1. UMBC PeopleSoft 9.2-based P-card Transaction Log Management Advisory Services

2. Agenda Introduction Exemption request (Section 12.02)
Transaction Log Navigation
Questions SQ

3. UMBC Exemption Request (Section 12.02)
Section of the GAD P-card User’s Manual provides that every transaction must be recorded monthly on a Cardholder Activity Log.
UMBC requested that cardholders be permitted to use monthly P-card activity reports from PeopleSoft in lieu of a separate paper log.
PS-based log satisfies GAD requirements for a transaction log.
Request based on electronic log implementation at other USM institution (Towson, CP)
GAD stands for Maryland General Accounting Division.

4. PS 8.9

5. PS 9.2-NEW
Employee ID/Name search function for those that serve as proxies for multiple card holders.
FY’s and Accounting Periods are pre-populated. Accounting periods follow US Bank transaction periods.

6. P-card Reallocation Screen
Descriptions do not go here!
Description field is 60 characters max.

7. Navigation

8. SQ

9. Create a new control ID.

10. Select a Run Control ID or Add A New Value
What is a Run Control ID?
When running a report, you must enter the parameters from which the report will be run, and eventually display data for you to view. To aid in running reports, PeopleSoft created a means to allow the user to save search parameters so he/she does not have to perform the same steps each time the same report is requested. Run Control ID's are how PeopleSoft identifies saved search parameters for reports.

11. 1. Choose P-card report type – Cardholder Transaction LOG
2.Choose current period or choose FY and Accounting Period

14. Run report
Go to process monitor

15. Editable colums: Description, Fund, Program, Dept, Account, Project, Activity

16. Closing Notes All cardholders now have access.
Descriptions MUST be added before accounting period closes (usually 20th of following month.)
MAS advises updating descriptions/chart-strings as transactions post.
PS Reallocation report NOT REQUIRED if using online log.
PS-based log is voluntary at this time.
Contact MAS with questions- x56257
MAS advises entering purchase description as you go.