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Rotary District 9370 District Finances AG Training and POETS
Ladybrand – 17 March 2018
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AG Training For the AG portion of proceedings at ladybrand
District pays for registration and accommodation - for AG’s and Presenters Travel claim at R2.75 per km – for AG’s and Presenters
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POETS Registration fees – Clubs / Self
Accommodation allowance of R350 p/n Travel claim – R2,75 per km Applicable to Club Presidents Elect Assistant Governors Presenters
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CLAIM FORMS Claim forms for AG training and POETS (travel and accommodation) where applicable must be submitted To the district treasurer Within 30 days of the event concerned Forms are available at poets from treasurer or secretary
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Proposed Budget 2018 – 2019 For Approval
Rotary District 9370 District Finance Proposed Budget 2018 – 2019 For Approval
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DISTRICT FINANCES RI pays for most of the costs of the DG, but District also needs to contribute to travel and rotary events and some other costs District needs to cover costs related to DGE training, AG Training & Club Presidents Elect (Poets) Some AG’s incur travelling costs to cover the areas within the district District Committees also need to operate efficiently and Admin costs are always there
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BUDGET ASSUMPTIONS Accommodation allowance remains at R350 /night
Membership based on 1,630 members average (90 clubs) Travel re-imbursement is currently R 2.75 per km and stays at this level for the budget year. Accommodation allowance remains at R350 /night District Conference contribution based on a per member allocation of R65 per member - no change
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MEMBERSHIP ESTIMATE 1,630 (@ R 200 X 2)
Income MEMBERSHIP ESTIMATE 1,630 R 200 X 2) INCOME FROM INVESTMENT INCOME SPONSORSHIP / OTHER (Including refunds ex RI) TOTAL INCOME
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AdminISTRATION 2019 2018 Audit Fees 8 000 14 000
Bank Charges District Directories ***** District Office/ Sec Insurance District Council Meetings Club Runner/ GoToM/ Web/ App DG Selection Induction Dinner Other District Admin Costs
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COMMITTEES 2019 2018 District committee meetings and expenses
Club Extension Membership Public Image RI Focus Rotary Foundation Youth Other Prog’s and District Committees
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District Travel & Accom
District Governor DG Elect DG Nominee Assistant Governors Training Teams AG Training } POETS } Travel & Accom
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Rotary Events COSA DG International Travel GETS District Conference Total Rotary Events
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Total Expenses 2019 2018 Administration 183 500 200 500
Administration Prog’s and Committees District Travel & Accom Rotary Events TOTAL EXPENSES
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(is inclusive of the investment income)
BUDGET FOR THE YEAR INCOME EXPENSE Deficit for the year (Budgeted) (is inclusive of the investment income)
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DISTRICT DUES Proposed dues (2018/19) R 400 per annum
Current dues (2017/18) R 400 per annum Proposed dues (2018/19) R 400 per annum (R 200 in Jul 2018 and R 200 in Jan 2019 per active member) % Increase %
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Cost of Rotary Membership
ANNUAL FEES PAYABLE District Dues R 400 Rotary Africa Subs Estim R 320 (Electronic option cheaper - estimate R 230) RI dues $ 12.75) Approx. R 835 Direct Cost of Rotary Membership
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RI ANNUAL FEES 2018/19 2017/18 Semi- annual dues July $ 32.00 $ 30.00
2018/ /18 Semi- annual dues July $ $ 30.00 Council on Legislation $ $ Semi-annual dues Jan $ $ 30.00 TOTAL DOLLARS $ $ 61.50 W / Ave R $ Assumed Actual Rand Equivalent R R 790
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Administration bank accounts with Nedbank Signatory list to include:
DG/DGE/DT/DRFC/iPDG All funds except Youth Exchange Programme (YEP) to fall under District Treasurer YEP to report into finance committee Monthly reporting to Fincom
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WHERE TO PAY DUES Pay At District Dues D9370 Nedbank Limited
Rotary Africa Rotary Africa Nedbank Limited RI dues RI Account at HSBC – electronic At prevailing exchange rate RI Account at Nedbank – cheque/cash Full details in handouts Bank accounts are unchanged
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DISTRICT TREASURER Tony Swift Contact Details tony@chicory.co.za
RC KENTON ON SEA Contact Details
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THANK YOU
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DISCUSSION AND APPROVAL
QUESTIONS DISCUSSION AND APPROVAL
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