1. District Test Coordinators Training

2. Training Format Organized into short modules
DTC Training
Training Format
Organized into short modules
Clear objectives and questions for discussion
Designed to be delivered to district and school staff
Do’s, Don’ts, and Promising Practices
Acorns for storage

3. Training Overview DTC Training
As time allows, we will cover the following modules
Module 1: DTC Training
Module 2: School Test Coordinator Training
Module 3: Test Administration
Module 4: Accommodations
Module 5: Test Security
Module 6: OAKS Online
Module 7: TIDE
Module 8: Performance Reports
Module 9: ELPA
Module 10: Essential Skills
Module 11: NAEP/PSAT
Module 12: Growth
Module 13: AYP and Report Card
Module 14: Writing
Module 15: Cohort Graduation Rate

4. DTC Training
Oregon’s Performance

5. Economically Disadvantaged Student Performance Gap
DTC Training
NAEP 2009 – Grade 4 Math,
Economically Disadvantaged Student Performance Gap
Source: Education Week Quality Counts 2010
NAEP Average Scores
2003
2009
Economically Disadvantaged
266
270
Not Economically Disadvantaged
286
296
Gap 20 26

6. Big Picture Objectives
DTC Training
Big Picture Objectives
Create an accurate snapshot of the achievement of Oregon’s students
Close Oregon’s achievement gap
Connect the achievement of Oregon’s students to the learning that is occurring across the nation and world
Understand state and federal policies so that you can help build effective district and school procedures

7. DTC Training
Training Objectives
Understand the unique role and responsibilities of the district test coordinator
Effectively train school test coordinators and test administrators
Learn about additional resources and tools
Understand how OAKS can be used as one tool to support students’ learning

8. Roles and Responsibilities
DTC Training
Roles and Responsibilities
Training and Enforcing Test Administration Policies
Receive annual training from ODE and sign assurance of test security form
Read and understand the Test Administration Manual
Distribute the Test Administration Manual to district staff involved in state testing

9. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Training and Enforcing Test Administration Policies (cont)
Ensure that ALL school test coordinators and test administrators receive annual training in test administration and security and sign an assurance of test security form
Disseminate ODE-issued testing updates and alerts to district staff involved in state testing
Investigate and report all test improprieties to ODE

10. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Plan test administration with school test coordinators
Collect and supervise any school-imposed test windows
Ensure schools have procedures in place to appropriately test each student
Respond to questions from the schools using Regional Assessment support partners when necessary

11. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Authorize printing of individual test items as a restricted resource
DSAs or DTSAs must authorize in TIDE prior to testing
For students on IEPs or 504 Plans, the student’s plan must indicate the student needs access to test items in paper format
For students not on an IEP or 504 Plan, the decision must be based on individual student need and documented by the district

12. DTC Training
Dos and Don’ts
Dos
DTCs must ensure that all school test coordinators and test administrators receive training.
DTCs may determine the method of training school test coordinators and test administrators at the local level.
DTCs may use the modules included in today’s training to conduct local training.
DTCs may use Promising Testing Practices found online as an additional training resource.

13. *Dos and Don’ts (cont) DTC Training
DTCs must not forget test administrators who are substitute teachers or who are employed in private and public programs* that are serving students from their district. *New for : districts may arrange with another district or ESD to delegate test administration responsibility for students attending a specific school or program (see p. 5 of the Test Administration Manual)
DTCs must not forget to report test improprieties within 1 business day of becoming aware of any.

14. DTC Training
Promising Practices
Training for school test coordinators and test administrators should consist of more than handing out the Test Administration Manual.
DTC leads a training session that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.

15. Promising Practices (cont)
DTC Training
Promising Practices (cont)
DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.
DTC maintains a spreadsheet listing all staff who received training, including substitute teachers, and only sets up user accounts in TIDE for staff who have received training.
DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.

16. Regional Support Structure
DTC Training
Regional Support Structure
ODE will provide information through DTC listserv and Regional ESD helpdesks
Regional ESDs are available for assessment support
For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and Umatilla Morrow ESD
Regional ESD contact information online at:
oaks/esdpartners1011.pdf

17. Key Reporting Policy Reminders
DTC Training
Key Reporting Policy Reminders
A valid grade level assessment will always be treated as a higher score than an extended assessment.
Students cannot take an Online and Paper-based test in the same content area.
The “district special education” flag should be used only for students who are not served by a school.
ODE will soon report as a group “students at the district, not associated with a school”.
AYP resets will only occur with new institution IDs.

18. DTC Training
In a Nutshell
DTC duties cover both training and logistical aspects of testing
DTCs are the gate keepers:
Track which teachers get training
Don’t forget substitutes and new hires!
Training resources are available:
Training modules
Promising Practices
Regional ESDs

19. Acorns for Storage How can OAKS help close the achievement gap?
DTC Training
Acorns for Storage
How can OAKS help close the achievement gap?
What resources are available to help administer OAKS correctly?
Why is test security so important?
How can we learn more promising practices?