1. Test Coordinators Training (Required for DTCs & STCs)

2. Big Picture Objectives
Understand the roles and responsibilities of district and school test coordinators
Understand resources available to effectively train test administrators
Understand how to use the Test Administration Manual to understand requirements and ensure secure test administration and valid test results
Learn about additional resources and tools

3. Training Overview Training will cover the following topics:
Test Coordinator Roles & Responsibilities
Test Administrator Training
Accessibility Supports
Test Security
Smarter Balanced Administration
OAKS Online Science and Social Sciences Administration
ELPA21 Administration
-The purpose of these slides is to provide DTCS and STCS with a framework for unpacking the test administration manual and understanding how to use the manual to meet their roles and responsibilities. The training is organized into the following topical modules.
-Each training module is designed to take between 5 – 15 minutes to present.
Primary source: Test Administration Manual

4. Training Format Organized into short modules
Designed to be delivered to district and school staff
Focus on orienting test coordinators to the Test Administration Manual

5. OAKS System Components
Test Information Distribution Engine (TIDE)
Student demographic information collected
Student test settings entered
Test Delivery System (TDS):
TA Interface
Test sessions created
Students approved to test
_______________
Student Interface
Students log into tests
Students take tests
Online Reporting System
(ORS)
Test results reported
Item Tracking System (ITS)
Test questions created reviewed, and edited
Questions assembled into tests
Here’s an overview of Oregon’s online testing system—OAKS. The major online assessment components will continue with key improvements, some resulting from lessons learned during the Smarter Balanced Field Test.

6. District Test Coordinator (DTC)’s Role
Test administration and security training
Coordinate access to OAKS System and testing data
Coordinate testing logistics
Coordinate student testing options
Investigate and report any test improprieties to ODE
DTCs are responsible for the following activities:
--ensure that all district and school staff involved in state testing receive training in test administration and security
--coordinate and monitor which staff have access to the OAKS System and secure testing data. This involves setting up user accounts with appropriate levels of access
--coordinate school-imposed test windows, maintain secure storage and distribution of paper test materials, coordinate with network administrator/IT department to ensure technical requirements are met
--coordinate and monitor student test settings in TIDE, ensuring students have access to the correct test formats (e.g., extended, Braille) and accessibility options, and ordering Extended or Kindergarten tests
--investigate test improprieties and report to ODE, including follow-up action taken by district and ODE. This last aspect of the DTC’s role will be covered separately in Module 4: Test Security.
TAM, Section 1.4: User Roles

7. School Test Coordinator (STC)’s Role
Ensure all TAs in your school are trained
Ensure that all students in your school participate in required assessments
Coordinate testing logistics and school- imposed test windows for your school
Coordinate student testing options for students in your school
Support DTCs in investigating test improprieties
STCs are responsible for the following activities at the school level in support to the DTC:
--ensure that all school staff involved in state testing receive training in test administration and security, including aides, subs, and volunteers
--coordinate and monitor student test settings in TIDE, ensuring students have access to the correct test formats (e.g., extended, Braille) and accessibility options
--coordinate school-imposed test windows, maintain secure storage and distribution of paper test materials, coordinate with network administrator/IT department to ensure technical requirements are met
--support DTCS in investigating test improprieties
TAM, Section 1.4: User Roles

8. Ensuring All Staff Are Trained
Ensure that all STCs and TAs:
Receive annual training
Read and understand the Test Administration Manual
Sign assurance of test security form
Disseminate ODE-issued testing updates and alerts to staff involved in state testing
Respond to questions from staff using Regional Assessment support partners when necessary
TAM, Section 1.5: Training Requirements

9. Test Administrator (TA) Training: Reminder of Requirements
Module 2: TA Training
Module 3: Accessibility Supports
Module 4: Test Security
Module 5: Smarter Balanced
Module 6: OAKS Online Science and Social Sciences
Module 7: ELPA21
Required for all TAs
Required for TAs based on the test(s) they will administer
TAM, Section 1.5: Training Requirements

10. TA Training (cont’d) : Reminder of Requirements
In addition to Test Administration and Security Training, ensure that:
All Braille Interface TAs in your building receive additional ODE-provided training specific to configuring the Braille Interface
All Extended Assessment TAs in your building receive additional ODE-provided Qualified Trainer or Qualified Assessor training
All Kindergarten Assessment TAs in your building receive separate Kindergarten Assessment Training using ODE-provided modules.
TAM, Section 1.5: Training Requirements

