1. Hiring for Youth Programs

2. Today’s Agenda Overview of UO Employee Categories Pay Considerations
Background Checks

3. Employee Categories

4. Employee Categories Classified Officer of Administration Faculty
Student Employees
Graduate Employees

5. Classified Employees Types: Ongoing Limited Duration
Temporary-Classified
Temporary-Non Regular
Less regularly used: Seasonal, Intermittent, Academic Year
SEIU Collective Bargaining Agreement
All except temporary: hired via MyTrack
Temporary: Request to Hire and PRF

6. Officer of Administration
Types:
Ongoing
Interim
OA Policies and Procedures
OA Position and Pay Actions
Hired via MyTrack
Direct Appointments allowed in certain circumstances

7. Faculty Types: Tenure Track United Academics CBA Office of the Provost
Hired via IHP Process
Non-Tenure Track
Career
Research
Pro Tem
United Academics CBA
Office of the Provost
Hired via MyTrack
Pro Tem can be via Pools
Temporary Faculty (<6 weeks and <$3,000) may be appointed via PRF process

8. Student Employees Postings managed by Career Center
Handshake
Must be posted there if using Federal Work Study funds
Policies and Procedures managed by Human Resources
Hiring paperwork submitted directly to Payroll 
SEF Packet

9. Student Employees cont.
Most commonly paid as hourly employees
Student Wage Rates published online
Be aware of minimum wage differences if outside Eugene
Can be paid via stipend
Requires special approval
Work cannot be paid via stipend over hourly for convenience
Ensure work is undergraduate level

10. Graduate Employees
Employment includes pay, health insurance, and tuition waiver
Represented by GTFF Union
Limited to .49FTE across ALL positions
Postings managed by Graduate School
If graduate student is performing graduate level work at graduate level pay, may need to be a GE Appointment

11. Non-Employee Categories
Independent Contractors VS Employees
Need to check for UO Employment
Volunteers VS Employees
BOLI Guidance on Employees who Volunteer

12. Pay Considerations

13. Oregon Minimum Wage

14. Oregon Equal Pay Act https://www. oregon

15. Time is of the essence
Ensure you know what work is being performed and rates requested
HR can help you define appropriate employee type
Work with HR and Payroll staff to secure any necessary approvals prior to your event
Be aware of rules regarding final paychecks

16. Questions along the way?
We’re here to help!
Phone:

17. Even more questions? Topic Unit Who Email/Phone Student Hire Packets
Payroll
Austin Doerksen
Student Employment Policy Exceptions HR
Jenna Rakes
Graduate Employees
Peter Fehrs
Background Checks
Ryan McBride

18. Background Checks

19. To submit a background check request, go to our website 
( and click “Submit a Request” 

20. You can also submit background check requests directly
You can also submit background check requests directly* to
The request must contain the following information:
     Applicant’s First Name:
     Applicant’s Last Name:
     Applicant’s  
     Department Contact Name:
     Department Contact
     Purpose of request: (volunteer, student employment, graduate employment, temp classified hire)
*Note: If you are submitting multiple requests, you can submit one with the necessary information for all applicants.

21. The applicants will receive an from Risk Mitigation Services with a secure link to complete their online authorization.

22. The department contact listed on the request will receive the following when the background check has cleared:
McBride, Ryan

23. If a background check reveals any convictions (findings), HR will coordinate with the respective VP to obtain the required approval.  
Once VP approval is received, the department contact will receive the automated “clear” .
If a VP elects to decline the request, HR will contact the applicant and notify the department contact.