1. Shelter Cash-Based Intervention in Burundi S-NFI Emergency and Returnee Response

2. Cash for construction materials
CASH ACTIVITIES IMPLEMENTED IN BURUNDI
Cash for Rent
Cash for (daily) work
Cash for (unit of) work
Cash for construction materials
Cash for transport (Return)
Cash for transport of materials

3. Bank Transfers Organization staff direct transfer Post Office
CASH TRANSFER OPTIONS AVAILABLE IN BURUNDI
Post Office
Organization staff direct transfer
Phone transfer (Mpesa System)
Bank Transfers

4. HISTORY OF IOM CBI MODALITIES
Before 2016
Cash for Work
Post Office  direct withdrawal
IOM staff direct transfer
2017
No CBI-related activity
1st quarter of
2018
Rental/Hosting support
Manual bank transfer on site  Direct withdrawal
Ongoing
Cash for Work + Rental/Hosting Support
Electronic bank transfer at the local bank branch  Direct withdrawal
Electronic bank transfer on site  Direct withdrawal

5. Security  IOM staff at risk while transporting large amounts of cash
Transparency  Electronic system easy to track transactions
Protection of beneficiaries  Anonymous withdrawal inside the bank branch
Release of responsibility from organization staff  Cash does not go through IOM staff accounts
WHY BANK TRANSFER?
®IOM. March Verification of landlord and IDP ID for rental support. Manual bank transfer at an IDP site.

6. CASH CYCLE M&E activities DISTRIBUTION
Bank and Organization coordination of the distribution
Field implementation of activities
(Beneficiary selection)
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
CASH CYCLE

7. 1 Definition of Cash Transfer System, adapted to the Burundi context
1. Analysis of transfer options in the country
 IOM Procurement and Finance Team
2. Meeting with potential service providers
 IOM Procurement and Finance Team, in collaboration with Programme Unit
3. Agreement with final service provider
*IOM BURUNDI: Electronic Bank System, payment of 5% fees on global transfers
*Data Protection agreement included in the Contract
4. Creation of Vendor Account
 Finance IOM Team
Manual Bank Transfer:
The bank goes to field with the list and directly withdraws the money from IOM’s account to the beneficiaries (less than 3% fees, more problems for transparency and monitoring of transactions)
Electronic Bank Transfer:
The bank, with the beneficiary list (including amounts to be transferred), creates a bank account for the beneficiary head of household, where money will be transferred from the IOM bank account before the cash distribution  Direct monitoring with the bank is possible, tracking of activities and avoiding duplication of beneficiaries, etc.

8. Definition of Cash Transfer System, adapted to the context2
Definition of Cash Transfer System, adapted to the context
ID Campaigns
Definition of strategy, including local authorities and the community
1. Definition of cash type
Programme Unit
2. Meeting with local authorities to explain the procedure and the beneficiary selection criteria
 Programme Unit
3. Community meeting, presentation of the project, activities and beneficiary selection criteria
 Programme Unit with focal points
* IOM Burundi is including a minimum of 20% of host community members in its interventions
4. Selection of beneficiaries with local representatives / Verification of the lists / Public validation / Administration stamp
Rental Support in Rural Areas
$11 per month
3 months: Emergency
6 months: Returnees
Cash for Work
$5 per day
$75 adobe wall and wood structure 30m2
Cash for construction materials
$10 per adobe wall reparing material
Cash for transport (Return)
$2.5 per household
Important activities to include:
Selection of community focal points (paid through CfW)
Market assessment: Salaries, material prices, housing prices, etc.
Definition of amounts to be paid and duration of the activity

9. 3 Field implementation of activities: Beneficiary selection
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
Field implementation of activities: Beneficiary selection
CASH FOR RENTAL
1. Beneficiary home visit
Programme Unit with focal points
* Check on habitability, including latrine and distance to water sources
2. Signature of hosting agreements or rental contracts
 Programme Unit with focal points
* IOM supervises the procedure as witness of the document’s signature
* 50% of the payment is for the landlord and another 50% of the payment is for the beneficiary household
3. Creation of beneficiary list in bank format
 Programme Unit
* Bank format must include the following minimum information:
Head of household name and surname, ID number, amount to be paid, location, date and place of distribution

10. 3 Field implementation of activities: Beneficiary selection
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
Field implementation of activities: Beneficiary selection
OTHER CASH MODALITIES
1. Structural assessment of shelters to be assisted (if applicable)
 Programme Unit with focal points
* Definition of needs: Labour or/and construction local materials
2. Definition of amounts to be paid and system of payment
 Programme Unit
* Payment after the work is finalized / Exception: digging of latrines and transport for return
3. Creation of construction teams and local recruitment of construction leaders (if applicable)
 Programme Unit in coordination with local representatives
* Training of construction teams: IOM Burundi requires a minimum of 65% female participation
4. Beginning of activities
 Supervision by IOM staff and focal points
5. Creation of beneficiary List on bank format
Bank format must include minimum information of:
Head of household name and surname, ID number, amount to be paid, location, date and place of distribution

