1. Communicate information PP3 3.02 Understand Health Informatics

2. Health Informatics Career Responsibilities
Communicate information
File records
Use technology
Schedule appointments
Complete medical records forms
Maintain accounting records
3.02 Understand health informatics

3. Health Informatics Career Responsibilities
Communicate information
File records
Alphabetical
Numeric
Alphanumeric
3.02 Understand health informatics

4. Alphabetic Filing Uses names individuals businesses institutions
government agencies
subjects
topics
geographic locations
3.02 Understand health informatics

5. Alphabetic Filing Files names on a unit-by-unit basis
Each part of the name is considered a separate unit
Each name must be compared letter by letter in order to place the names in proper sequence
3.02 Understand health informatics

6. Alphabetic Filing
All personal names are transposed so that the last name is the primary indexing unit, first name second and middle name or initial is the third unit.
April Smith Smith, April
Jesse W. Brown Brown, Jesse W.
If filing identical names, use the city and street names to place in alphabetical sequence
Don S. Clay, Asheboro, N. C. Clay, Don S. Asheboro
Don S. Clay, Raleigh , N. C. Clay, Don S. Raleigh
3.02 Understand health informatics

7. Alphabetic Filing
Names with prefixes are filed disregarding punctuation and spacing within the surname
Rena de la Santos de la Santos, Rena
Amee La Croix La Croix, Amee
David M. McArthur McArthur, David M.
Abbreviated names are filed as though the names were spelled out.
Chas. Malley Malley, Charles
Charles L. Malley Malley, Charles L.
3.02 Understand health informatics

8. Alphabetic Filing
Professional titles and degrees are placed at the end of the name and enclosed in parentheses.
Organizations and Businesses in order they are written
American, Red, Cross
Exception: If Owner's name is name of business, then follow name rules
The T.S. Eliot Company Eliot, T., S., Company
3.02 Understand health informatics

9. Alphabetic Filing Hyphenated names are considered as one unit
After indexing, follow strict alphabetical order, use as many letters as needed to file
Nothing comes before something
Numbers in a name are indexed as though they were spelled out
3.02 Understand health informatics

10. Numeric Filing Uses numbers in various combinations
Straight-numeric, consecutive
Duplex-numeric, two or more sets of numbers separated by dashes, commas, periods or spaces
Chronological uses numeric dates, year/month/date
Terminal-digit, the last digit is the primary unit
3.02 Understand health informatics

11. Numeric Filing Cross indexing (referencing) is required
Pt names are indexed as for alpha filing
Agency numbering usually runs in order, and a record is kept of which numbers have been assigned.
3.02 Understand health informatics

12. Numeric Filing
When pt comes to agency, alpha cross index is checked to locate pt's file number
Numbers go in order from small to large
If zero falls before other numbers, the zero is disregarded when filing
Many systems use the same terminal (last) digit for certain shelves or drawers - if so - check the last digit and then put all the same last digits together
3.02 Understand health informatics

13. Alphanumeric Filing Uses a combination of names and numbers
Once alphabetic divisions are made, number categories are assigned
Any number of combinations can be applied
3.02 Understand health informatics

14. Health Informatics Career Responsibilities
Communicate information
Use technology
3.02 Understand health informatics

15. Health Informatics Career Responsibilities
Communicate information
Schedule appointments
3.02 Understand health informatics

16. Health Informatics Career Responsibilities
Communicate information
Complete medical records forms
3.02 Understand health informatics

17. Health Informatics Career Responsibilities
Communicate information
Maintain accounting records
Asset records
Depreciation records
Inventory records
Records of accounts
Cash records
Payroll records
Tax records
3.02 Understand health informatics

18. Health Informatics Career Responsibilities
Manage health information systems
Combine the information systems used within a healthcare agency
Enable timely and accurate flow of information
Organize information
within guidelines
3.02 Understand health informatics

19. Health Informatics Career Responsibilities
Manage health information systems
Participate in the design of operational systems
Evaluate operational systems
3.02 Understand health informatics

20. Employment Opportunities in Health Informatics
Clinics
Laboratories
Home health facilities
Legal offices
Hospitals
Physician offices
Insurance companies
Transcription services
3.02 Understand health informatics