Download presentation
Presentation is loading. Please wait.
1
Designing and Delivering Oral Presentations
© Prentice Hall, 2007 Excellence in Business Communication, 7e
2
Building Your Career with Oral Presentations
Display your skills Think on your feet Grasp complex issues Handle challenges © Prentice Hall, 2007 Excellence in Business Communication, 7e
3
Excellence in Business Communication, 7e
Three-Step Process Planning Writing Closing © Prentice Hall, 2007 Excellence in Business Communication, 7e
4
Planning the Presentation
Analyze the situation Gather the information Select the medium Organize the message © Prentice Hall, 2007 Excellence in Business Communication, 7e
5
Analyzing the Situation
Purpose Inform Persuade Collaborate Audience Emotional state Language issues Specific circumstances © Prentice Hall, 2007 Excellence in Business Communication, 7e
6
Selecting the Right Medium
In-person presentations Web-based presentations © Prentice Hall, 2007 Excellence in Business Communication, 7e
7
Organizing the Presentation
Define the main idea Limit the scope Choose the approach Prepare the outline © Prentice Hall, 2007 Excellence in Business Communication, 7e
8
Writing the Presentation
Formality Audience Subject Message Conclusion © Prentice Hall, 2007 Excellence in Business Communication, 7e
9
Creating the Introduction
Arouse interest Build credibility Preview the presentation © Prentice Hall, 2007 Excellence in Business Communication, 7e
10
Excellence in Business Communication, 7e
Composing the Message Limit the main points Connect the ideas Engage the audience © Prentice Hall, 2007 Excellence in Business Communication, 7e
11
Writing the Conclusion
Restate the main points Describe the next steps End on a strong note © Prentice Hall, 2007 Excellence in Business Communication, 7e
12
Advantages of Visual Aids
Clarify main points Create interest Add variety Improve learning © Prentice Hall, 2007 Excellence in Business Communication, 7e
13
Excellence in Business Communication, 7e
Types of Visual Aids Overhead transparencies Electronic presentations Chalkboards Whiteboards Flip charts 35-mm slides © Prentice Hall, 2007 Excellence in Business Communication, 7e
14
Excellence in Business Communication, 7e
Types of Visual Aids Product samples Scale models Audio tapes Film strips or movies Television and videos © Prentice Hall, 2007 Excellence in Business Communication, 7e
15
Creating Effective Slides
Writing content Modifying graphics Selecting design Being consistent Adding animation © Prentice Hall, 2007 Excellence in Business Communication, 7e
16
Writing Readable Content
Select a central idea Limit the content Use short phrases Use parallel grammar Prefer the active voice Use short titles © Prentice Hall, 2007 Excellence in Business Communication, 7e
17
Modifying Graphics for Slides
Reduce details Avoid repetition Shorten numbers Limit data sets Highlight key points Adjust size and design © Prentice Hall, 2007 Excellence in Business Communication, 7e
18
Selecting Design Elements
Color schemes Background elements Foreground and artwork Fonts and typestyles © Prentice Hall, 2007 Excellence in Business Communication, 7e
19
Achieving Consistency
Slide master feature Color choices Font styles Design elements Layout templates Bulleted lists Charts Graphics © Prentice Hall, 2007 Excellence in Business Communication, 7e
20
Adding Animation and Special Effects
Functional animation Transitions and builds Hypertext and links Multimedia elements © Prentice Hall, 2007 Excellence in Business Communication, 7e
21
Excellence in Business Communication, 7e
Online Presentations Advantages Global reach Cost savings Convenience Disadvantages Limited feedback Technology issues Training issues © Prentice Hall, 2007 Excellence in Business Communication, 7e
22
Enhancing Presentations
Send preview materials Keep content simple Get feedback often Consider the audience Ensure compatibility Allow plenty of time © Prentice Hall, 2007 Excellence in Business Communication, 7e
23
Completing Presentations
Revise the message Edit the content Master the delivery Prepare to speak Overcome anxiety Prepare for questions © Prentice Hall, 2007 Excellence in Business Communication, 7e
24
Finalizing Slides and Support Materials
Cover slides Introduction slides Blue-print slides © Prentice Hall, 2007 Excellence in Business Communication, 7e
25
Excellence in Business Communication, 7e
Preparing to Speak Memorizing Reading Impromptu speaking Speaking from notes © Prentice Hall, 2007 Excellence in Business Communication, 7e
26
Practicing Your Delivery
Present naturally Check equipment Track your time Speak clearly Introduce the slides Anticipate questions © Prentice Hall, 2007 Excellence in Business Communication, 7e
27
Excellence in Business Communication, 7e
Overcoming Anxiety Prepare extra material Rehearse Think positively Visualize success Take deep breaths Be ready Get comfortable Don’t panic Stay focused © Prentice Hall, 2007 Excellence in Business Communication, 7e
28
Excellence in Business Communication, 7e
Answering Questions Focus on the questioner Respond appropriately Maintain control Survive the hot seat Encourage questions Conclude the presentation © Prentice Hall, 2007 Excellence in Business Communication, 7e
Similar presentations
