1. Briana Triplett, Contracting Officer
The Department of Procurement (the “DOP”) on behalf of the Department of Watershed Management FC-10244, Annual Contract for Stormwater Upgrade and Repair Services
Good morning! How is everyone today? Great! Glad you could make it.
My name is Briana Triplett, Contracting Officer in the Department of Procurement. On behalf of the Departments of Procurement and Watershed Management welcome to the Pre-Bid Conference for FC-10244, Annual Contract for Stormwater Upgrade and Repair Services.
If you haven’t already, please remember to sign the sign-in sheet before you leave. The sign-in sheet will be posted at the City’s procurement website this afternoon along with this PowerPoint presentation.
Presentation Made By:
Briana Triplett, Contracting Officer
Thursday, February 1, 2018
55 Trinity Avenue, S.W. City Hall South
Time 10:00 a.m.

2. FC-10244, Annual Contract for Stormwater Upgrade and Repair Services
Welcome and Introductions
Ms. Briana Triplett, Contracting Officer
Ethics Office
Mr. Carlos Santiago, Deputy Ethics Officer
Office of Enterprise Risk Management
Mr. Navarone Dozier, Risk Management Analyst
Office of Contract Compliance
Mr. Bruce Bell, Senior Contract Compliance Manager
Department of Watershed Management
Ms. Joi Crawley (Linear Infrastructure Project Manager) & Mr. William Douty (Watershed Manager II)
Closing: Department of Procurement
At this time I’d like for the head table to introduce themselves. Again, my name is Briana Triplett and I am the Contracting Officer for this procurement – FC-10244, Annual Contract for Stormwater Upgrade and Repair Services

3. Be Mindful of… Prohibited Contacts
Non-Authoritative Statements
Last Date for Addendum Questions:
Tuesday, February 6, 2018, 12:00 p.m. EST
Plan Holders vs. Attendees at Conference
Bid Due Date:
Monday, February 19, 2018, 2018, 2:00 p.m. EST
We are in a blackout period. This is a confidential period of the solicitation process. I am the primary contact for this solicitation. All questions regarding this ITB should be submitted to me in writing. All bidders and representatives of bidders are strictly prohibited from contacting any other City employees or any 3rd party representatives on any matter relating to this ITB. Although I will be highlighting some key components of the ITB. I will obviously not ample time to cover everything. Therefore, all Bidders are strongly encouraged to read the ITB document in its entirety.
Be mindful that all statements made in this forum today are non authoritative until they are submitted in writing.
As an attendee you are receiving non authoritative information about this solicitation. When you leave today, so goes the communication among us. However, I encourage you to take it a step further by signing the plan holders list. As a plan holder, I am obligated to personally contact you by in the event that are changes to this solicitation. You can be added to the plan holder’s list three different ways: 1 – You can sign in the plan holder’s list in the office before you leave or simply leave your business card. 2 – You can send me an with that request or 3 – You can sign up at the City’s procurement website, just below this solicitation.
The last day for you to submit inquiries is Tuesday, February 6, 2018, 12:00 p.m. Questions received after this date and time may not be considered. I will respond to all questions in the form of an addendum. (I have issued 1 addenda for this solicitation already – you can pick up a copy before you leave.)
The Bid Due Date is Monday, February 19, 2018, 2:00 p.m. EST. Bid packages received after 2 p.m. will not be accepted. This is a hard deadline. If you plan to ship your packages, please do so early. If you want to personally deliver your package on the due date, please consider traffic, parking, the security checkpoint and once you arrive to the office, there may be other proponents ahead of you. This could cause your packages to be timestamped after 2 p.m. What ever delivery method you choose, please make sure to get your packages to the DOP early.

4. City of Atlanta Ethics Office
Mr. Carlos Santiago
Deputy Ethics Officer
At this time, I’d like to open the floor for Mr. Santiago from the Ethics Office to go over the City of Atlanta’s Ethics Policy.

5. Office of Contract Compliance
Next we have Mr. Bell from the Office of Contract Compliance. He will discuss the goals and required submittals for Appendix A of the solicitation.
Mr. Bruce Bell
Senior Contract Compliance Manger
(Appendix A)

6. Office of Enterprise Risk Management
Next, we have Mr. Navarone Dozier from the Office of Enterprise Risk Management. He will discuss the insurance and financial requirements from Appendix B of the solicitation.
Mr. Navarone Dozier
Risk Management Analyst
(Appendix B)

7. Department of Watershed Management
Introduction of Department’s Business Objectives
Ms. Joi Crawley (Linear Infrastructure Program Manager) &
Mr. William Douty (Watershed Manager II)
Opening the Floor for Questions & Answers
(Statements Made in this Forum Today are not Authoritative)
All questions and responses provided are not considered authoritative until placed in writing to the attention of Ms. Briana Triplett, Contracting Officer.
At this time Ms. Crawley & Mr. Douty will discuss the scope of services needed as well as an overview of the goals and objectives for this project. Afterward, we will open the floor for questions and answers. Be mindful the statements made in this forum are not authoritative. All questions must be submitted to me in writing and I will respond in the form of an addendum.

