1. Conducting Effective Meetings

2. Four phases of meetings
Phase 1: Planning
Phase 2: Setup
Phase 3: Running the meeting
Phase 4: Follow-up 2

3. Phase 1: Planning Decide the goal of the meeting Do your homework
Decide who needs to be there
Plan with others
Good agendas count 3

4. Phase 2: Setting up the meeting
Start and end on time
Sign them in
Have adequate space
Build in social time
Regular meeting cycles are good 4

5. Phase 3: Running the Meeting
Do introductions
Get agreement on the agenda and rules
Keep the discussion on track
Watch the time
Summarize what you hear
Encourage participation
Use the power of your position wisely
Develop new leaders by rotating facilitators 5

6. Phase 4: Follow-up Gather feedback from the group Make follow-up calls
Summarize the meeting 6