1. Peter Langford Suffolk Joint Emergency Planning Unit
Civil Contingencies Act 2004

2. Aim
To provide you with awareness and understanding of the way emergency planning is managed within Suffolk and the role of Community Emergency Planning Groups (CEPG)

3. Objectives To have an awareness and understanding of:-
The Civil Contingencies Act (2004) and the role of the Suffolk Resilience Forum
Role and structure of the Suffolk Joint Emergency Planning Unit (JEPU)
Roles and responsibilities of local authorities in preparing for, during and recovering from an emergency
Volunteers and Community Emergency Planning groups and how they can support the local authority

5. National Policy & Legal Basis
Civil Contingencies Act 2004 – prompted by Foot & Mouth (2001), Fuel protest (2000), Flooding (2000)
Suffolk Local Resilience Forum (SRF) collaborate on identifying risks, the production of multi agency plans, training and exercising.
Obligation to co-operate and share information.
CCA Defines an Emergency – broad definition that covers war or attack by foreign power, terrorism. As well as threats to National Security is also considers an event or situation which threatens serious damage to: - Human Welfare or the Environment.
Act divided into three parts: Pt 1 obligation on certain organisations to prepare for various types of emergencies; Pt 2 provide additional powers to Government in large scale emergency; Pt 3 supplementary legislation.
Act requires the organisations in Pt 1 to create a Local Resilience Forum, based on Police boundaries, to consider risks as part of their emergency preparedness, publish risk assessment as a Community Risk Register and then develop plans proportionate to the risk.
Pt 1 places a legal obligation on emergency services and local authority to asses risk, plan and exercise for emergencies, as well as undertake Business Continuity management.
Also responsible for warning and informing the public in relation to the emergency.
Finally, BC advice to businesses.
Legal obligation for increased co-operation and information sharing, which also includes non-emergency services that might have a role in an emergency eg utilities and transport.
SRF is the forum for assessing risk, producing plans and collaborating on training and exercises.

6. Responder Agencies within the Civil Contingencies Act (CCA) 2004
Category 1
Police
Fire & Rescue
Ambulance
Local Authorities
Environment Agency
Maritime Coastguard Agency
Acute and Foundation Trusts
NHS England
Public Health England & Port Health Authorities
Category 2
Electricity
Gas
Water or Sewerage Providers
Telecommunications Network Providers
NHS Clinical Commissioning Groups
Railways
Airports
Highways England
Harbour Authorities
Health and Safety Executive
Voluntary Organisations
This then is the list of those agencies classified as category 1, as can be seen these form all the blue lights and community responders on the front line of humanitarian aid.
Requirement under the Act for each Cat 1 and 2 responder to have an Emergency Planning Officer (or Resilience Officer) to ensure organisation complies with the Act and to share information with other responders.
Cat 2 organisations are required to cooperate and share information with the Cat 1 agencies.
Voluntary groups (SVOG) Voluntary organisations play a key role in supporting category 1 & 2 responders Provide a diverse range of skills and practical specialist knowledge.

7. Responder Duties Assess Risks Put in place emergency plans
Put in place Business Continuity arrangements
Inform public about civil protection and warn, inform and advise in the event of an emergency
Share information
Co-operate with other local responders
Provide BCM advice and assistance to businesses and voluntary organisations (Local Authorities only).
Co-operate

8. Risk Assessment IMPACT PROBABILITY Key points:
Structured process with other Suffolk response partners to look at the potential risks to Suffolk.
Based upon a national list of risks (about 85) which are then slimmed down to discard those which don’t affect Suffolk – leaves about 70.
These are then graded according to likely impact and probability based upon historical evidence or other information.
Key risks to Suffolk area (in no particular order!):
Flooding
Sizewell
Severe Weather
Felixstowe – Ferry incident or Calor Plant
A12/A14 transport incident
Animal Disease – Bird Flu, FMD, etc
Pandemic Flu
Ques: Do you agree with these key risks, have we missed any?
Others: Fire, explosion / explosion risk, pollution, rail / air incident?
PROBABILITY

9. National Risk Register

10. Role of the Local Authority
Support the Emergency Services
Help the Community
Protect the Environment
Coordinate volunteer support
Lead the ‘recovery’
Maintain Key Services
Promote Business Continuity
Provide advice & assistance
LA Roles – how we typically support the community in discharging our duties under the CCA
Specific to LA – Promotion of BCM internally & externally
The saving of life and the protection of property Prevent Escalation of the incident
Safety of the public for the duration of any incident - Minimise the effect on the environment
Restoration / Recovery Phase Assist with investigations
LA Lead role – Recovery phase can be years when you consider the psychological impact of major incident or cleaning up after flooding.

11. The slide depicts the command, control and co-ordination for a Local Authority. In the event of a major incident the LA will set up an Emergency Control Centre (ECC) to co-ordinate the response.
The TCG and SCG are on the slide, these are multi-agency. The Local Management Team or Tactical Management Team (TMT) manage the LA response and only considers how the incident effects the LA and the authorities area – environment and residents. The TMT will keep Elected officials (members) informed because they are the link to the local communities and a useful conduit for information.
The Community Emergency Planning Groups (CEPs) and Voluntary Organisations are also a source of information and may be able to provide assistance depending on the situation eg: help at a Rest Centre, identify and assist vulnerable individuals.
The LA response might be to set up a Rest Centre to accommodate people made homeless or evacuated because of the incident or it might be to send a representative from a department (eg Environmental Health or Building Control) to assess pollution or unstable structures.
The ECC will also liaise with Media to ensure that messages and warnings to the public are co-ordinated and to Call Centre to ensure that they have uptodate information when responding to enquiries from the general public.
Finally the LA will generate a Liaison Officer to support the LA response. The LO will probably go to the incident/accident to co-ordinate with other responders and provide the ‘eyes and ears’ for situational awareness. However the LO might be asked to go to the a particular area to assess the situation (eg look at whether a property has been damaged by flooding)

12. Phases of the Emergency
Police
Fire
Ambulance
Local Authority
Change from Response to Recovery
ACTIVITY
Slide chart of showing speed of response and length of involvement of responding agencies.
Length difficult to identify
Rebuilding may take years
Comprehensive decontamination & restitution may take decades
Collective & individual human impacts longer
Effective Recovery needs well established Programme & Project management disciplines.
TIME

13. Recovery Welfare Clean up Rebuilding Information Business Remembrance
Cost
Key points:
The multi-agency Recovery of communities will be lead by District or Borough if emergency within district boundary or significant mutual aid not needed.
Where more than one district area effected or significant mutual aid needed, recovery maybe led by SCC – this would be debated by CEOs at SCG.
Recovery starts shortly after the response by forming a Recovery Working group at SCG to look at potential activity areas.
The key need for recovery is a Recovery Plan and this is drafted at SCG in conjunction with all agencies that might be needed. The aim is to produce the outline plus who might be needed within 12 hours or a major incident occurring.
The Recovery Plan will be influenced by the political consideration of the council as key decisions on strategic direction and resource expenditure will be needed.
Once agreed, the Recovery Plan is implemented through SCG which changes to recovery mode as the RCG.
Long term – 12 months for residents back into flooded properties, 5 years effects of flood in Glos affecting schools service delivery, 46 years Aberfan ‘missing’ generation.
Ques: What are the challenges for members in the recovery phase?

14. Community Impact Assessment
Social Impacts
Environmental
Impacts
Health Impacts
Economic
This is a multi agency / community involvement process, driven by the Local Authority
Social Impacts:
Disruption to daily life – simple things like not being able to draw pension at usual post office
Education – parents having to stay at home to look after children or find carers
Welfare services – need additional benefits and social care
Transport system – disrupted causing problems
Economic Impacts:
Individuals needs – instant cash to see them by
Businesses – no income coming in – postponement of business rates paid, loss of council revenue through car park charges etc
Infrastructure – road damage – Gloucester still has roads that need repairing -
Macro economy -
Tourism losses – encouraging people to come back
Farming – loss of agricultural farm land especially from tidal innundation
Health Impacts:
Deaths
Suffering – mental and physical
Physical
Psychological – people scared of the rain
Environmantal Impacts:
Bio Diversity & Eco Systems effected
Built Environment
Waste and pollution
Natural Resources

15. JOINT EMERGENCY PLANNING UNIT

16. Public Information Key points:
Information on what communities and business can do to prepare for emergencies must be provided routinely.
This should also include guidance on what to do in an emergency and who to contact.
Current public information methods:
Suffolk Resilience website
Suffolk LA County / District / Borough websites
Emergency preparedness Z cards
Routine use of TV/radio to reinforce preparedness messages
Parish Council area meetings through SALC and individual Parish Council briefings on request
Chambers of Commerce
Ques: How can members assist this public information process.

17. Warning
Key points:
Wherever possible, warning of potential emergencies should be provided.
National systems in place:
Severe Weather – Met Office – TV, Radio, website.
Flooding – EA – Floodline (text messages, automated calls), TV, radio, website.
Where warnings cannot be given, a key response activity is to warn people at risk. Usually managed by Police as default lead responder but reinforced by other agencies.
Routinely communications staff from responder agencies meet as part of SRF to refine communications in a crisis arrangements – set out in SRF Communicating in a Crisis Plan.
Ques: Do members have a role in warning communities?

18. Community Emergency Planning Groups
Question relevant to all communities
However, all communities may not have considered it
Difficulties identifying what a ‘community’ is, especially in an urban setting

19. CEPGs
Map showing CEP Groups dated Apr 18.

20. Plans Notification Cascade of information Situational awareness
Activation
Focal point
Vulnerable individuals
Data protection

21. Further Information JEPU - EP Officers Suffolk Resilience
Get Prepared Now