1. Introducing Digital Transformation in Small Island States
Francis Burnett, ECS Commission
Washington, DC
19th September 2018
19th September 2018
Francis Burnett, OECS Commission

2. Francis Burnett, OECS Commission
Objectives
Describe the technological tool, E-ppss
Explain the challenges of e-procurement, E-ppss
Share lessons learnt from e-procurement, E-ppss
Discuss the status of e-Gov’t in the OECS countries
19th September 2018
Francis Burnett, OECS Commission

3. Francis Burnett, OECS Commission
Cape Verde e-Government highlights
Complement of 50 staff
Operational Information Society Nucleus, NOSI
Linked 3000 computers in public sector
19th September 2018
Francis Burnett, OECS Commission

4. Francis Burnett, OECS Commission
Cape Verde e-Government, 1998
Key results
National ID database
Increased transparency
Increased tax collection
Integrated financial system
Reduced fraud and corruption
Reduced unit cost of public service delivery
19th September 2018
Francis Burnett, OECS Commission

5. Francis Burnett, OECS Commission
OECS e-Government for Regional Integration Program (E-GRIP)
Dominica
Grenada
Saint Lucia
St. Vincent and the Grenadines
E-GRIP
Sponsor –World Bank
Cost – US$7.2 million
Period – 2008 – 2014
Implementer – OECS Commission
19th September 2018
Francis Burnett, OECS Commission

6. Vertical e-Government interventions - Health - Customs - Procurement
E-GRIP
Two major components
Vertical e-Government interventions
- Health
- Customs
- Procurement
- Tax administration
Horizontal e-Government interventions
- policy, legal, ICT, Institutional, Registries
19th September 2018
Francis Burnett, OECS Commission

7. Francis Burnett, OECS Commission
OECS/PPS – Selected because of best fit for e-procurement
Strong political will
Clear documented procurement process procedures
Well established relations with suppliers
Permanent competent staff and supporting structures
Reliable data and research facilitated by customized software
Adequate management, administration and funding system
19th September 2018
Francis Burnett, OECS Commission

8. OECS/PPS MISSION STATEMENT
Organisation of Eastern Caribbean States (OECS) Pharmaceutical Procurement Service (PPS)
OECS/PPS
MISSION STATEMENT
“Our mission is to maximize healthcare services of the 9 OECS countries by pooled procurement and management of pharmaceuticals and related medical supplies.”

9. British Virgin Islands
Organisation of Eastern Caribbean States (OECS) Pharmaceutical Procurement Service (PPS)
Antigua and Barbuda
Anguilla
British Virgin Islands
Dominica
Grenada
Montserrat
St. Kitts and Nevis
St. Lucia
St. Vincent and the Grenadines
9 OECS Member States
0.7 million people

10. Organisation of Eastern Caribbean States (OECS)
Features – OECS/PPS
Established in 1986
Permanent Secretariat
OECS Economic Union
Country-based committees
Payments through Central Bank
Self-financing in 1989 with 9% surcharge
Shared culture, language, ethnicity, currency
Restricted International bid for 840 medical products with 30 suppliers

11. Electronic pooled procurement system, E-PPSS
Three main modules
System implementer – European Dynamics (ED)
Registers suppliers
Pre-qualifies suppliers
Aggregates forecasts
Pre-Procurement
Creates tenders
Invite bids
Evaluates tenders
Awards contracts
Tendering/Contracting
Requisition orders
Places purchase orders
Accepts invoices
Process Goods Received Notes
Procurement
19th September 2018
Francis Burnett, OECS Commission

12. Francis Burnett, OECS Commission
E-PPSS features
Cost – US$434K
Cost for hosting and warranty – US$24K annually
Web-based, modern electronic technology
Open international competition
Higher level trust with suppliers
Portfolio of 840 medical products, 30 suppliers
19th September 2018
Francis Burnett, OECS Commission

13. Francis Burnett, OECS Commission
Lessons learnt from e-ppss
Increased suppliers’ confidence
Improved procurement system design
Increased productivity – reusable templates
Eliminates errors: automatic PO’s processing
Reduce cost: staff time, paper-work, automated reports
Compliance with policy: controls, levels of authorization
Shortened procurement cycle: e-enabled bid aggregation
19th September 2018
Francis Burnett, OECS Commission

14. Francis Burnett, OECS Commission
Challenges
Rare system failure/glitche
Suppliers’ errors – failed submission of bids
Online procurement disruption by natural disasters
19th September 2018
Francis Burnett, OECS Commission

15. Francis Burnett, OECS Commission
Thank you
19th September 2018
Francis Burnett, OECS Commission