1. Business Continuity Planning Overview
Library Leadership Team
July 19, 2018

2. Basic Principles
Identify broad critical functions of the University Libraries and their level of criticality
How we prepare to carry out these functions in the event of a disaster or with diminished resources
Develop list of action items to help us prepare for such an event

3. Process
Originally assigned to a BCP group but with the volume of information, that became too unwieldy
Teri and Chris decided the best approach would be to populate the BCP in a draft form for University Libraries, tweak with additional input, then let other branches use as a template as they develop their own
Used the College of Business and CCIT plans as models
Information is placed into “Clemson Ready,” a Kuali business planning application:

4. Critical Functions
Not meant to be exhaustive list of all services, but grouped in broad categories for the Libraries as a whole
Modeled on some of the critical functions of CCIT and College of Business
Levels of criticality assigned but needs further discussion

5. Critical Functions Administration of Libraries (1) Access to space (1)
Building safety/security (1)
Payroll (1)
Access to online resources (2)
Access to physical collections (2)
Human Resources (2)
Financials (2)
Marketing and communications (2)
TPR/FAS (2)
Research (2)
Instruction (3)
Donor relations (deferrable)

6. Information Technology
Defining CCIT-supported applications we depend on to do business
Defining Libraries-supported applications
Server ecosystem, backups, workstation support
How to restart (purchasing new equipment, setting up workstations in alternate locations, etc.)

7. Key Resources
Identifying key people who will be involved in activation of the BCP
Identifying list of employees who can perform their work from home
Listing contacts outside of the Libraries who will need to be notified shortly after an event
List of stakeholders, such as vendors, who need to be notified
Upload key documents needed during activation of BCP, such as the Libraries’ Disaster Plan

8. Next Steps
Review critical functions and levels of criticality – assign some of the functions for others to review and provide more complete information
Consider action items and documents to add that will assist the Libraries in preparing for an event
Unit Heads – Develop list of employees who could perform their work fully or partially from home
Chair – review and recommend action items for Faculty Preparedness

9. Longer Term
Provide template to key contacts at branch locations and charge with completing BCP for their area
Implement a continuous improvement process for the BCP so it remains updated at regular intervals – identify responsible parties
BCP activation testing – simulation of an event that would trigger the BCP and assess the Libraries’ response