1. Rotary District 9370 District Finances AG Training and POETS
Ladybrand – 17 March 2018

2. AG Training For the AG portion of proceedings at ladybrand
District pays for registration and accommodation - for AG’s and Presenters
Travel claim at R2.75 per km – for AG’s and Presenters

3. POETS Registration fees – Clubs / Self
Accommodation allowance of R350 p/n
Travel claim – R2,75 per km
Applicable to
Club Presidents Elect
Assistant Governors
Presenters

4. CLAIM FORMS
Claim forms for AG training and POETS (travel and accommodation) where applicable must be submitted
To the district treasurer
Within 30 days of the event concerned
Forms are available at poets from treasurer or secretary

5. Proposed Budget 2018 – 2019 For Approval
Rotary District 9370
District Finance
Proposed Budget 2018 – 2019 For Approval

6. DISTRICT FINANCES
RI pays for most of the costs of the DG, but District also needs to contribute to travel and rotary events and some other costs
District needs to cover costs related to DGE training, AG Training & Club Presidents Elect (Poets)
Some AG’s incur travelling costs to cover the areas within the district
District Committees also need to operate efficiently and Admin costs are always there

7. BUDGET ASSUMPTIONS Accommodation allowance remains at R350 /night
Membership based on 1,630 members average
(90 clubs)
Travel re-imbursement is currently R 2.75 per km and stays at this level for the budget year.
Accommodation allowance remains at R350 /night
District Conference contribution based on a per member allocation of R65 per member - no change

8. MEMBERSHIP ESTIMATE 1,630 (@ R 200 X 2)
Income
MEMBERSHIP ESTIMATE 1,630 R 200 X 2)
INCOME FROM
INVESTMENT INCOME
SPONSORSHIP / OTHER
(Including refunds ex RI)
TOTAL INCOME

9. AdminISTRATION 2019 2018 Audit Fees 8 000 14 000
Bank Charges
District Directories *****
District Office/ Sec
Insurance
District Council Meetings
Club Runner/ GoToM/ Web/ App
DG Selection
Induction Dinner
Other
District Admin Costs

10. COMMITTEES 2019 2018 District committee meetings and expenses
Club Extension
Membership
Public Image
RI Focus
Rotary Foundation
Youth
Other
Prog’s and District Committees

11. District Travel & Accom
District Governor
DG Elect
DG Nominee
Assistant Governors
Training Teams
AG Training }
POETS }
Travel & Accom

12. Rotary Events
COSA
DG International Travel
GETS
District Conference
Total Rotary Events

13. Total Expenses 2019 2018 Administration 183 500 200 500
Administration
Prog’s and Committees
District Travel & Accom
Rotary Events
TOTAL EXPENSES

14. (is inclusive of the investment income)
BUDGET FOR THE YEAR
INCOME
EXPENSE
Deficit for the year
(Budgeted)
(is inclusive of the investment income)

15. DISTRICT DUES Proposed dues (2018/19) R 400 per annum
Current dues (2017/18) R 400 per annum
Proposed dues (2018/19) R 400 per annum
(R 200 in Jul 2018 and R 200 in Jan 2019
per active member)
% Increase %

16. Cost of Rotary Membership
ANNUAL FEES PAYABLE
District Dues R 400
Rotary Africa Subs Estim R 320
(Electronic option cheaper - estimate R 230)
RI dues $ 12.75) Approx. R 835
Direct
Cost of Rotary Membership

17. RI ANNUAL FEES 2018/19 2017/18 Semi- annual dues July $ 32.00 $ 30.00
2018/ /18
Semi- annual dues July $ $ 30.00
Council on Legislation $ $
Semi-annual dues Jan $ $ 30.00
TOTAL DOLLARS $ $ 61.50
W / Ave R $
Assumed Actual
Rand Equivalent R R 790

18. Administration bank accounts with Nedbank Signatory list to include:
DG/DGE/DT/DRFC/iPDG
All funds except Youth Exchange Programme (YEP) to fall under District Treasurer
YEP to report into finance committee
Monthly reporting to Fincom

19. WHERE TO PAY DUES Pay At District Dues D9370 Nedbank Limited
Rotary Africa Rotary Africa Nedbank Limited
RI dues RI Account at HSBC – electronic
At prevailing exchange rate RI Account at Nedbank – cheque/cash
Full details in handouts Bank accounts are unchanged

20. DISTRICT TREASURER Tony Swift Contact Details tony@chicory.co.za
RC KENTON ON SEA
Contact Details

21. THANK YOU

22. DISCUSSION AND APPROVAL
QUESTIONS
DISCUSSION AND APPROVAL