1. Managing Large-scale Days of Service
Presented by: Trainer’s Name

2. Session Overview Welcome & introductions
Principles for Days of Service
Planning guide
Managing a successful Day of Service
Marketing & communication
Evaluation & reflection
Wrap-up, reflection, & evaluation

3. Icebreaker: Card Stories
What is the most rewarding volunteer experience you’ve ever had and why?
If you could design and run your own service project, what would it be? What are your dream outcomes?
Describe your ideal community and share why. What elements of this vision can be achieved through volunteerism?
When have you felt most inspired and why?
What do you do to have fun?

4. Visualize a Successful Day of Service
Begin with thought-out principles
Invest in planning
Manage through preparation, good volunteer leader assignments, and precision
Pay attention to marketing and communication
Evaluate and reflect

5. Principles for Days of Service

6. Principles How do you define “principle”?
What does that have to do with a Day of Service?
Why should you establish principles before planning?
Review the principles outlined in the guidebook (pages 6-8)

7. Activity: Writing Principles
Form small groups
Write/chose three principles for your Day of Service
How would the principles manifest in action items toward completing the project?
Share with the larger group

8. Planning Guide

9. Day of Service Committee Work Plan
Creating Committees
Review the guidebook section on Day of Service committees
Selection
Orientation
Responsibilities
Management
Day of Service Committee Work Plan

10. Day of Service Project Application
Securing Projects
Project parameters for the Day of Service
Getting the word out
Project application
Project selection
Day of Service Project Application

11. Equipping Volunteer Leaders
Recruiting volunteer leaders (project coordinators)
Project coordinator application
Training project coordinators
Responsibilities of project coordinators
Day of Service Project Coordinator Application
Day of Service Site Captain Role

12. Volunteer Recruitment
Locating
Reaching
Registering

13. Brainstorm Ways to recruit committee members Places to seek projects
Ways to recruit and train volunteer leaders
Ideas for recruiting volunteers

14. Managing a Successful Day of Service

15. Planning & Logistics: The Timeline
This committee creates a master timeline
Gives other committees deadlines and reporting deadlines
Ensuring each group is meeting its goals
Helping direct resources to areas that are lagging

16. Day of Event Command Center
Project coordinators should call in before heading to project sites
“Lost” volunteers can call and get directions
Command center should have information on every project, a city map, and a few “stand by” volunteers
Day of Service Attendance Form

17. The “After Party”
The Planning & Logistics committee is responsible for planning the Day of Service celebration
Responsibilities include banners, staging, contingency plans, parking & security, food & beverage, facilities, emergency plans

18. Point of Entry
Days of Service can provide a pathway to future volunteering with your organization
The Planning & Logistics committee ensures that “point of entry” components are incorporated throughout the event

19. Activity: Day of Service Role Play
Form small groups of 4-5 people
Each person assumes a role for a mock Day of Service
Team leaders lead “huddles” to pump up volunteer leaders and go through the day
When given a scenario, your team should determine how to handle it

20. Marketing & Communication

21. Activity: Marketing a Day of Service
Create a sample Day of Service
Brainstorm all pertinent information
Draft a statement of purpose for the event

22. Marketing and Media Specific marketing General marketing
Speakers Bureau
Press releases
Promotions
Day of event media

23. Sponsorship and Donations
Create a committee to handle this
Find sponsors
Ask each committee to create a wish list and a networking list to help secure donations
Consider asking for donations other than project materials
Event space, printing, staging, etc.

24. Evaluation & Reflection

25. Service Evaluation Survey
Why Evaluate?
Inspire others to get involved
Allow team to learn from the process for the next project
Assist in securing donations and funds for future projects
Service Evaluation Survey

26. Reflection Provide learning opportunities for volunteers
Help them learn about their community and how they can continue to be involved
Plan for reflection and include it in every project
Leading Reflection

27. Wrap-up, Reflection, & Evaluation

28. Q & A
Questions?
Thoughts?
Suggestions?
Ideas?

29. Reflection
Share one thing that inspired you and one thing that challenged you (or still challenges you) about large-scale Days of Service

30. Thank you for your feedback!
Evaluation
Please take a moment to complete the evaluation survey
Thank you for your feedback!