8. Next Anticipated Procurement Steps – After Bid Due Date
Step 1: DOP Will Review Bids for Responsiveness
Form 1 – Illegal Immigration Reform and Enforcement Act Forms (IIREA)
Form 2 – Contractor Disclosure and Declaration Form
Form 3 – Bid Bond
Form 4.1 – Certification of Insurance Ability
Form 4.2 – Certification of Bonding Ability
Form 5 – Acknowledgement of Addenda
Form 6 – Bidder’s Contact Directory
Form 7 – Reference List
Authority to Transact Business
Georgia Utility Contractor’s License
Statement of Bidder’s Qualifications
Safety Record Form
Appendix A – Office of Contract Compliance Forms
Step 2: DOP Will Submit Responsive bids to Internal City Stakeholders to Review for Responsibility
DOP will review bids for responsiveness within two business days. These are the forms from Volume II of the bid package that will be reviewed. Remember that all forms must be filled out in their entirety, where applicable. All forms must have original signatures and original seals as well.
Step 2: DOP will submit ONLY the responsive proposals to Internal City Stakeholders to review for responsibility. And those stakeholders are in the Office of Contract Compliance, the Office of Enterprise Risk Management, and the Dept. of Watershed Management.

9. Section 2: Required Submittal Forms
The required items for submittal are listed in Part 1 – Section 2

10. Form 1: Illegal Immigration Reform and Enforcement Act Forms
Federal Work Authorization & Date of Authorization. Make sure it’s notarized.

11. Form 2: Contractor Disclosure and Declaration Form
Fill out A & B completely. Be sure to attach Certificate of Authority to transact business in Georgia (Sec. of State) Fill out questionnaire in its entirety. Question 1 is fill in the blank. Make sure last page is notarized.

12. Form 3: Bid Bond

13. Form 4.1: Certification of Insurance Ability

14. Form 4.2: Certification of Bonding Ability

15. Form 5: Acknowledgement of Addenda
Acknowledge the addenda and have it notarized

16. Form 6: Bidder’s Contact Directory
Directory provides the City w/ a source of important contacts and their info. Provide at least two individuals: one primary and the other secondary who are authorized to represent the firm for this ITB

17. Form 7: Reference List
Each Bidder must provide a list of at least 3 references. The City is interested in review references able to attest to a Bidder’s performance ability and credibility in a particular industry.

18. Bid Submission
Bid documents shall be sealed and clearly labeled with project name and numbers, name of Bidder and date and time of Bid opening in order (to guard against premature opening of the Bid.)
Bidder must submit 1 original and 5 copies of the bid and required attachments. In addition to the hard copy submittals, each Bidder shall submit two digital versions of its Bid in Adobe Portable Document Format (PDF) on CDs. CD One should be a duplicate of the hard copy of the Bid with no deviations in order or layout of the hard copy Bid. CD Two should be a redacted version of your hard copy Bid.
IIREA Preview Participation Program - Friday, February 2nd.
Bid documents shall be sealed and clearly labeled with project name and numbers, name of Bidder and date and time of Bid opening in order (to guard against premature opening of the Bid.)
Bidder must submit 1 original and 5 copies of the bid and required attachments. In addition to the hard copy submittals, each Bidder shall submit two digital versions of its Bid in Adobe Portable Document Format (PDF) on CDs. CD One should be a duplicate of the hard copy of the Bid with no deviations in order or layout of the hard copy Bid. CD Two should be a redacted version of your hard copy Bid.
Potential offerors may submit their Contractor Affidavit Forms for review via the City’s IIREA Preview Participation Program, not less than 10 days before the due date. In this case that would be tomorrow, Friday, February 2nd.
If you have not already purchased a Bid document, the cost is $200 and they are available for purchase in the Plan room. Documents can also be viewed on line at

19. Reminders Addendum Question Deadline: Bid Due Date:
Tuesday, February 6, 2018, 12:00 p.m. EST (eastern)
**QUESTIONS RECEIVED THEREAFTER MAY NOT BE CONSIDERED**
Bid Due Date:
Monday, February 19, 2018, 2:00 p.m. EST (eastern)
**ABSOLUTELY NO BIDS WILL BE ACCEPTED AFTER 2:00 P.M.**
Primary Point of Contact: Ms. Briana Triplett, Contracting Officer
Direct Phone Number:
Let’s recap:
Addendum Question Deadline:
Tuesday, February 6, 2018, 12:00 p.m. EST (eastern)
Bid Due Date:
Monday, February 19, 2018, 2:00 p.m. EST (eastern). Bids are to be submitted to designated staff of the Department of Procurement at 55 Trinity Avenue, S.W., City Hall South, Suite 1900, Atlanta, GA – no later than 2:00 p.m. The Bid Documents shall be sealed and clearly labeled with the project name and numbers, name of Bidder and date and time of Bid opening in order (to guard against premature opening of the Bid). Bidder must submit 1 original and 5 copies of the bid and required attachments. In addition to the hard copy submittals, each Bidder shall submit two digital versions of its Bid in Adobe portable Document Format (PDF) on CDs. CD One version should be a duplicate of the hard copy of the Bid with no deviations in order or layout of the hard copy Bid. CD Two should be a redacted version of your hard copy Bid. Potential offerors may submit their Contractor Affidavit Forms for review via the City’s IIREA Preview Participation Program, not less than 10 days before the due date. In this case that would be
I am your primary point of contact. Remember to contact me by with your questions, my address is
Please remember to sign the sign-in sheet before you leave and to sign the plan holders list as well. Don’t forget to pick up a copy of Addenda. This concludes the pre-bid conference for FC=10244, Annual Contract for Stormwater Upgrade and Repair Services. I’d like to thank you all for coming out today and I hope you enjoy the rest of your day!