1. 2019 Meeting 1
Northern Ontario Safety Group

2. Safety Groups 2019 Meeting 1 Agenda
Welcome & introductions for new members
Introduce, distribute and review Safety Group binders
Review of key program requirements
Split 1-5 and SGAP firms for separate workshop sessions
Northern Ontario Safety Group 1-5 Year firm Presentation & Workshop Challenge
Group workshops (Slides 4 – 11) :
- Teams develop a standard which meets program requirements
- 1-5 year firms common element: Supervisor Competency (B-3)
2019 SGAP Program Employer Guidelines review, Options for SGAP members, Questions and Discussion (Slides 12 – 16)
Full Group discussion (1-5 and SGAP firms)
Safety Shares and Best Practices Workshop
Next meeting and due dates
Review your progress in the program. Review any sections that have already been completed and explain where what you are going to cover next.
All the bullets are hyperlinks. To go to any section click on the bullet.

3. Safety Group Program Requirements (All participants)
Attendance – Must attend and participate in a minimum of 3 group meetings in the program year. A fourth safety group meeting will be workshop based and will provide an opportunity to review program material to ensure success.
Reporting – Sign-off by senior management and submit all reports to sponsor by due date.
Achievement – Complete 5 health and safety elements (demonstrate all 5 Steps to Managing Health and Safety)
Bring Safety Groups program reference binder to each meeting for reference during workshop activities
Participate – In networking activities with group members; if asked, cooperate with WSIB validation audit if selected.

4. Safety Group 1-5 Year Member Presentation material

5. Managing Health & Safety
Organization
Leadership
Set standards
Communicate
Train
Evaluate
Acknowledge success and make improvements
Reassure participants that you will elaborate on this later today in detail.
Explain:
Each member has to select five elements
Elements are essentially ‘components’ of your health and safety program that you want to implement or improve upon
For each of the five elements, the firm must complete five steps…
Hazard
Recognition
& Assessment
Control
Activities 5

6. Setting Standards What is a Standard?
A written document that outlines and explains how your company will meet the established program requirements
A clear standard sets the foundation for a successful program year
Ask participants to provide their definition of what a standard is.
CLICK to reveal the WSIB safety group definition of a standard.
‘Standards’ are written statements outlining expectations, policies, procedures and workplace rules for health and safety.
Explain to participants that each health and safety program element should have a standard, or set of rules, that tell everyone in the workplace what to do and when. 6

7. Setting Standards Why set Standards?
Standards establish your health and safety program expectations to meet program requirements
Standards indicate who does what, when and sometimes how and why
Standards set the ‘bar’ against program requirements which you can evaluate whether or not your health and safety program is working.

8. Setting Standards General guideline: Standards must conform with the
WSIB Safety Groups Employer Guidelines Requirements (Key to success)
OHSA and regulations
Standards should be written on company letterhead and signed by a senior management member. 8

9. What could you include in your Standard?
Purpose
Scope
Reference Materials
Roles and Responsibilities
Communication
Training/Implementation
Procedures
Evaluation
Acknowledge Success and Make Improvements
Forms. 9

10. Northern Ontario Safety Group Workshop Challenge
The Northern Ontario Safety Group chapter which provides the best developed “Standards” which meet the 1-5 Program Requirements will receive a free lunch during meeting 2:
Selected “Standards” will be posted as reference tools on the Safety Groups web site
Be innovative while ensuring program requirements are met 10

11. Let’s discuss developing your Standard (Workshop Activity)
1-5 Year Members:
In groups develop a standard for your common element “Supervisor Competency (B-3)”
Resources:
Safety Groups Employers Guidelines & Resource links
(Hint: Do not assume your current company standard for individual program elements meets Safety Group program requirements. Check the program guidelines!)

12. SGAP Firm Presentation

13. 2019 Safety Groups SGAP Program
The 2019 Safety Groups Program is designed to offer a variety of program options for current, past and new firms. This allows each firm to choose the best option for making meaningful health and safety program improvements in their workplace.
Review 2019 SGAP Employers Guidelines

14. Option 1:
Safety Groups
Program (SG)
Traditional Safety
Groups Program
Validation and scoring:
Same as regular
SG scoring 1-5 yr.
See SG Employer
Guidelines 5th
Edition
Option 2:
Advantage
Program (SGAP)
Traditional Safety Groups Advantage Program
Same as regular SGAP scoring
See 2019 SGAP Employer requirements
Option 3:
Hybrid (SGAP to
SG)
Based on the firm’s
2018 HSMS Audit findings, firms convert a minimum of five ongoing audit non-conformities from the 2018 CIP that relate to high- risk hazards, legal requirements, hazard recognition and assessment, or return to work into new 2019 Safety Groups Program elements.
Option 4:
Safety Groups for
Small Biz
Small Business
firms (less than
$90,000 in premiums) choose two elements from the foundation elements and one element from the
high-risk hazard elements.
New to SG = Each element will be scored at 33%
Returning to SG: Each element will be scored at 25% for 2019 and 25%
for maintenance
Option 5: Workwell Transition (WT)
Firm can complete
the Safety Groups Program based on their 2018 WW evaluation and implementation plan
New to SG=Each element will be scored at 20%.
Returning to SG: Each element will be scored at 15% for 2019 and 25%

15. 2019 Safety Group SGAP Program

16. 2019 Safety Group SGAP Program
Hybrid (SGAP to SG) A firm that participated in the Advantage Program in 2018 can return to the regular Safety Groups Program in 2019 with the following requirements:
Based on the firm’s 2018 HSMS Audit findings, convert a minimum of five (5) ongoing audit non-conformities from the 2018 Continuous Improvement Plan (CIP) that relate to high-risk hazards, legal requirements, hazard recognition and assessment, or return-to-work into new 2019 Safety Groups Program elements.
Implementation of the five (5) converted audit non-conformities must follow the Safety Groups 5-Steps to Managing Health and Safety.
Maintain all previous Safety Groups Program elements in The HSMS Audit Program Standard (SGAP Standard) does not need to be maintained in 2019 nor does an Internal Audit need to be completed in 2019.
Note: Firms that choose this option and are selected for a 2018 Advantage Program validation audit are required to continue working on their 2018 CIP until the development and approval of their 2019 Safety Groups Program Action Plan. Attach a current copy of the firm’s 2018 SGAP CIP with their 2019 Safety Groups Program Action Plan.

17. Safety Group Advantage Program
HSMS Review (internal audit) Training:
2-hour “Introduction to Auditing” training available at the second Safety Group meeting (April 1:30 p.m.)
A current qualification for auditing may be accepted as equivalent training (Check with your sponsor)
This free training is available to all NOSG members
A Record of Training will be provided subsequent to the completion of training 17

18. Full Group Discussion 18

19. Next Meeting and Due Dates
Time:
Location:
Bring drafts of program material to each meeting
Action Plan Submitted to your Consultant by March 15
Book your site consultation date with your consultant.

20. Discussion and Questions
Ask the group if they have any questions. 20