1. Plan
Collaborate
Deliver
Breakout 3 - Outcome Project WIKI Management: Working to Improve Data Accessibility

2. Contents Slides 3-4: Breakout intro slides used at CSS
Slide 5: Topics to prompt discussion – with high level outcomes
Slide 6: WIKI Audience considerations
Slide 7: Challenges of the WIKI
Slide 8: Recommendations

3. PhUSE Team Tools: Teamwork Sites (Private) & Project WIKIs (Public)
What information needs to be shared on Project WIKI
Project WIKI organization/indexing information
“Living White Papers” on Project WIKIs
Core Team access to Teamwork sites – Needed?
Concerns & challenges with current tools (Teamwork site & WIKI)

4. What information needs to be shared on Project WIKI?
Considerations
New PhUSE members finding information about project & co-lead contact information
Ability to easily tell what the group is currently working on (e.g., meeting minutes)

5. Topics used to prompt discussion – details in following slides
CSS 2018 Nonclinical topics Breakout 3 Project WIKI management – Discussion Outcomes
Topics used to prompt discussion – details in following slides
Is WIKI the right platform?
General outcome: with some improvement, it’s OK – it is what we have available.
How to facts and training for WIKI
General outcome: no one wants to do a lot of training to find information
Pros/Cons
Challenges discussed
Wiki vs PhUSE Website vs Teamwork sites
Generally:
project teams decide if they want to add use of Teamwork. Some see it as duplication.
“Where am I?” issues between Wiki and Website were common experiences

6. CSS 2018 Nonclinical topics Breakout 3 Project WIKI management – Discussion Outcomes
Audience of the NCT WIKI – why do they visit?
Looking for information
Want to join a working group or project
Already in a project, so adding/reading content
Want to add a comment or ask a question
Audience of the NCT WIKI – what do they think?
“Public customers” of WIKI probably don’t care “how we work” among the projects
Working documents, minutes, etc. are not that useful to them.
Forum/FAQ customers need quick turn-around of Questions.
Generally folks in the room felt this is satisfied well.

7. CSS 2018 Nonclinical topics Breakout 3 Project WIKI management – Discussion Outcomes
Challenges of the WIKI
“Stuff I’m looking for is 5 levels into the WIKI.”
No good index of content
“Where am I” issues: “Am I on the WIKI or the PhUSE Website?”
Sending colleagues, with a question, to the right place in the WIKI is hard
“I can’t get back to where I was.”
Can’t add multiple files at once; limited file sizes

8. CSS 2018 Nonclinical topics Breakout 3 Project WIKI management – Discussion Outcomes
Recommendations
TEAMSITE is better for meeting minutes – not necessary for WIKI
To find things more easily: navigation and design improvements needed
Consistency helps
Assure final key deliverables are separately presented: not mixed in with working content (i.e: in the middle of the project page)
Have a clear “Landing” page for the project, designed to be most useful to PUBLIC visitors