1. OnCore Enterprise Research System
University at Buffalo
Office of the Vice President for Research and Economic Development
Clinical Research Office (CRO)
Electronic Research Administration (eRA)

2. Chelsea Allen OnCore CTMS Coordinator ctms@buffalo.edu
Mariya Cherneva OnCore CTMS Coordinator
Marla Witkowski Campus Training Program Coordinator

3. What is the OnCore Enterprise Research System?
OnCore is a Clinical Trial Management System (CTMS) that has been purchased by the University at Buffalo to support research activities and compliance which will allow for enhanced trial management:
Robust reporting
Enrollment tracking
Subject management
Financial reconciliation
All major research centers are now using an online CTMS system to manage clinical trials
SUNY and UB’s goal is to increase our research presence – in order to do that, we need the management and reporting capabilities that OnCore offers
There is currently no effective way to collect all of the data that is being kept in various systems and binders at our research sites (pick an example from the crowd)
Data is centralized – moving away from paper-based systems
OnCore is the system of record – you may choose to use your current system, but OnCore will eliminate redundancy

4. OnCore Enterprise Research System
CRA Course Objectives

5. Course Objectives – Part 1
Basics: Components and Navigation
Log in and successfully navigate within the OnCore environment
Explore toolbars, menus, and consoles
Personalize the OnCore environment by bookmarking items of interest
Summary Accrual
Document the number of participants in a summary accrual study
Enter demographic information for participants
Summary Accrual is sheer numbers of participants, with minimal details. The details required may vary by study type. No individual subject management.
Chart reviews – no demographics needed
Basic science – no demographics needed
If you are consenting an individual on a summary accrual, as a general rule we will need demographics

6. Course Objectives – Part 2
Subject Administration
Register a subject for a study protocol, and place them On Study
Manage a subject’s consent and eligibility for a study
Assign staff to a subject
Record Serious Adverse Events (SAEs) and Subject Deviations for a subject
Subject Calendars and Visit Tracking
Access and review individualized Subject Calendars
Verify subject visits and enter visit details
Enter procedures performed during a visit

7. Course Objectives – Part 2
Basics: Reporting and Searching
Generate a report of planned visits for your assigned subjects
Explore the My Console, a personalized view of OnCore data relevant to an individual user
Protocol Administration
Document safety letters, sponsor monitor visits, and audit visits

8. OnCore Training Materials http://www. buffalo
Exercises
Basics: Components and Navigation
Subject Administration for CRA
Subject Calendars and Visit Tracking for CRA
Basics: Reporting and Searching
Work Instructions

9. OnCore Navigation Tips
Open only one session of OnCore at a time
Turn off any pop-up blockers in your web browser
Avoid using the Back button in your web browser
Be aware of hyperlinks
Utilize CTRL+ F (or ⌘+F) to find items in lists
Use the Log Off link to avoid leaving subject data insecure
You may come across a change password option – your password will always be the one from your UBIT account. If you try to change your password, and have three unsuccessful attempts you will be locked out of the system.
If locked out, contact
If you forgot your UBIT password -

10. OnCore Training Site OnCore Live Site
Log in with assigned training password(s)
OnCore Live Site
Log in with UBIT User Name and Password