata {module}

63 Westward Ho ! Finding, labeling, cataloging Cleaning, conserving, packing Taking digital photos if unimaged Pallet & cabinet assembly Hauling stuff to new digs

64 Spring 2008 Assemble barcoding equipment

65 Spring 2008 West renovations, buy packing materials

66 Spring 2008 Learn to drive, configure A21 swingspace

67 Spring 2008 HSI – reclaim squirreled away cabinetry

68 Spring 2008 VZ - clean, catalog the uncataloged

69 Spring 2008 ANT - clean, make boxes, stage new drawers

70 June 2008 ANT – vanquish the Phys Ant lab, convert to packing central

71 June 2008 ANT – hire moving experts

72 Summer-Fall 2008 ANT – pipeline one: objects with photos incoming…

73 Summer-Fall 2008 ANT – custom boxes and packing

74 Summer-Fall 2008 ANT – ethafoam madness, part 1

75 Summer-Fall 2008 ANT – ethafoam madness, part 2

76 Summer-Fall 2008 ANT – pipeline two: objects without photos

77 Summer-Fall 2008 ANT – automated import scripts

78 Summer-Fall 2008 ANT – automated import scripts

79 Summer-Fall 2008 ANT – scanning into pallets, shrink-wrapping

80 Summer-Fall 2008 ANT – scanning into cabinets, heading out the door…

81 Summer-Fall 2008 ANT – scanning into cabinets, heading out the door…

82 Summer-Fall 2008 ANT – hefting stuff on forklift

83 Summer-Fall 2008 ANT – onto the truck

84 Summer-Fall 2008 ANT – barcoded truck

85 Summer-Fall 2008 ANT – soldier down Oh %&#* …

86 Summer-Fall 2008 ANT – soldier down

87 Summer-Fall 2008 ANT – soldier down

88 Summer-Fall 2008 ANT – replacement soldier

89 Summer-Fall 2008 VZ – Old Bill… too big for a package

90 Summer-Fall 2008 VZ – Old Bill heads West

91 Summer-Fall 2008 VZ – Old Bill heads West

92 Summer-Fall 2008 VZ – Old Bill presiding over A21

93 Summer-Fall 2008 The ever-changing swingspaces

94 Summer-Fall 2008 The ever-changing swingspaces

95 Summer-Fall 2008 ANT – shipment of new Delta Cabinets

96 Summer-Fall 2008 ANT – cabinet comes out of swingspace…

97 Summer-Fall 2008 ANT – drawers moved & scanned into new home

98 Summer-Fall 2008 ANT – some statistics So far… 11,000 newly acquired images 40,000 object records scanned to West 195,000 new einternal records total estimated einternal growth is ~ 300% barcoding now well accepted at YPM

99 Summer-Fall 2008

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