1. Minutes of a meeting

2. What are minutes?
Document used to describe the discussions, decisions, and actions that occurred during a meeting.

3. Example document:
See pages of the 3.01 Document Examples PDF file

4. Examples of use:
Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point
The minutes of the State Board of Education
A meeting of the PTSA Grounds Committee to decide where to plant shrubs

5. Components of minutes of a meeting
Heading
Call to Order
Approval of Minutes
Committee Reports
Old Business
New Business
Adjournment
Signature line

6. Heading information Name of organization or committee
Type of meeting (example: Regular Board Meeting)
Date Minutes were prepared
Location of the meeting

7. Components of minutes of a meeting . . . CONT’D
Call to Order – formal declaration by the chairperson of the meeting that it has
officially begun
Approval of Minutes – review of previous minutes by board members
Committee Reports – progress reports presented by sub- committee chairs

8. Components of minutes of a meeting . . . Cont’d
Old Business – unresolved discussions from a previous meeting
New Business – new topics and issues
Adjournment – notation of who adjourned the meeting
Signature line - for recording secretary

9. Guidelines for Keying Heading – Centered, initial caps, and bold
Body - contains a separate paragraph for each subject
Block Style Paragraphs - Single space within paragraphs and double space between