11. Creating District and School Level User Accounts in TIDE
One “DTC” allowed per district, with multiple “District Level User” roles permitted
DTC creates district- and school-level accounts:
District Level Users
District Report Viewers
School Test Coordinators
School Report Viewers
Test Administrators
Test Technicians
TIDE User Guide

12. Student Test Options: Scenarios and Resources
Assigning embedded designated supports and accommodations in TIDE
Targeting students up to a higher grade level
Allowed for Smarter Balanced Math & ELA and OAKS Online Science & Social Sciences
Not allowed for KA, Extended, or ELPA21
OAM, Appendix A; TAM, Appendix B: Student Inclusion; TIDE User Guide

13. Student Test Options: Scenarios and Resources (Cont’d)
Managing test formats and restricting access
(Example: Extended vs. Online testing)
Managing retests
OAKS Online Science & Social Sciences
Grade 12 Smarter Balanced retest opportunity
Managing parent-requested exemptions
Smarter Balanced uses new HB 2655 opt-out process
Exemptions for all other assessments must be based on disability or religion
TAM, Section 5.3 Parent Requests for Exemption; TAM, Appendix B: Student Inclusion; TIDE User Guide

14. Essential Skills and Local Performance Assessment Manual: Reminder of Requirements
Essential Skills and Local Performance Assessment Manual posted on the Essential Skills homepage October 5th.
Required reading for DTCs; recommended resource for educators.
Note: Grade 12 opportunity on Smarter Balanced Assessment available for

15. Statewide Test Schedule
Smarter Balanced
Grades 3 – 8 2/9 – 6/10
High School 2/9 – 6/10
OAKS Online Science and Social Sciences 1/5 – 6/10
ELPA /2 – 4/12
Extended Assessment 2/18 – 4/28
Kindergarten Assessment 8/10 – 10/22
PSAT/NMSQT /14 or 10/28
NAEP 1/25 – 3/4
TAM, Appendix A: Statewide Test Schedule

16. School-Level Test Windows: Reminder of Requirements
Designed to ensure that testing occurs at the appropriate time in relation to student instruction
Provides districts and schools local flexibility to manage resources
For Smarter Balanced (grades 3 – 8 and 11) schools must wait until 66% of the school’s annual instructional days have been completed before testing (leaving an approximately 12-week test window)
TAM, Section 5.2: School-Level Test Windows

17. Managing School-Level Test Windows: Resources
District-level users may optionally set school-level test windows by grade and subject in TIDE
TDS will only list tests for TAs to include in a test session during that test’s school-level test window
Here is a mock-up of the new tool Please note that TIDE is still under development for , so this is not a final depiction
Recommended (but not required) to help districts ensure that the right tests are administered at the right time

18. Regional ESD Helpdesks:
Policy Contacts
Derek Brown, Interim Assistant Superintendent of Assessment & Accountability
Essential Skills Implementation
(503)
Holly Carter, Interim Director of Assessment
Test Security and Administration Policies
(503)
Jon Wiens, Manager of Accountability & Reporting
Accountability and Reporting
(503)
Beth LaDuca, NAEP State Coordinator
(503)
Brad Lenhardt, Monitoring, Assessment, & Accommodations Specialist
Accessibility & Accommodations
Alternate Assessment
(503)
Kathleen Vanderwall, Manager of Test Design
Test Development
(503)
Test Improprieties
Regional ESD Helpdesks:

19. Regional Support Structure
ODE will provide information through DTC listserv and Regional ESD helpdesks
Regional ESDs are the best source for assessment support
The state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD
Regional ESD contact information online

20. Related Reading Requirements by Role
User Role
Description
District Test Coordinator
Sections 1 – 14 of the TAM
Appendices A – F of TAM
The Oregon Accessibility Manual (OAM)
School Test Coordinator
Sections 1 – 12 of the TAM
Appendices A – F of the TAM
The OAM

21. Online Resources
ODE staff contact information:
Assessment & Accountability webpage:
Regional ESD Helpdesk contacts:
Test Administration Manual and Best Practices Guide:
Accommodations Manual and Webpage:
Extended Assessment Updates:
Extended Assessment Manual:
Promising Practices:
Training Modules:
Test Security Forms: