1. Navya Thum navya.thum@mail.wvu.edu January 23, 2013
Day 3: MICROSOFT EXCEL
Navya Thum
January 23, 2013

2. Attendance starts today
Be sure you sign in the attendance system using your MyID
Get bonus points
Questions/Issues—talk to me after class TODAY
2/17/2019

3. Attendance
Go to to record attendance.
Enter your MyID username and password.
2/17/2019

4. Last Class.. Worksheet and Workbook Rows Columns Cells Active Cell
Display cell formulas
2/17/2019

5. Objectives Use AutoFill Manage worksheets, columns and rows
Select, move, copy and paste
Apply alignment and font options
Apply number formats
Select page setup options
Print a workbook
Functions
2/17/2019

6. Using Auto Fill
Auto Fill enables you to copy the contents of a cell or cell range or to continue a series using the fill handle
Example: Month names Jan, Feb, Mar form a series
The fill handle is the small black square in the bottom right corner of a cell
Fill Handle (for Auto fill)
2/17/2019

7. Managing Worksheets Renaming a Worksheet Changing the Tab color
Inserting a new Worksheet
Deleting a Worksheet
Moving a Worksheet
Copying a Worksheet
2/17/2019

8. Renaming sheets, tab color
By default you get three sheets – Sheet1, Sheet2, Sheet3.
Name them to what is relevant to the task, don’t ever leave them at the default names.
To delete a sheet – right click and select delete
To insert a sheet – right click and select insert or click the insert sheet icon to the right of the last sheet
To change Tab color – right click and select Tab Color. This can be very helpful when trying to locate a sheet in a workbook with multiple sheets.
2/17/2019

9. Managing Columns and Rows
Inserting Rows and Columns
Deleting Rows and Columns
Adjusting Column Width
Adjusting Row Height
Hiding Columns and Rows
2/17/2019

10. Selecting a Cell Range A range is a rectangular group of cells
A nonadjacent range contains a group of ranges that are not next to each other
2/17/2019

11. Moving/Copying a Range
Moving/copying a range preserves text and values, but cell addresses in formulas will be altered in the pasted location
Move a range by cutting it and pasting to the upper left corner of the destination
Copy a range can by copying it and pasting to the upper left corner of the destination
2/17/2019

12. Formatting Number: Control how numbers are displayed
Alignment: Control how text behaves inside of cell
Font: Control the color, size, look of text in cell
Border: Create lines around and between cells
Fill: Control the background color of a cell
2/17/2019

13. Formatting cells
Sometimes you might need to format the appearance of a cell. It accentuates and draws attention to meaningful portions of a worksheet
There are 12 different formatting options: General, Number, Currency, Accounting, Date, Time, Percentage, Fraction, Scientific, Text, Special, Custom.
2/17/2019

14. Cell referencing
Used in formulas so that they can be copied and reused easily.
In some cases, we want the references to cells to move down, or over as we copy the formula.
In other cases, we do not want the reference to change even if we do move.
2/17/2019

15. Relative vs. Absolute Addressing
Relative cell references change relative to the direction in which the formula is copied
Absolute cell references are exact; they do not change when a formula is copied
Indicated by dollar ($) signs in front of the column letter and row number
Most often used when the value need not change
Use the F4 key to toggle between relative and absolute cell referencing
2/17/2019

16. Cell References(Contd)
Relative reference A1 Column absolute mixed reference $A1 Row absolute mixed reference A$1 Absolute reference $A$1
2/17/2019

17. Avoiding Circular References
A circular reference error occurs if a formula refers to itself
2/17/2019

18. Semi-selection(Pointing)
Semi-selection uses the mouse pointer to build a formula containing cell references or ranges
Click the cell where you want to create the formula. Type ‘=‘ sign . Drag the cell range that contains the value. Type the operators. Continue selecting the cell ranges .
Press enter to complete the formula.
2/17/2019

19. Paste Special
The Paste Special command is used to paste data from the clipboard using a different format
2/17/2019

20. Page setup and Printing
The Page Setup Dialog Box Launcher contains many common print-related options
2/17/2019

21. Page setup and layout - example
At some point you have to print your worksheets
Click on Page Layout and the icon for Page Setup
Now you can specify options for whether the page will be in Portrait or Landscape style
Whether you want to fit the contents to a single page
You can also specify margins
You can also set up headers and footers
You can also print gridlines, row and column headings, etc under the Sheet tab
2/17/2019

22. Headers and Footers
A header is content appearing at the top of each printed page
A footer is content appearing at the bottom of each printed page
2/17/2019

23. Functions
Function is a pre-constructed formula that makes difficult computations less complicated.
Excel provides many inbuilt functions- Already has the formula information; just requires cell references.
Take values, perform operations, and return results.
When using functions adhere to the syntax
A function begins with the equal sign (=) followed by the function name and arguments in parentheses
Example: =SUM(A1:A3)
2/17/2019

24. Inserting a Function
When a function is typed, Formula AutoComplete displays a list of functions matching the partial entry
Use the Insert Function dialog box to search for a function or select one from a list.
2/17/2019

25. SUM SUM is the most commonly used function represented by a sigma ()
Adds values within a specified range
Syntax refers to the grammatical structure of a formula
Must adhere to stated structure of formula
Arguments are values ─ used as input and returned as output
Example: = Sum (B1:B10)
Function Name
Arguments
2/17/2019

26. Reminder Course ID: CRSAB4H-244188 Myitlab is available.
Lesson A in MyITLab is due on 01/28/13 by 11:59 P.M.
2/17/2019

27. MyITLab MyITLab Course ID CRSAB4H-244188
MyITLab is self guided. If you are not able answer in pre-test mode, you will get training and which will help you in post-test.
Lost your session? Try reopening MyITLab on same computer. Your data will be recovered.
Use Save for Later or Reset options if your session is not responding.
Refer to Hands on Exercises in text book for help.
2/17/2019

28. Questions?
2/17/2019