11. 4 Bank and Organization coordination of the distribution
Field Implementation of activities
(Beneficiary selection)
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
Bank and Organization coordination of the distribution
1.S-NFI Unit share beneficiary list with IOM’s finance team
*IOM’s finance team will do the final supervision and approval of the list format and bank requirements
2. Beneficiary list shared with the bank
 IOM’s finance team
* 3 days before distribution in case of Branch distribution
* 1 week in case of community site distribution
3. Definition of distribution site and date
 IOM’s finance team and bank
*It depends on distance from the community to the bank and the branches available in the zone
Bank internal activities
Green light on beneficiary list
 Bank HQ
Bank HQ informs bank branch about the activity
Creation of beneficiaries’ bank accounts
 Bank Provincial Branch
Transfer of individual amounts to the beneficiaries’ accounts from IOM account

12. 5
Bank and Organization coordination of the distribution
Field Implementation of activities
(Beneficiary selection)
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
DISTRIBUTION
1. Community informed about date and location of the distributions, including documents needed  Programme Unit with focal points
2. Distribution of Cash
 Bank Provincial Branch
*Minimum of one program and one IOM finance staff deployed to the field to address complaints and monitor the procedure
Bank internal activities
Deployment of bank agents (trained) for distribution
All amounts available in cash at the distribution site
Security measures in place
Electronic system in place
Paper copy of list of beneficiaries

13. 5 Monitoring and Evaluation 1. Internal monitoring of payments
DISTRIBUTION
Bank and Organization coordination of the distribution
Field Implementation of activities
(Beneficiary selection)
Definition of strategy, including local authorities and the community
Definition of Cash Transfer System, adapted to the context
Monitoring and Evaluation
1. Internal monitoring of payments
 Programme Unit to Finance Unit
2. Satisfaction survey, conducted during distributions
 Programme Unit and Focal points
3. Post-Distribution Monitoring (PDM)
If needed, case of Hosting/Rental Support:
4. Door-to-Door monthly monitoring visits and restart from 4th Phase
Bank reporting to IOM
Justification documents for bank transaction
Bank statement on IOM account

14. from January to August 2018 // Estimation by December 2018
Cash Transfers
from January to August // Estimation by December 2018
Type of CBI Activity
Beneficiaries
Transaction
Rental/Hosting Support
924 HH
1,848 transfers
2,553 HH
11,146 transfers
Cash for Work
1,510 individuals
1,510 transfers
3,045 individuals
3,045 transfers
Construction trainings including Cash Grants
128 trainings
256 transfers
280 trainings
560 transfers
Cash for Transport (Return)
434 HH
434 transfers
Cash for Transport (Materials)
159 HH x 3 trips
159 transfers
4,207 transfers
15,344 transfers
Total number of beneficiaries (estimated) for 2018
35,000 individuals
Total budget dedicated to Shelter CBI (estimated) for 2018
270,000 USD
*Cash for Transport beneficiaries are not included to avoid duplication, as they are part of the rental and cash for work programs
*Average family size in Burundi is 5 people

15. Site vs. Bank Branch Payment
®IOM. March Bank agents paying a beneficiary, supervisión by IOM staff. Manual Bank transfer at an IDP site.
®IOM. August Organization of the cash distribution. Electronic transfer at the Province Bank Branch.

16. Lessons Learned + Unexpected results
Challenges
Lessons Learned + Unexpected results
Through the bank approach, the dignity and protection of the beneficiaries is improved
Financial procedures more transparent
Cash transfer for rehabilitation programmes has become a new shelter construction programme  Beneficiaries decide, with minor support, to rebuild the whole shelter
Rental/Hosting support is a source of income not only for the beneficiary but also for the hosting family or landlord  Reverting part of the income to the host community
Empowerment of women through the Cash for Work programmes  They are participating in the income of the family
Cash as a community cohesion and reintegration tool  Not giving cash to individuals; the cash is conditioned to a group activity or agreement.
Link it to Reintegration and Resilience  Transition
Communication campaigns: Value of money, objectives …
Bank communication procedures
Security during field distributions
Monitoring and Evaluations tools
ID cards
Avoid any type of abuse by other actors in the community

17. Recommendations Encourage women to participate in the CBI
Incorporate Finance and Procurement team in all the phases of the implementation
Agree with the bank on the sites and fees  Share SOP
Always deploy a finance staff member during cash distributions