1. Project Management
Chapter 11

2. Outline Project Management - defined Project Failures & Successes
PMI & PMBOK
SDLC – 1st two phases
Project Initiation
Planning

3. Project Management
Organizing and directing other people to achieve a planned result within a predetermined schedule & budget

4. Project Manager Internal Responsibilities External Responsibilities
Schedule
Recruit & train
Assign work
Manage risk
Monitor & control project deliverables
External Responsibilities
Communicate with the client, users, oversight committee
Report status & progress
Identify resource needs & obtaining resources

5. Project Success Categories of Project Success
Successful projects – on time, within budget, on scope
Challenged projects – failure in one area
Failed projects – cancelled or not used
Reasons for Project Failure
Inadequate executive support for the project
Inexperienced project managers
Undefined project management practices
Poor IT management & IT procedures
Unclear business needs and project objectives
Inadequate user involvement
Project management knowledge & skills are valued & needed to improve this record.

6. PMI – Project Management Institute
PMI – a professional organization focused on project management
PMBOK – Project Management Body of Knowledge
Standards and guidelines for project management
FYI: for info on sub-processes for each knowledge area, see Table 11-3 on pg 33
Certification exams
Certified Associate in Project Management (CAPM) – entry-level certification
Project Management Professional (PMP) – gold standard

7. PMBOK – 10 Knowledge Areas
Project Integration Management
Integrating all the other knowledge areas into one seamless whole including developing and executing the project plan.
Project Scope Management
Defining, verifying, & controlling scope
Agile Project: Scope is not well understood, but needs to be controlled
Project Time Management
Scheduling & monitoring milestones
Agile Project: Schedule must be flexible due to changes
Project Cost Management
Calculating cost/benefit analysis
Monitoring expenditures
Agile Project: Costs are more difficult to estimate
Project Quality Management
Comprehensive plan for ensuring quality
QC for every phase
Agile Project: Quality assessed after each iteration
Competing Goals
Deliver Features: ____
Cost: ____
Time: ____
Quality: ____
Characteristics of Quality Systems
Fit for Intended Purpose
Usability
Robustness
Reliable
Secure
Maintainable

8. PMBOK – 10 Knowledge Areas
Project Human Resource Management
Recruiting, hiring, training, motivating, & team building
Project Communications Management
Identifying all stakeholders
Establishing communication mechanisms & schedules
Project Risk Management
Identifying and reviewing all potential risks
Developing plans to reduce these risks
Risk Management Plan
Project Procurement Management
Developing RFP, evaluating bids, writing contracts, & monitoring vendor performance
Project Stakeholder Management
Identification of & communication with stakeholders

9. SDLC Project Initiation
Core Process 1: Identify the problem and Obtain approval

10. Project Initiation Identify the problem Document the objective
Preliminary investigation
System Vision Document
Problem Description
System Capabilities
Business Benefits
Project Initiation
Identify the problem and Obtain approval

11. Project Initiation Quantity project approval factors
Estimated Time to Completion
Estimated Cost
One time vs. Recurring Costs
Tangible vs. Intangible Costs
Anticipated Benefits
Project Initiation
Identify the problem and Obtain approval

12. Project Initiation Perform Risk & Feasibility Assessments
Risk Management Plan
Risk, Probability, Impact, and Plan
Feasibility Study
Economic
Operational
Organizational/Political
Technological
Resource
Schedule
Project Initiation
Identify the problem and Obtain approval

13. Project Initiation Review with Client & Obtain Approval
Executive committee
Organization made aware of the project & its importance
Project Initiation
Identify the problem and Obtain approval

14. SDLC Planning
Core Process 1: Plan and Monitor the Project

15. Planning Establish the project environment Communication
Internal & External
Work environment
Hardware, software, workspace, staff
Processes & procedures followed
Reporting, Documentation
Programming approach, testing, Deliverables
Code and version control
Planning
Plan and Monitor the Project

16. Planning Schedule the work Overall Iteration Schedule
Detailed Work Schedules
List tasks to be completed  Work breakdown structure
Estimate effort and identify dependencies
Create a Schedule Gantt Chart
Dependencies, Time estimates, Critical Path
Planning
Plan and Monitor the Project

17. Work Breakdown Structure (in MS Project)
A hierarchical list of activities of a project
Used to create the work schedule
Not an exhaustive to-do list
Specifies "what" not "how"
Summary Tasks
Details Tasks
Produce a measureable deliverable
Fit "80-hour" rule
no activity > 80 hrs. (2 wks)
Assigned to only 1 person
accountability
adequate tracking

18. Gantt Chart It shows: Start & end dates Duration Predecessors
sequence
Resources assignments
Critical path
Slack

19. Planning Staff & Allocate Resources Evaluate Work Processes
Resource plan
Technical & user staff
Form smaller work groups
Training, team-building exercises
Evaluate Work Processes
Communication, relationships
Deadlines
Issues, bottlenecks, or problems
Lessons learned
Planning
Plan and Monitor the Project

20. Planning Monitor progress & make corrections Issues Tracking Log
Plan and Monitor the Project