1. Communication and Dissemination Obligations, Guidelines, Best Practice
European Commission
Research & Innovation
FP7 - Cooperation - Environment
Inga Buchkremer
17/02/2019

2. Communication aspects in the Work Programme and Evaluation
2012 Work Programme Environment (incl. Climate Change)
Each proposal under this Theme should allocate appropriate efforts and resources to dissemination to promote the use and uptake of results.
3rd Evaluation Criterion
Potential impact through the development, use and dissemination of results
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3. Communication Aspects in the Grant Agreement (1)
II.12 Information and Communication
(Annex II General Conditions)
“The beneficiaries shall take appropriate measures to engage with the public and the media about the project and to highlight the financial support of the Union”
The Commission is authorised to publish information on the project.
II.30 Dissemination
Each beneficiary shall ensure that their foreground is disseminated. If it fails to do so, the Commission may disseminate that foreground.
Any dissemination activity shall be reported in the plan for the use and dissemination of foreground (Part B of Annex I to the Grant agreement).
Publications on foreground to be provided within two months
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4. Communication Aspects in the Grant Agreement (2)
Special Clause 29
Access Rights to Foreground for Policy Purposes and transfer of
ownership of foreground (specific to environment research)
Protocols and plans for data collection and storage to be in line with EU Data Policy
EU Institutions and Bodies have royalty-free access to foreground for the purpose of developing, implementing and monitoring environmental policies.
Commission may request transfer of ownership of unused foreground to the EU
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5. Communication Aspects in the Grant Agreement (3)
Special Clause 39 Open Access
(specific to 7 thematic areas, including Environment)
Projects are expected to
deposit peer-reviewed research articles or final manuscripts resulting from their FP7 projects into an online repository;
make their best effort to ensure open access to these articles within 6 months
 Guide to IPR for FP7 Section 7.3. Relations with publishers of scientific journals
 OpenAIRE Project – National Helpdesks
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6. Expected Communication Tools
Project Reporting – Publishable Summary
Project Website
Project Factsheet
Be aware of aggressive media marketing.
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7. EC Communication Tools (1)
Let us know about your key findings and communication activities asap.
We can act as multipliers or create synergies with other activities.
Pictures taken from: Sheelamohan
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8. EC Communication Tools (2)
Success stories, Headlines,
News Alerts and Events on ec.europa.eu/research and
ec.europa.eu/research/ environment
research*eu focus
and results magazines
TV Magazines Futuris and Innovation
Co-Productions for publications and films
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9. Example of Best Practice (1)
EPOCA Project: Smart online presence
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10. Example of Best Practice (2)
EPOCA-EU Co-production: Award-winning documentary Tipping Point
EPOCA Guide to best practices for ocean acidification research and data reporting – International reference
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11. Useful links General sites:
Research & Innovation on EUROPA
Environmental Research & Innovation on EUROPA
Community Research and Development Information Service CORDIS
Key FP7 Documents of Relevance for Communication and Dissemination:
Model Grant Agreement and Annexes
Guidance Notes on Project Reporting ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf
Negotiations Guidance Notes ftp://ftp.cordis.europa.eu/pub/fp7/docs/negotiation_en.pdf
Guide to Intellectual Property Rules ftp://ftp.cordis.europa.eu/pub/fp7/docs/ipr_en.pdf
Open Access Links
OpenAIRE Project – FP7 Open Access FAQ and Helpdesk
Open Access Pilot on EUROPA
Reference Documents for Communication purposes
EU emblem and graphical manual for download
A guide to successful communications
Communicating research for evidence-based policymaking – a practical guide for researchers in Socio-economic sciences and humanities
Communications Wiki of the Mountain.TRIP project
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12. Contact the Environment Directorate Communication Team
Any questions?
Contact the Environment Directorate Communication Team
17/02/2019