1. FASFC - Federal Agency for the Safety of the Food Chain 
AFSCA - Agence Fédérale pour la sécurité de la Chaîne Alimentaire
FAVV Federaal Agentschap voor de Veiligheid van de Voedselketen
TRACES and EU establishment listing - Overview of our current IT solution
28/03/2014

2. Global Architecture BO FASFC / AFSCA / FAVV Masterdata BOOD TRACES
FOOD Establishment
(EC) No 852/2004
Mapping activity FASFC – activity EU
Kruispuntbank van Ondernemingen
Banque-Carrefour des Entreprises
part of
 SPF Economie, P.M.E., Classes moyennes et Energie
Tree of the FASFC activities
DG SANCO
DB of the operators
Masterdata
BOOD
National website ref
syncro
Unique number,
Name, Address,
Language,
NACEBEL activity code,
Juridical status BO
(create monthly a list)
TRACES
business creation
Register a
(Nbr , type,status)
Operators
Sanitel
Today the synchronisation between the KBO and BOOD (restricted to the operators for which our agency is interested) occurs once a day.
The unique number received from the KBO is the “external” unique key in BOOD.
The Business Object which generate the list cross the data and used a set of criteria (as Approvals still in order).
The animal transportations are not in BOOD. They are only inside Sanitel. For them the national unique number will be the Operator number from Sanitel (different format).
Approvals
Name
Belgian Identification and registration system for farm & animals (included animal transportations -VET chapter).
!!! Some data are provisioned by
Regional agencies
Address
FASFC Activities
Link operators
Come after visit(s) of our Control department

3. Activity mapping (examples)
Unique FAVV
activity code
AGREMENT
CATEGORIE
ESPECE
REMARQUE
SECTION
FAVV_ACTI_CODE
FAVV_PROD_CODE
FAVV_PLA_CODE
FAVV_PAP_CODE
1.1.2 CP R
III
AC24
PR151
PL5
853
1.1.1 SH
AC2
PL1
760 fG
PR73
708
fG, wA, wL, wU, wG IV
PR72
664
1.1.4
GHE
AC59
PR76
PL37
957
1.1.5 MP V
AC40
PR125
PL43
620
MSM
PR179
946
1.2.1 PP mp VI
PR135
945
1.2.6
mp, bl
PR153
674
1.2.7
mp, pap
PR68
855
2.a.1 DC
VII
AC51
PR101
PL22
622
2.a.3 PC
AC79
PL90
714
2.a.2
AC71
PL15
623
3.3 AH
VIII
AC38
PR134
PL59
948
3.4
FFPP
PR148
947
3.1 FV
AC44
PR132
PL62
722
3.5
PR149
854
3.2 ZV
AC22
PL8
621
For the big majority of the categories related to the Food establishment, our agency has well one (some times more) activity code.

4. The current list (PDF file)

5. Establishments in TRACES (1/2)

6. Establishments in TRACES (2/2)
Initial data load in 2005
Establishments are created(/updated) manually
Establishments are not attached to a ‘Section - Category’ of activities
Presence of duplicates (e.g. when created by another authority in ‘pre-valid’)
No very formal process regarding the updates

7. Data update cases to cover
New establishment (also new in national DB)
Existing (in national DB) establishment with a first TRACES activity
Additional TRACES activity for an Ǝ establishment
Changes non related to activities:
Name
Address
No more TRACES activities (e.g.: business stopped)
Approvals removed
etc
Bankrupcy case

8. Questions and remarks

9. Using XTB - IT question 1 Should the ‘Species’ information be in the ‘Remarks’?
XTB offers a ‘AddLMSRemark’ but not a ‘AddLMSSpecies’.
Where to put the ‘Species’ info?
Idem for the ‘Associated activity’

10. Using XTB - IT question 2 General_number + Country_code as a Unique key?
As XTB is defined, the only way to specify one establishment is using his unique ‘TRACES Id’.
This requires that for any « update » request (e.g. ‘AddLMSCategory’) this ‘TRACES Id’ is provided.
Either we need to store it in our national DB (bring complexity)
Either before an update we send first a ‘SearchBusiness’ to retrieve it (not efficient)
Couldn’t we have an additional unique key which would be the combination ‘General number’ (normally a national unique number) plus the ‘Country code’ and use possibly those two parameters instead of the ‘TRACES Id’?
Remark: A uniqueness check here would also prevent the presence of duplicate entries.

11. Using XTB - IT question 3 Duplicate cleaning and existing references
Before removing duplicate entries of the same establishment we need to check the one we want to delete is not referenced by another object (User or Transportation). There is a way to retrieve the ‘TRACES Id’ for those object (through an Excel sheet we can have on demand for the Users).
But how can we update the reference in those objects?

12. Using XTB - IT question 4 Will the establishment creation by other authorities be blocked by country? + by chapter/section?
Let’s consider, Belgium has updated the existing data for the Food (cleaning + correct activity reference to the right ‘section + category’) and have the automatic update in place, can we prevent from that point other authorities to create Belgian food establishments or do we have to wait that all the MS are ready?
Will it be possible to activate the “blocking/closing” list mechanism “à la carte” (e.g. being ready for a section but not the whole chapter)?

13. Using XTB - IT question 5 Could TRACES handled different local authority split for different chapters/sections?
Today inside TRACES for Belgium, they are a set of local authorities defined (split done based on postal codes) which represent LVU (Provincial Units for our agency).
Once the LMS lists of establishments will be enlarged (especially when it will be related to the chapter “Animal By Products”), our agency won’t be responsible anymore of all the sections of this chapter.
Does/Will TRACES support a different local authority split per chapter/section?
Long-term