1. Source Selection Training
ACC Integrated
Source Selection Training
Regulations, Procedures, Authorities, and Concepts
Give examples of source selections we do every day: Answers include house, car, clothes, food, etc.
Go through a car purchase for example: tradeoffs for mileage, comfort and convenience. What are we willing to pay for. Then applying best value decisions like this to our government procurements.
Instructor:
Name
S3COE ACC-XXX
Module 2

2. Authorities and Concepts
Regulations,
Procedures,
Authorities and Concepts
Organization, Roles and Responsibilities
Ethics
and
Procurement
Integrity
Acquisition
Planning
Selecting the
Best Value
Approach
Developing the
RFP and SSP
Peer Review
Process
Conducting
the
Evaluation
Competitive Range and Discussions
Documenting the Source Selection Decision
Notifications
Debriefings
Managing Protest Issues
Learning Objectives
Students will obtain:
A general knowledge of source selection procedures and regulations
An introduction to source selection concepts including the best value continuum

3. ACQUISITION UNIVERSE FAR
COMPETITIVE PROCEDURES OTHER THAN COMPETITIVE PROCEDURES
1. ONLY ONE RESPONSIBLE SOURCE OR A
LIMITED NUMBER OF RESPONSIBLE SOURCES
2. UNUSUAL AND COMPELLING URGENCY
INDUSTRIAL MOBILIZATION; ENGINEERING,
DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR
EXPERT SERVICES
4. INTERNATIONAL AGREEMENT
5. AUTHORIZED OR REQUIRED BY STATUTE
6. NATIONAL SECURITY
7. PUBLIC INTEREST
SEALED BIDDING
NEGOTIATION
1. CONVENTIONAL
2. TWO-STEP
1. CONVENTIONAL
2. PHASED APPROACH
Every federal acquisition must fall somewhere within the confines of this “universe”.
Point out that under “Competitive Procedures” there are two methods – “Sealed Bidding” and “Negotiation”.
Point out that the Negotiation method can be accomplished using one of two different formats – “Conventional” or “Two-Step”
The focus of this presentation is any acquisition using “Competitive Procedures”, involving the “Negotiation” method, and following a “Conventional” format
ACQUISITION UNIVERSE

4. Competitive Source Selection?
When to use
Competitive Source Selection?
Acquisitions conducted in accordance with FAR …
Part 12 (Commercial Items)
Part 13 (Simplified Acquisitions)
Part 14 (Sealed Bidding)
Part 15 (Contracting By Negotiation)
Part 36 (Construction/Architect-Engineer)
… all involve selection of sources but the term “Source Selection” is primarily associated with FAR Part 15 … our focus for this class

5. FAR Part 15, Contracting By Negotiation
The FAR gives the SST the latitude it needs to conduct smart, effective, and efficient source selections. The team should take full advantage of this opportunity. It covers:
Solicitation requirements
Evaluation criteria
Cost/Price considerations
Documentation requirements
Exchanges with Offerors
Debriefing requirements
Protests (also see FAR Part 33)
Intent of competitive procedures is to minimize complexity of solicitation, evaluation and the source selection decision
Foster an impartial and comprehensive proposal evaluation
Lead to selection of proposal representing best value to the Government

6. Source Selection Procedures
The Director, Defense Procurement and Acquisition Policy issued DoD Source Selection Procedures, effective 1 July 2011 (Mandatory, no deviations without waiver!)
The document provides DoD procedures for conducting competitively negotiated source selections and outlines a common set of principles and procedures for conducting acquisitions
Army Source Selection Supplement (AS3), effective January 2013, to the DoD Source Selection Procedures
Agency Heads are Responsible for Source Selection (FAR Part )

7. Why Best Value? To select the offeror
Whose proposal meets (or exceeds if trade-off) our requirements
Whose past performance provides confidence (“acceptable” for LPTA) in the Offeror’s ability to accomplish the effort
Which provides the best value at a fair and reasonable price
What does this represent?:
Cost, Schedule, and Performance
Who is most likely to actually do what it promises (risk)
Best able to handle the problems that might occur as it performs the contract
That provides the best realistic plan for contract performance

8. Technically Acceptable
Obtaining Best Value
Agencies can obtain best value by using one or a combination of the following source selection approaches
Cost Factors Most Important
Cost/Non-Cost Factors
Equally Important
Non-Cost Factors
Most Important
Lowest Priced
Technically Acceptable
Trade-Off Process
Cost/Price Only may be appropriate for NSN items.
The Government always procures products and services to obtain the “Best Value.”
Best value can be defined by cost/price only, lowest price technically acceptable, and trade-off analysis.
Selecting the wrong source selection approach puts the Government at risk of awarding a contract that is not advantageous to the Government.
The three across the top do not necessarily correspond to the bottom three.

9. Here’s Your Pop Quiz

10. Question #1
What 3 documents provide guidance and/or procedures on conducting Source Selection Acquisitions?
Federal Acquisition Regulation (FAR)
DoD Source Selection Procedures
Army Source Selection Supplement (AS3)

11. Question #2 Name the 3 categories of Best Value Cost/Price Only
Lowest Price Technically Acceptable
Trade-off