1. PAC meeting
September 27, 2017

2. PAC 2017-2018 Subhash Chauhan Raji Lenin Connie Childs Purnima Singh
Viktor Chizhikov
Stephania Cormier
Max Fletcher
Dean Franklin
Ankush Gosain
Jon Jaggar
Young-In Kim-Hoehamer
Santosh Kumar
Nick Laribee
Vanessa Morales-Tirado
RK Rao
Alicia Stires
Wen Lin Sun

3. PAC 2017-2018 Date and time of meeting going forward
Meetings once/month
Which day of week, week of month, time?

4. Postdoc Hiring Process
Task force was assembled by Dean Franklin
April 2017
Identified multiple steps to stream line process
Single offer letter
Simplified online application 
PDO sending out education verification materials
Need to train departmental personnel in procedures
We are making a Hiring Manager Handbook

5. Monthly Orientation First Tuesday of the month at 10am
Jeddie and I go over all materials in Welcome Packet
Discuss benefits, mandatory training, etc
PhDA Steering Committee co-present discuss postdoc events and encourage new postdocs to become involved

6. Postdoc involvement and turnout for events
SciPhD
May 17, 2017
Postdoc Appreciation Week
Sept 18-23, 2017
Very poor attendance and involvement

7. Keeping Track of Postdoc Vacation and Sick Leave
Vacation days granted for postdoctoral fellows are two weeks/year and are pro-rated based upon the start date of the fellowship. Vacation days expire at the end of each year of fellowship and do not accumulate from year to year.
Official UTHSC holidays
Postdoctoral fellows are eligible for all UTHSC Official Holidays. A complete listing of UTHSC Official Holiday closings can be found at:
Circumstances may necessitate the postdoctoral fellow working during UTHSC holidays to complete critical experiments, obtain data for grant submissions or bring manuscripts to the submission stage. In this instance, the postdoctoral fellow may take those days at a later time. The mentor must be notified, and agree with working arrangements that occur during UTHSC holidays.

8. Keeping Track of Postdoc Vacation and Sick Leave
Postdoctoral fellows will be provided with reasonable amounts of sick leave consistent with standard practices on campus, which is 8 hours/month. The mentor, on a case-by-case basis, will approve requests for sick leave. Sick leave is in addition to expected vacation time and administrative holidays and closings.
Sick leave may be requested for the postdoctoral fellow him/herself or to care for a child, spouse or parent.
Approval for sick leave will be equally applied to all postdoctoral fellows in the mentor’s laboratory. Leave approval must be in writing. The Postdoc Office should be copied on the .
Sick leave days expire at the end of each year of fellowship and do not accumulate from year to year.

9. Keeping Track of Postdoc Vacation and Sick Leave

10. Postdoc Handbook Updates
Many changes and updates to Postdoc Handbook
Example: steps toward early release of postdoc from contract
Some input required from PAC to allow us to finalize draft and circulate for comments to PAC

11. Discussion at future meetings
IDP/APR
Format
Necessary for renewal of contract
Part time postdoc

12. Next meeting
Next PAC meeting