1. Early Alerts and Symplicity Overview
Hello everyone! Today we are going to provide you with a quick overview of the Symplicity system highlighting the features of each module with special attention on the Early Alert System. Symplicity provides workflow solutions for entering and tracking Early Alerts, managing accommodation requests, and managing many other functions to enhance the student experience. Symplicity modules include Advocate, Insight, Accommodate, Community, and CSM.

2. myFSCJ Faculty Access
Faculty can access the Symplicity modules from the faculty tab within myFSCJ. You can go directly to the Early Alert Report from this screen, but if you do, you have to know your student’s Student ID. Its easier use the Insight Log In link instead, because you are able to go directly to your class and select the student that you want to submit the Early Alert for. We also have other types of reports that you can submit using the Report It link. These include Students of Concern reports, Title IX reports, Student Conduct reports, etc. We’ll talk more about those other reports a little later.

3. FSCJ faculty, staff, and students play a part in promoting the safety and well-being of our community. This document provides a single collecting point for links to the report or request as described in the following boxes. Please click on the link under the report or request you would like to submit.
This form will be located in myFSCJ under quicklinks for quick access to centralized reporting and available to all FSCJ staff, faculty and students.
Each report type has been built with customized skip logic and form dependencies to create a intuitive reporting mechanism for our community.

4. Student Conduct Report
An individual can submit a Conduct Incident Report when a student has demonstrated an act or behavior that impairs, interferes with, or otherwise disturbs or obstructs the orderly functions, and/or interests of the entire FSCJ community. These reports are routed to the Conduct Office led by Dean Pamela Walker
Students of Concern Reports can be submitted for:
Non-Academic/Life Situation
Medical Concern
Mental Health Issue
Physical/Psychological Endangerment
Title IX Reports can be submitted for
Gender Discrimination
Sexual Harassment
Sexual Assault
Relationship Violence
Stalking
Sexual Exploitation
Retaliation

5. Student Conduct Report Student of Concern Title IX Report
Routed to Dean of Students
Managed by Conduct Office
Student of Concern
Routed to Student Support Services
Case Managed by Student Support Coordinators
Title IX Report
Routed to Title IX Office
Managed by Title IX Coordinator
When a student conduct, student of concern, or Title IX report is submitted, Advocate will route the report to the appropriate team for review, processing and case management. Custom workflows are built into the system to allow staff to work a report from start to finish.

6. Student Conduct Report
The Conduct Incident Report Manager provides:
Clear workflow processes for resolving conduct concerns
Seamless communication between staff members and students
Data to detect and address conduct trends and patterns
An individual can submit a Conduct Incident Report when a student has demonstrated an act or behavior that impairs, interferes with, or otherwise disturbs or obstructs the orderly functions, and/or interests of the entire FSCJ community. These reports are routed to the Conduct Office led by Dean Pamela Walker

7. Students of Concern (CARE) Report
Reports can be submitted for:
Non-Academic/Life Situation
Medical Concern
Mental Health Issue
Physical/Psychological Endangerment
When a Students of Concern report is submitted, it is routed to the Student Support Services team.

8. What is Reported to Title IX?
Gender Discrimination
Sexual Harassment
Sexual Assault
Relationship Violence
Stalking
Sexual Exploitation
Retaliation

9. Title IX Reports
The Title IX Manager provides unique workflow options to help track, process, and respond to Title IX related issues and complaints.

10. Contact Information
Pamela Walker
Dean of Students

11. Accommodate is a case management software that automates and centralizes the accommodation request process. Student begin this request process by completing an accommodation request.

12. Lifecycle of an Accommodation Request
Notification Sent
Request Decision Made
Request Received and Processed
Student Requests Services
Once the student submits a request, Student Support Coordinators will review and process this request and assign appropriate academic accommodations. When a decision is made, Accommodate automatically alerts the student, their faculty, and any other departments involved in the delivery of the accomodations.

13. Additional Features Note Taker Network Interpreter Services Surveys
Self-Service Options for Students
Additional features of the Accommodate module include: note take network, interpreter services, surveys, and self service options for students.

14. Contact Information
Denise Giarrusso
Associate Director, Student Success
Student Support Services
Any questions about the Accommodate module can be addressed by Denise Giarrusso and her team.

15. Community

16. Community Student View
Community facilitates and encourages a student’s engagement with FSCJ’s student organizations. Key features of Community include involvement tracking, a portal for advisors to manage their organization and events, a centralized platform for students to search for organizations of interest, and a co-curricular transcript.

17. Associate Director, Student Success
Contact Information
Kerry Roth
Associate Director, Student Success
Student Engagement
Any questions about the Community module can be addressed by Kerry Roth and his team.

18. Career Services Manager
Local & national online job search
Mock interviews
Resume builder
Event management
External employer engagement
Student Employment

19. Associate Director, Student Success
Contact Information
Erica Mack
Associate Director, Student Success

20. We are briefly going to spend some time talking about Insight
We are briefly going to spend some time talking about Insight. Insight is where Academic Early Alerts will live as well as Ombudsman referrals.

21. Insight into Our Student’s Needs
Engage the college community in the academic success and overall well-being of each student.
Understand the impact and measure the results of our student success initiatives.
Proactively address at-risk students.
The Insight module includes an Early Alert System designed to…

22. Insight Reports Early Alert reports can be submitted for:
Academic Concerns
Financial Concerns (Ombudsman Escalations)
Navigating College Systems
Social/Adjustment Concerns

23. Submit a Report

24. Submit a Report
From your faculty homepage, click on the Courses tab at the top.

25. Submit a Report
2. Under Batch Options, Create an Early Alert Quick Report

26. Submit a Report

27. Early Intervention Begins
Lifecycle of an Early Alert Report
Close the Loop
Early Intervention Begins
Alert Received
Alert Initiated
Early Alert is an intervention system designed to:
identify
reach out
and provide support to students
A collaborative effort among faculty, staff, and students with the goal of increased student success and retention.

28. Progress Reports Replaces paper progress reports for Student Athletes
Opportunity to share information for all students
Accessible from anywhere via web link at anytime

29. Progress Reports vs Early Alert
Early Alerts
“Snapshot” in time
Specific to a concern(s) or challenge(s) a student is facing
Tracking student progress throughout the semester
Catalyst to begin process of outreach from Academic Success Coach
Can be requested by
Academic Success Coach
Report closed when concern is addressed or resolved

30. Progress Reports

31. Contact Information
Pamela Walker
Dean of Students

32. training.fscj.edu

33. Questions???
Any questions?