1. DDD OBJECTIVE ASSESSMENT PROCESS
OAP Training
Summer 2010

2. AGENDA Introduction to the Objective Assessment Process (OAP)
Activities Association with Completion of the ICAP
Role of the Service Coordinator
Gathering Information
Completing the ICAP Assessment Tool
Reporting the Results of an ICAP
Completing the ICAP profiles

3. DESIGNING AN IPP Focus of Specialized DD Services
Focus of Non-Specialized Services
Role of the IPP team
Outcomes, Strengths, and Needs
Implementing and monitoring the plan

4. ACTIVITIES Participate in the training
Determine that an ICAP is necessary
Review Documentation
Schedule and conduct interviews
Complete the ICAP booklet based on information from interviews and documentation
Submit copy to Division of Developmental Disabilities for scoring and calculating funding amount
Complete ICAP profiles
Discuss results at Individual and Family meeting
Facilitate the IPP meeting

5. DETERMINING ICAP IS NEEDED
Biennial Assessment
Even years for those born in even years
Odd years for those born in odd years
Two years after the date of last ICAP
Entering Services
Priority One
Graduation
Special Allocation of Funds

6. ADVOCACY ROLE OF SERVICE COORDINATOR

7. ROLE OF THE SERVICE COORDINATOR IN COMPLETION OF THE ICAP
Maintaining an Objective Perspective
Reviewing Evidence to Determine Ratings
Making a Determination when Evidence Differs from Experience
Accepting Responsibility for Reporting Results

8. INFORMANT GUIDELINES Each informant interviewed individually
One informant from each setting
At least 6 months of regular contact with individual
One informant must be the individual seeking services

9. INTERVIEWING Setting up the interview Prepare Yourself Mentally
Prepare your notes
Schedule a time
Determine the setting
Prepare Yourself Mentally
Beware of Bias
Pre-conceived ideas about the individual
Drawing conclusion based on own experiences
Asking questions based on own perspective
Possible conflict of interest

10. INTERVIEWING (cont) Conducting the Interview Have material ready
Two copies of ICAP
The Training manual
Seat self across from the informant
Explain your purpose
Consider your posture
Be aware of your own personal impact
Concentrate on Eye Contact
Be aware of your mannerisms

11. INTERVIEWING (cont) Maintaining the tempo of the interview
Pace the speaker
Allow Wait time
Focus on what is pertinent
Engage in attending behaviors
Ask open questions with minimal encourages
Seek Clarification
Paraphrase
Summarize

12. INTERVIEWING (cont) Closing the Interview Leave a good impression
Thank the informant
Explain what comes next

13. SUPPORTING DOCUMENTATION
Reviewing helps you to:
Best manage your time in the interview
Clarify information obtained in the interview
Increase confidence when scoring the ICAP
Biennial ICAPs
The individuals most current IPP and any addenda
Current Assessments
Annual physical report
Medications, dosages currently taking
Copies of incident reports in the past 30 days
Habilitation programs including behavior support plans

14. SUPPORTING DOCUMENTATION
Priority One or Graduate of Individual CURRENTLY receiving services
Current IPP and all addenda
Current Assessments
Annual physical
Medications, dosages currently taking
Incident reports within past 30 days
Habilitation programs including Behavior Support Plans

15. SUPPORTING DOCUMENTATION
Priority One or Graduate for person NEW to Services
Psychological Report
Health and medical records
Medication history
Social/legal history
Reports from other sources: school, Protective Services, Regional Center, agencies providing supports through private pay
IEP if applicable