1. How materials get to the library shelves
Getting to:
How materials get to the library shelves
By Sherle Abramson-Bluhm
And Emily Campbell

2. Selectors become aware of materials that are available to purchase for library collections in many ways….
Vendor Databases or slip notifications
Review Journals
Even television….

3. Selector decides which materials in their subject areas are needed in the Library Collections

4. Selectors send requests to the Order Unit
By Selecting in an online database
By Sending an
By Forwarding publishers catalogs or vendor slips marked with selections

5. Using the data available to them,
the order unit retrieves a bibliographic record, usually from OCLC, saves it in ALEPH and places the order.
If no record can be found, a minimal one is created using a template.
Some orders are processed in Vendor databases and the records from the vendor are loaded into ALEPH with the order data attached

6. The Order unit mails Purchase Orders to the Appropriate vendor or uses a vendor online database

7. Order unit creates orders in ALEPH …
After determining the appropriate vendor and
ensuring all the required data is included and correct,
Order fields are filled in :
Location
Selector
Notes for patron notify or course reserves
Vendor
claim type and schedule
Budget
Price
Every order can have unique data in each area. The order unit averages about 3800 orders per month, including Slavic and Asian.
Vendor
price
location
Claim info
selector
notes

8. Items on order appear in Mirlyn ….
… and are available to place on hold

9. Shipments arrive everyday, from all over the world

10. Students unpack shipments and verify all items against the invoice

11. Shipments are distributed to staff in the receiving unit, who note them as arrived in aleph

12. Arriving Materials In ALEPH
The receiving unit received almost non-shelf ready items and another shelf-ready in

13. The status of each item displays in real time in MIRLYN, our public catalog

14. Some vendors provide shelf ready materials
These come out of the box, stamped and labeled and ready for the shelf
After they are noted as arrived in ALEPH and checked for quality and accuracy – these fast track to the shelves

15. Materials that need additional work - addition of bibliographic data, subject headings, call numbers - are forwarded to the appropriate unit
Materials that need a more complete record
Go to Description
Materials that Need Subjects and/or call numbers
Go to Classification

16. Labeling
Materials that are not shelf ready go to the Labeling Unit for stamping and spine labels

17. Materials are then dispersed to the individual libraries daily…
MUSIC
UGL
FVL
AAEL
MAP
Technical Services
BSTA
FINE
GRAD
SPEC
SCI
MUSM
TAUB

18. Patrons look in MIRLYN and requests the item using
Thanks for
watching
Brought to you by Technical Services

19. MUSIC : TAKE FIVE By Paul Desmond
With thanks to the Dave Brubeck Quartet