1. Review about Team meetings
Purpose for the meeting - GOAL
Every team meeting has a Leader and a Scribe which are different (they rotate)
Every team meeting has an agreed agenda which was decided on in the previous meeting.
Every agenda has meeting work descriptions (responsibilities) with team member(s) doing each and a time estimation for each.

2. Team Member Responsibilities
Every agenda needs to have responsibilities of specific outside work for each team member for EACH meeting work description. So every part of the agenda is worked by someone or subgroup.
The Team does not have ONE person doing the requirements, ONE person doing the plan, etc. ONE person can be in charge of the requirements with all team member contributing to the requirements.
NEW – for the next meeting that you are the Leader, you will send Bernal two private s:
PRE – This is before the meeting and you were the scribe so you created the agenda for your meeting with your team. Talk about what you expect to accomplish in the meeting. Propose how you will inspire the team to accomplish the agenda. Give feedback about how the team is doing. For each team member give their current strength and their current weakness.
POST – This is after the meeting. Talk about what happen in the meeting. Did you accomplish what you wanted to? What was the challenge? What is the team’s strengths?

3. Example Agenda for Meeting 1
1.0. DATE TIME LOCATION of meeting Attendance (0 min)
1.1. Each member shares areas of expertise, strengths and weakness. (5 mins)
1.2. Members outlines method to share work products.(5 mins)
1.3. Clarification of Responsibilities & Agenda for meeting (10 mins)
Responsibilities & Deliverables for Meeting 1:
1 → Team expertise
2 → Method for team work products
3 → Chair2, Scribe2(timer), agenda, and responsibility list for Meeting 2
Scribe1 types minutes1, sends them to all members CC to

4. Check list for team meetings
Meeting Information:
Meeting #
Date / Time / Place
Attendance
Phase doing now
How much of the phase is completed? 
What was due for this meeting?
Clear minutes (notes) on meeting
Individual time for line items on agenda & Total time of meeting
Agenda for next meeting
Individual Team responsibilities for next meeting

5. Coversheet
Each meeting is shown in one new row with the following information:
Meeting # and date
Who was the Scribe – who was the Leader
Total time of meeting
Phase doing now
What was due for this meeting?
Responsibilities for next meeting:
How much of the phase is completed?
Any Documents Revised?

6. Cover sheet Meeting # and date Scribe Leader Total time of meeting
Phase doing now
What was due for this meeting?
Responsibilities for next meeting:
How much of the phase is completed?
Revised?

7. Team member Table Name Attendance Scribe Turn during Meeting:
Chair Turn during Meeting:
Main Responsibility
Jack Smith
1,2,3,-,5,6
2,6 3
SRS Document

8. Questions about Team’s Minutes
When you are the Scribe – do you need a watch? Explain
When you type your meeting minutes (notes) – is the cover sheet part of your document? explain
You are the Chair to meeting 9 - when did you scribe?
If you miss a meeting – will the minutes tell you everything you missed ?

9. More ?
5. When you are the scribe – do the team members need to give you anything? Explain
If two team members did not come to the meeting – do they get responsibilities to do for the next meeting? explain
The team report at the end of the term will have the meeting minutes. True/False
A team member brings up a topic not in the agenda that is important. Does the team take 15 minutes discussing this new topic that no one has thought about? Explain why.