1. Clinical Trials Website Redesign
Anna Doyle and Kim Sprenger
Thursday, September 27, 2018

2. Meet our team Michele Countryman Heath Davis Bob Domsic Anna Doyle
Clinical trials website redesign project core team members
Michele Countryman
Subject Matter Expert (IRB)
Heath Davis
Project Manager
Bob Domsic
Technical Lead
Anna Doyle
Technical Lead
Cena Jones-Bitterman
Subject Matter Expert (HCCC)
Kim Sprenger
Subject Matter Expert (ICTS/CRU)

3. Starting point Manually added information Cannot search or filter
Look back on the current clinical research website
Manually added information
Cannot search or filter
Hard to find
Information varied
Old information

4. Project purpose
How can we make this website better and more efficient?
Replace Clinical Research website at The University of Iowa
Charge from Executive sponsors 
Recruit more clinical research subjects 
In support of the Healthcare Strategic Plan & University of Iowa Institutional goals
Improve effectiveness and efficiency of the website
Automate the publishing process 
Create one spot for all clinical studies
Create consistent messaging and template for all studies

5. Project steps This is a phased project. Currently on Phase I. Steps:
Steps we have taken so far in this project.
This is a phased project. Currently on Phase I. 
Steps:
Discovery at the University of Iowa
Reviewed top 50 research institution's clinical research websites 
Interviews with four exemplar institutions
Share this process
Design based on requirements and constraints
Community review of wireframes
Testing development website
Internal education* 
Website deployment

6. Process Former Process New Process Submit study to IRB
How to get your study information onto the website.
Former Process
New Process
Submit study to IRB
Type up advertising information
Send modification to IRB for approval
Contacts a source
Source contact Kim
Kim contacts Anna
Anna submits a website edit through Bugzilla
Web editor makes change on website
Submit study to IRB
Within the IRB select option to publish to UI Health Care Clinical Research Study website
*Can edit current studies with data map information

7. Workflow Visualization
Submit Study to IRB R
Option: 
"Publish to Clinical Research Website' R
IRB-01 or WIRB?
Require ROC in Epic?
YES
YES NO
Not Eligible NO NO
Not Eligible
Not Eligible R
Research Team
CT.Gov Data
Added  A
YES
Automated A
HawkIRB API passes Study info to Website A
NCT#
Available?
Study Created on Clinical Research Website A
REDCap project created for 
 "I'm Interested"  A NO
Study Web Page Published A
Status:
'Open to Accrual'?
Study Web Page Un-Published A
Status:
Closed'?
Study Web Page Deleted A
YES NO
YES
Discuss the difference if there isn't an NCT number

8. Website demonstration
Let’s go through the site to show you examples.
This is the development site. Does not contain the branding or design elements yet.
View the site
Show couple examples of studies (variation, 1 cancer, 1 without a lot of information)
Studies to show
COPDGene
= cancer study, bone sarcomas in adults

9. User testing feedback "The search is really easy to use"
Some common comments we have gotten from users so far.
"The search is really easy to use"
"The titles are hard to understand. I would skip these"
"I wouldn't go further because there is no description"
"Loved the FAQs"
"Very technical. A normal person can't understand this"
"Would expect to give health information after I'm Interested"
"Not sure if adolescents are children or adults"
"I like the icons"

10. How to make it better Review your studies
You have the power to make your studies better for the public.
Review your studies
Go into the IRB and update this information
Utilize the data map to make changes in the right spot
Use lay language
Add descriptions
Add NCT in correct format
NCT

11. How to make it better Field Label Source Notes Study Title
Hawk IRB/CT.gov
Pulled from Hawk IRB public title field. If empty, title is pulled from CT.gov brief title field if the study has a valid NCT number in Hawk IRB.
Selection made in ROC.2
Holden Comprehensive Cancer Center Header
Hawk IRB
Pulled from HCCC resources used field.
V.22
Overview
CT.gov
Pulled form CT.gov detailed description field first, otherwise the brief summary is used. 
Study description from CT.gov
IRB Number
Pulled from Hawk IRB ID number field.
Assigned upon submission to HSO/IRB.
NCT Number
Only available for studies registered in CT.gov. Can only be used if information from Hawk IRB is valid. NCT
CT.gov VII.B.1.b
Study Status (Open/Closed)
Pulled from project status field.
Assigned based upon study status
Study Type
Pulled from study type field.
Primary Purpose
Only available for studies registered in CT.gov. Can only be used if information from Hawk IRB is valid.
Study Phase
Pulled from the phase field.

12. How to make it better Field Label Source Notes Cancer Study Hawk IRB
Pulled from HCCC resources used field.
Compensation Available
Pulled from compensation field.
VII.E.9 (yes or no only)
Principal Investigator Name
Pulled form principalinvestigator.firstname and principalinvestigator.lastname fields.
II.1
Principal Investigator Department/Unit
Pulled from principalinvestigator.department field.
Pulled from identity management
Principal Investigator Hawk ID
Information is hidden. Used for REST API and data associations.
Principal Investigator University ID
Study Contact Name
Information is hidden. Used to populate the I'm Interested contact information.
II.5
Study Contact
Study Contact Phone Number

13. How to make it better Field Label Source Notes Eligibility: Adults
Hawk IRB
Based on provided adult age range.
Age range(s) VI.1, VI.2, VI.3, VI.6, VI.7, VI.8
Eligibility: Kids
Based on provided pediatric age range.
Eligibility: Males
Pulled from study gender males.
Gender(s) VI.4, VI.5, VI.9, VI.10
Eligibility: Females
Pulled from study gender females.
Healthy Volunteers
CT.gov
Pulled from eligibility healthy_volunteers. Only available for studies registered in CT.gov. Can only be used if information from hawk IRB is valid. 
I'm Interested
Custom Built
Sends users to a study specific project for subjects to provide info in a secue manner.
Share Study via
Allows users to share that specific study through .
Share Study via Facebook
Allows users to share that specific study through Facebook and display correct information.
Share Study via Twitter
Allows users to share that specific study through Twitter and display correct information.
Last Updated
Provides last updated date.

14. Thank You
Questions
Can always me